To Supply Security Support Staff for Broadmoor Hospital

To Supply Security Support Staff for Broadmoor Hospital

The appointed provider will be expected to provide staff to support existing security staff in the management of the old and new sites.

United Kingdom-Southall: Security services

2020/S 168-408207

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West London NHS Trust
Postal address: 1 Armstrong Way
Town: Southall
NUTS code: UKJ11 Berkshire
Postal code: UB2 4SD
Country: United Kingdom
Contact person: Mr Syed Hasnain
Telephone: +44 2084831581
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of Security Support Staff


Reference number: DN487709

II.1.2)Main CPV code

79710000 Security services

II.1.3)Type of contract


II.1.4)Short description:

West London NHS Trust is looking for a provider to supply security support staff for its Broadmoor Hospital site. The appointed provider will be expected to provide staff to support existing security staff in the management of the old and new sites, as well as security escorts for contractors working with those parts of the old hospital that will be retained by the Trust and the new hospital.


II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

79710000 Security services

II.2.3)Place of performance

NUTS code: UKJ11 Berkshire

II.2.4)Description of the procurement:

West London NHS Trust is looking for a provider to supply security support staff for its Broadmoor Hospital site. The appointed provider will be expected to provide staff to support existing security staff in the management of the Broadmoor hospital site during an ongoing construction programme. Staff will be assigned to act as contractors’ escorts or access control security operatives. At present the secure perimeter of the Broadmoor site includes both the old and new parts of the site. Whilst the secure perimeter incorporates both old and new sites the supplier will be expected to provide security escorts for contractors working within the secure perimeter. The Trust currently anticipates that in September 2021 it will be possible to separate the old and new sites. At this point the secure perimeter will only be required to incorporate the new site and the need for contractors’ escorts will diminish. In addition to contractors’ escorts the provider will also be expected to supply guards to undertake access control services, including entry searching. For this category of guards the Trust requires that the provider supply a ratio of 2:1 male:female operatives in order to allow for gender specific level one searching. The Trust’s requirements for the number of staff will fluctuate as it is linked to the construction programme and number of contractors on site. Between the services commencement date and September 2021 the Trust anticipates a regular requirement for 8-10 contractors’ escorts and 3 access control operatives but numbers will fluctuate and be confirmed on a weekly basis. All staff placed for work on the site must possess a satisfactory enhanced disclosure barring service certificate and complete the Trust’s induction training before they can come within the secure perimeter.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Contract extensions in accordance with the contract up to a maximum contract term of 4 years.


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

List and brief description of conditions: As stated in the bidder details questionnaire including the provider must be registered as an ‘approved contractor’ with the security industry authority (or equivalent body).


III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/09/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/09/2020
Local time: 08:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:


The Trust will be conducting this procurement in accordance with The Light-Touch Regime, Regulations 74 to 77 of The Public Contracts Regulations 2015 (SI 2015 No 102) (for health, social, education, and certain other service contracts) and will utilise the flexibility available to it under the Light-Touch Regime including, but not limited to, in relation to time periods for submission.

Some features of the procurement are similar to those of the open procedure (for example selection information and tender information is to be submitted at the same time) however the Trust does not intend to follow all the rules relating to the open procedure.

The Trust anticipates that the contract will be entered into on or around 25 August 2020 and that there will be up to a four week mobilisation period before services commence on 1 October 2020. The Trust requires a high degree of confidence that the supplier will be able to mobilise on time.

The Trust considers the deadline for submission of tenders to be reasonable and proportionate in the light of the Trust’s urgent requirement for the services given the impending expiry of existing arrangements.

Given fluctuating demand GBP 1 000 000 is the Trust’s best estimate of the value for the initial 1 year term. The value of any extensions is difficult to predict but could amount to GBP 1 000 000-GBP 1 500 000 in total, giving a maximum estimated contract value range of between GBP 2 000 000 and GBP 2 500 000 over the maximum anticipated term of the contract.


VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of England and Wales
Postal address: Roya Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: