Total Asset Management Contract

Total Asset Management Contract

The Authority intends to enter into (1) a single contract, Borough wide for the delivery of repairs, maintenance and improvement works, with a single Service Provider; and (2) separate contracts with one or more service providers for the provision of “Specialist” contracts.

UK-Hemel Hempstead: Building construction work

2013/S 030-046801

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dacorum Borough Council
Civic Centre, Marlowes
For the attention of: Ben Hosier
HP1 1HH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442228215
E-mail: ben.hosier@dacorum.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dacorum.gov.uk

Address of the buyer profile: http://www.delta-esourcing.com/delta

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Total Asset Management Contract
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building construction work. Construction work. Roof repair and maintenance work. Repair and maintenance services of electrical building installations. Repair and maintenance services of electrical and mechanical building installations. Asbestos-removal work. Asbestos removal services. Call centre. Repair and maintenance services of mechanical building installations. Repair and maintenance services of building installations. Installation services of electrical equipment. Lightning-protection works. Lightning-conductor installation work. Lightning-protection equipment. Lightning conductors. Water-treatment work. Decoration work. Roof insulation work. Insulation work. Thermal insulation work. Fences. Installation of doors and windows and related components. Installation of doors and windows. Installation of windows. Installation of metal joinery except doors and windows. Fire doors. Architectural design services. Architectural, engineering and planning services. Architectural, engineering and surveying services. Architectural and building-surveying services. Landscape architectural services. Engineering works and construction works. Engineering services. Consultative engineering and construction services. Civil engineering consultancy services. Structural engineering consultancy services. Heating engineering services for buildings. Environmental engineering consultancy services. Advisory and consultative engineering services. Engineering design services. Engineering design services for mechanical and electrical installations for buildings. Engineering design services for the construction of civil engineering works. By way of background overview, Dacorum Borough Council (“the Authority”) has been considering and reviewing its options to facilitate the delivery of a better and more streamlined approach to the repairs and maintenance of the Authority’s built assets.
As a result of its reviews and further to inputs from interested providers in a softmarket testing exercise, the Authority has identified that it will need to enter into a number of different contracts to fully deliver this objective.
The Authority intends to enter into (1) a single contract, Borough wide for the delivery of repairs, maintenance and improvement works, with a single Service Provider; and (2) separate contracts with one or more service providers for the provision of “Specialist” contracts, including, but
notwithstanding, the following: – Community Alarms Maintenance, Fire Alarm Servicing and Maintenance, Domestic Gas Servicing and Water Testing, Communal Gas Servicing and Water Testing, Lift Maintenance and Legionella Testing).
The Authority has considered its procurement options and intends to divide its proposed contracts into a number of “packages”.
The Authority intends to undertake a separate procurement exercise for each contract package.
Under this contract opportunity, the Authority is seeking a contractor to act as a single source operator for the management and delivery of works and services in the provision of repair, maintenance and improvements to the Authority’s built assets (excluding gas appliances and heating installations).
The works elements of the contract will include:
(1) responsive repairs – this comprises the delivery of a 24/7/365 day-to-day maintenance service including the provision of responsive repairs and emergency out of hours services;
(2) void repairs – this comprises the delivery of void refurbishment works to bring properties up to the Authority’s lettable standard and to enable reletting of properties; and
(3) planned improvements – this comprises the undertaking of planned preventative maintenance and improvement to the Authority’s built assets to maintain the Authority’s assets in a good state of repair in accordance with the Authority’s Asset Management Strategy, lettable standard and repairs policies.
(4) The contractor will also be required to assist the Authority in the identification and delivery of energy saving initiatives and energy wide offers to the Authority’s built assets throughout the borough.
The services elements of the contract will include:
(1) Design Services – this comprises the provision of design services in connection with the delivery of planned and responsive works under a “Design and Build” approach; and
(2) Call Centre Function –this comprises the provision of a call centre function in connection with the delivery of responsive repairs.
The Contract to be used will be the ACA Term Partnering Contract TPC 2005 (Amended 2008) with further amendments.
The value provided in Section II 1.4 is only an estimate.
The Authority cannot guarantee to the successful Contractor that this will the sum payable under the Contract.
Further details concerning this contract opportunity together with the Authority’s key Objectives and Outputs are provided in the high-level descriptive document which is available from the address in section I.1 above.
II.1.6)Common procurement vocabulary (CPV)

