To Supply Security Support Staff for Broadmoor Hospital
The appointed provider will be expected to provide staff to support existing security staff in the management of the old and new sites.
United Kingdom-Southall: Security services
Section I: Contracting authority
I.1)Name and addresses
Postal address: 1 Armstrong Way
NUTS code: UKJ11 Berkshire
Postal code: UB2 4SD
Country: United Kingdom
Contact person: Mr Syed Hasnain
Telephone: +44 2084831581
I.4)Type of the contracting authority
Section II: Object
Provision of Security Support Staff
II.1.2)Main CPV code
II.1.3)Type of contract
West London NHS Trust is looking for a provider to supply security support staff for its Broadmoor Hospital site. The appointed provider will be expected to provide staff to support existing security staff in the management of the old and new sites, as well as security escorts for contractors working with those parts of the old hospital that will be retained by the Trust and the new hospital.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
West London NHS Trust is looking for a provider to supply security support staff for its Broadmoor Hospital site. The appointed provider will be expected to provide staff to support existing security staff in the management of the Broadmoor hospital site during an ongoing construction programme. Staff will be assigned to act as contractors’ escorts or access control security operatives. At present the secure perimeter of the Broadmoor site includes both the old and new parts of the site. Whilst the secure perimeter incorporates both old and new sites the supplier will be expected to provide security escorts for contractors working within the secure perimeter. The Trust currently anticipates that in September 2021 it will be possible to separate the old and new sites. At this point the secure perimeter will only be required to incorporate the new site and the need for contractors’ escorts will diminish. In addition to contractors’ escorts the provider will also be expected to supply guards to undertake access control services, including entry searching. For this category of guards the Trust requires that the provider supply a ratio of 2:1 male:female operatives in order to allow for gender specific level one searching. The Trust’s requirements for the number of staff will fluctuate as it is linked to the construction programme and number of contractors on site. Between the services commencement date and September 2021 the Trust anticipates a regular requirement for 8-10 contractors’ escorts and 3 access control operatives but numbers will fluctuate and be confirmed on a weekly basis. All staff placed for work on the site must possess a satisfactory enhanced disclosure barring service certificate and complete the Trust’s induction training before they can come within the secure perimeter.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Contract extensions in accordance with the contract up to a maximum contract term of 4 years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions: As stated in the bidder details questionnaire including the provider must be registered as an ‘approved contractor’ with the security industry authority (or equivalent body).
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The Trust will be conducting this procurement in accordance with The Light-Touch Regime, Regulations 74 to 77 of The Public Contracts Regulations 2015 (SI 2015 No 102) (for health, social, education, and certain other service contracts) and will utilise the flexibility available to it under the Light-Touch Regime including, but not limited to, in relation to time periods for submission.
Some features of the procurement are similar to those of the open procedure (for example selection information and tender information is to be submitted at the same time) however the Trust does not intend to follow all the rules relating to the open procedure.
The Trust anticipates that the contract will be entered into on or around 25 August 2020 and that there will be up to a four week mobilisation period before services commence on 1 October 2020. The Trust requires a high degree of confidence that the supplier will be able to mobilise on time.
The Trust considers the deadline for submission of tenders to be reasonable and proportionate in the light of the Trust’s urgent requirement for the services given the impending expiry of existing arrangements.
Given fluctuating demand GBP 1 000 000 is the Trust’s best estimate of the value for the initial 1 year term. The value of any extensions is difficult to predict but could amount to GBP 1 000 000-GBP 1 500 000 in total, giving a maximum estimated contract value range of between GBP 2 000 000 and GBP 2 500 000 over the maximum anticipated term of the contract.
Postal address: Roya Courts of Justice, Strand
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice: