Timing Studies – Provision of Work Measurement Engineers

Timing Studies – Provision of Work Measurement Engineers

The Vehicle and Operator Services Agency (VOSA) is the Government Agency responsible for statutory annual testing of heavy vehicles at Goods Vehicle Testing Stations (GVTS) and Authorised Testing Facilities (ATF) situated throughout Great Britain.

UK-Bristol: engineering-related scientific and technical services

2012/S 161-268819

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Vehicle and Operator Services Agency
Berkeley House, Croydon Street
For the attention of: Sally Whitworth
BS5 0DA Bristol
Telephone: +44 1179543215
E-mail: Sally.Whitworth@vosa.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Timing Studies – Provision of Work Measurement Engineers.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 50 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Engineering-related scientific and technical services. Technical services. The Vehicle and Operator Services Agency (VOSA) is the Government Agency responsible for statutory annual testing of heavy vehicles at Goods Vehicle Testing Stations (GVTS) and Authorised Testing Facilities (ATF) situated throughout Great Britain.
Timing studies of the Heavy Goods Vehicles (HGV) test have been carried out previously, and the results used to provide information for an electronic booking system and other business needs. VOSA is now in the process of conducting another timing exercise after implementing changes into the annual testing standards currently used. VOSA are currently conducting nearly fifty percent of all annual tests at Authorised facilities and will require the timing exercise to reflect the current working practices. The Public service vehicles (PSV) have not been included in recent timing exercises and now require assessing to establish an accurate time for testing this category of vehicle.
VOSA in the past have enjoyed the benefit of being able to use internal staff, trained in basic work measurement principles along with also holding a valid pace rating accreditation. At this present time however, internal resource is not now available and so there is now a need to bring in outside assistance to complete this work.
In preparation for this particular area of work, the sample sizes required, and the locations to be visited will have been set by the Department for Transport’s (DFT) own In House Analytical Consultancy Unit (IHAC) in conjunction with VOSA’s Senior user.
The data from the individual tests will be sent back to IHAC for analysis.
The contractor shall be expected to provide VOSA with the principle resource required to complete the exercise in a reasonable time span. The requirements are:
1. To provide a lead Work Measurement Engineer with a valid pace rating accreditation to BS100 standards, who will conduct observations using a electronic study board and VOSA’s Work Study Programme to record the results, collate the data from other engineers involved in the project, Liaise with VOSA’s own Work Measurement Engineer to compile a schedule of visits, check the accuracy of the data collected, and then to compile and send electronically the data in an EXCEL format ready for IHAC to process and analyse. The lead contractor will also be responsible for ensuring the other Work Measurement Engineers complete the work as required, informing the VOSA Senior User of any problems developing. The Lead Engineer will also liaise with representatives of VOSA Testing and Inspection and Trade Union Side as required.
2. To Provide Work Measurement Engineers as required, each with a valid pace rating accreditation to BS100 who will carry out observations using an electronic Study Board for the initial data capture and VOSA’s Work Study Programme to process the results.
The Contractor shall be expected to have a system in place to allow the continuation of recording the observations if an electronic board fails whilst on site.
The Contractor shall be expected to have a contingency in place to be able to continue with the agreed work plan in case an Engineer or Engineers are unable to work.
The initial work will cover HGV and PSV testing, any future areas of work may also cover other testing schemes or administration work within the agency.
II.1.6)Common procurement vocabulary (CPV)

71350000, 71356000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This framework agreement will be for a period of four years. The estimated value for the four years is between 100 – 1 000 000 GBP. This agreement is primarily for VOSA but it is also available for use by other Contracting Authorities which make up the Department for Transport and its associated bodies, which includes its executive agencies and other non-Departmental Public Bodies its sponsors; and for use by other Government Departments. Should other parties utilise this agreement it is not envisaged to exceed 5 000 000 GBP. At the time of placing this advertisement VOSA has not received notification of interest from any other Government quarter.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Interested parties must express their interest in this framework agreement by submitting a competed questionnaire which is available upon request from the above address or e-mail by 28.9.2012. GO Reference: GO-2012821-PRO-4173493.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.8.2012