Toner Cartridges Tender for Scottish Government

Toner Cartridges Tender for Scottish Government

The Scottish Ministers through Scottish Procurement are seeking to establish a sole supply framework for the provision of IT Consumables, to the Scottish Public Sector.

UK-Glasgow: toner cartridges

2012/S 38-061420

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Scottish Ministers acting through Scottish Procurement
450 Argyle Street
For the attention of: Lynn McCann
G2 8LG Glasgow
Telephone: +44 1412425837

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Accountant in Bankruptcy

Crown Office and Procurator Fiscal Service

Historic Scotland

HM Inspectorate of Education

National Archives of Scotland

Scottish Courts Service

Scottish Prison Service

Scottish Public Pensions Agency

Social Work Inspection Agency

Student Awards Agency for Scotland

Transport Scotland

The Scottish Government Core Directorates

Architecture and Design Scotland

General Teaching Council for Scotland

Highlands and Islands Enterprise

Learning and Teaching Scotland

Local Government Boundary Commission for Scotland

Mental Welfare Commission for Scotland

National Museums of Scotland

Royal Commission on the Ancient and Historical Monuments of Scotland

Scottish Arts Council

Scottish Children’s Reporter Administration

Scottish Commission for the Regulation of Care

Scottish Criminal Cases Review Commission

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Further and Higher Education Funding Council

Scottish Law Commission

Scottish Legal Aid Board

Scottish Natural Heritage

Scottish Qualifications Authority

Scottish Screen

Scottish Social Services Council

Skills Development Scotland

Sport Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Central Scotland Police

Dumfries and Galloway Constabulary

Fife Constabulary

Grampian Police

Lothian and Borders Police

Northern Constabulary

Strathclyde Police

Tayside Joint Police Board

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Aberdeen College

Adam Smith College

Angus College

Anniesland College

Ayr College

Banff and Buchan College

Barony College

Borders College

Cardonald College

Carnegie College

Central College of Commerce

Clydebank College

Coatbridge College

Cumbernauld College

Dumfries and Galloway College

Dundee College

Edinburghs Telford College

Elmwood College

Forth Valley College

Glasgow College of Nautical Studies

Glasgow Metropolitan College

Inverness College

James Watt College

Jewel and Esk College

John Wheatley College

Kilmarnock College

Langside College

Lews Castle College

Moray College

Motherwell College

Newbattle Abbey College

North Glasgow College

North Highland College

Oatridge College

Orkney College

Perth College

Reid Kerr College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

Stevenson College

Stow College

West Lothian College

Edinburgh College of Art

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Scottish Academy of Music and Drama

Scottish Agricultural College

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Cairngorms National Park Authority

Forestry Commission Scotland

Audit Scotland

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

IT consumables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 60 000 000 and 70 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Scottish Ministers through Scottish Procurement are seeking to establish a sole supply framework for the provision of IT Consumables, to the Scottish Public Sector.
The duration of the framework agreement will be two years with an option to extend for an additional 2 years.
The estimated value ranges quoted throughout this notice are for the 4 years duration.
The framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish fire & rescue authorities, Scottish joint fire and rescue boards, Scottish police authorities, Scottish joint police boards, Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Information about agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at Scottish Non-Departmental Public Bodies are listed at

Information about the Review of Public Procurement in Scotland, Scottish Procurement and links to the other Centres of Expertise are available at

This tender will be carried out using the Scottish Government eSourcing portal. The site requires you to register to obtain the tender documentation. More details on how to register can be found here:

Returned Tenders should also be submitted through the Scottish Government eSourcing portal. Full instructions on how to do this can be found in the Supplier User Guides, available on the Public Tenders Scotland website.
If you are unable to meet this requirement for any reason please contact the contracting authority as soon as possible (and in any case at least 7 days prior to the Tender deadline.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

II.1.6)Common procurement vocabulary (CPV)

30125100, 30234600, 30237380, 30237200, 30237300, 30234000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope is for the supply of IT consumables to the Scottish public Sector. This translates to over 250 individual organisations and over 20 000 delivery points across the whole of Scotland.
Spend is circa 16 000 000 GBP per annum.
Estimated value excluding VAT:
Range: between 60 000 000 and 70 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all the ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the tender documentation. Candidates may be excluded in accordance with regulation 23 of the Public Contracts (Scotland) Regulations 2006.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As per the tender documentation.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As per the tender documentation.
There is a minimum requirement to be able to demonstrate the capability to receive transaction data transmitted by cXML.
There is a minimum requirement to be able to demonstrate the capability of being able to provide a customisable restricted Punch-Out site. Site should be capable of being customised to only show contracted products.
There is a minimum requirement to be able to demonstrate the capability of providing a customisable restricted secure website/on-line ordering portal. Website/portal should be capable of being customised to only show contracted products.
There is a minimum requirement for the capability of providing contracted product information in e-catalogue format specified.
There is a minimum requirement to be able to deliver to all of the delivery points specified.
There is a minimum requirement to be able to provide consolidated invoices as specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Framework and account mangement delivery. Weighting 18

2. Cost management. Weighting 12

3. E-capability implementation. Weighting 14

4. Sustainability. Weighting 6

5. Cost. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 233-377305 of 3.12.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.4.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

12.4.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 12.4.2012 – 14:00

Victoria Quay, Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:219827).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Sessions.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: