Time Studies Framework

London: technical analysis or consultancy services

Time Utilisation Studies Framework

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Premises Projects and Commercial Services)
Windsor House 42- 50 Victoria St.
Contact point(s): Steven Novetsky
For the attention of: Steven Novetsky
SW1H 0TL London
Telephone: +44 2030545929
E-mail: stevennovetsky@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: https://eprocurement.tfl.gov.uk/epps/home.do
eprocurement.tfl.gov.uk TfL Eurodynamics webportal
Contact point(s): https://eprocurement.tfl.gov.uk/epps/home.do
Internet address: https://eprocurement.tfl.gov.uk/epps/home.do


I.2)Type of the contracting authority

Body governed by public law


I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Time Utilisation Studies Framework.


II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
NUTS code UK


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement


II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 750 000,00 GBP


II.1.5)Short description of the contract or purchase(s)

Transport for London (TfL) requires a framework for time utilisation studies (TUS). The objective of the studies is to gain a better and more detailed understanding of the use and effectiveness of Head Office locations, specifically of their space utilisation. The outputs will be used to better understand how well the workspace is supporting the business demands that TfL currently face. The studies will be used to review the utilisation levels of specified locations, with respect to work settings and support facilities.


II.1.6)Common procurement vocabulary (CPV)



II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes



This contract is divided into lots: no


II.1.9)Information about variants

Variants will be accepted: no


II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Transport for London was created in 2000 and is a statutory corporation established by section 154 of the Greater London Contracting Authority Act 1999 (GLA Act 1999). TfL is the integrated body responsible for the Capital’s Transport System. Its role is to implement the Mayor’s Transport Strategy for London and manage Transport Services across the Capital, for which the Mayor has responsibility.
TfL is seeking tenders for the provision of Time Utilisation Studies (TUS).
The future framework will be open to Transport for London (TfL) and all its subsidiary companies, a current list of which can be found at www.tfl.gov.uk. Other public bodies including all members of the GLA group (The Greater London Authority, London Development Agency, Metropolitan Police Authority and the London Fire and Emergency Planning Authority), the Metropolitan Police Service, the London Ambulance Service, the Royal Parks, Network Rail and the London Boroughs (and any successor organisations) may also use the services provided under this framework, if they so wish.TfL’s Head Office Accommodation portfolio is managed by Finance, Group Property and Facilities Directorate (GP&F). Within the GP&F Directorate, Projects & Accommodation division exists to define and deliver all accommodation needs across the 14,000 desk, 54 building Head Office portfolio.
Within the next five years, TfL will fundamentally alter the composition of its Head Office portfolio by consolidating many of its existing sites into central hub locations. This will offer a significant opportunity for improved ways of working and efficiencies, enhancing TfL as an organisation, as its accommodation becomes an organisational enabler. As a result of this Strategy, the remaining buildings in the portfolio need to be maintained and their occupancy increased, or to be disposed of in a range of backfill projects.
The outcome of the studies undertaken is, also, to allow analysis to be made of the results to form the basis of Neighbourhood Working (desk sharing) and to inform of new trends in accommodation usage.


II.2.2)Information about options

Options: no


II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be specified in PQQ/ITT documentation.


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be specified in PQQ/ITT documentation.


III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be specified in PQQ/ITT documentation.


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be specified in PQQ/ITT documentation.


III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be specified in PQQ/ITT documentation.
Minimum level(s) of standards possibly required: To be specified in PQQ/ITT documentation.


III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
To be specified in PQQ/ITT documentation.
Minimum level(s) of standards possibly required:
To be specified in PQQ/ITT documentation.


III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no


III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes


Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure



IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5


IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.12.2011 – 13:59
Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2011 – 14:00


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
Property Procurement Section, 16th Floor, Windsor House
SW1H 0TL London


VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.11.2011