45210000, 45000000, 45261900, 50711000, 50710000, 45262660, 90650000, 79512000, 50712000, 50700000, 51110000, 45312310, 45312311, 31216100, 31216200, 45232430, 45451000, 45261410, 45320000, 45321000, 34928200, 45421100, 45421130, 45421132, 45421140, 44221220, 71220000, 71240000, 71250000, 71251000, 71420000, 45220000, 71300000, 71310000, 71311000, 71312000, 71314310, 71313000, 71318000, 71320000, 71321000, 71322000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total estimated value of the contract over the anticipated maximum duration of 10 years is between 200,000,000 and 300,000,000 GBP.
The Authority reserves the right to commission works and services outside of the term contract and the term contract does not guarantee any minimum levels of work.
Estimated value excluding VAT:
Range: between 200 000 000 and 300 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Term Contract will be awarded for an initial term of 60 months. The contract will be reviewed at this time and subject to performance and the client’s future procurement strategy, there may be one further renewal of 60 months, up to a maximum of 120 months.
The Authority is committed to long term partnering and intends on maximising the opportunities for long term arrangements and benefit from such arrangements.
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or Performance Bond may be required by the Authority, the details of which will be set out in the Invitation to Participate in Dialogue (ITPD) and accompanying documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the Invitation to Participate in Dialogue (ITPD) and accompanying documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium.
The Authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liabilities.
In addition, those parties forming a consortia will not be permitted to bid as a single entity as well.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to require economic, social and environmental conditions which will be set out in
the Invitation to Participate in Dialogue (ITPD).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire, applicants will be required to complete a PreQualification Questionnaire (PQQ).
The PQQ is available from the address in section I.1 above and must be returned by the date stipulated in IV.3.4. Expressions of Interest must be in the form of a completed PreQualification Questionnaire (PQQ) to be received by the Authority via the Authority’s e-tendering portal at http://supplyhertfordshire.g2b.info/hpf

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire, applicants will be required to complete a PreQualification Questionnaire (PQQ).
The PQQ is available from the address in section I.1 above and must be returned by the date stipulated in IV.3.4. Expressions of Interest must be in the form of a completed PreQualification Questionnaire (PQQ) to be received by the Authority via the Authority’s e-tendering portal at http://supplyhertfordshire.g2b.info/hpf

Minimum level(s) of standards possibly required: As set out in the prequalification questionnaire which is available from the address in section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire, applicants will be required to complete a PreQualification Questionnaire (PQQ).
The PQQ is available from the address in section I.1 above and must be returned by the date stipulated in IV.3.4.
Expressions of Interest must be in the form of a completed PreQualification Questionnaire (PQQ) to be received by the Authority via the Authority’s e-tendering portal at http://supplyhertfordshire.g2b.info/hpf

Minimum level(s) of standards possibly required:
As set out in the prequalification questionnaire which is available from the address in section I.1.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: Envisaged number of 4 bidders will be invited to participate in the dialogue. Bidders will be shortlisted based on criteria set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPU00230
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 70-115932 of 11.4.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Expressions of Interest must be in the form of a completed PreQualification Questionnaire (PQQ) to be received by the Council via the Authority’s e-tendering portal at http://supplyhertfordshire.g2b.info/hpf.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.
To respond to this opportunity, please ue the following link: https://www.delta-esourcing.com/respond/GZM5436M45

The deadline for submitting your response is 11.3.2013 12:00. Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or email helpdesk@deltaesourcing.com

Expressions of interest not submitted in the required format or containing all the requested information may be rejected.
All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling.
Any contract or agreement pursuant to this tender process will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.
The Authority does not bind itself to accept any tender and reserves the right to accept any part of any tender unless the tenderer expressly stipulates to the contrary.
The Authority is of the view that the EU Business Transfers Directive 2001/23/EC may apply to this procurement.
To view this notice, please click here: https://www.delta-esourcing.com/delta/respondToList.html?noticeId=51177944

GO Reference: GO-201327-PRO-4571291

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Dacorum Borough Council
Civic Centre, Marlowes
HP1 1HH Hemel Hempstead
UNITED KINGDOM
E-mail: ben.hosier@dacorum.gov.uk
Telephone: +44 1442228215
Internet address: www.dacorum.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures), Regulation 32A (standstill period), Regulation 47 and Regulations 47D to 47N(inclusive) of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Dacorum Borough Council
Civic Centre, Marlowes
HP1 1HH Hemele Hempstead
UNITED KINGDOM
E-mail: ben.hosier@dacorum.gov.uk
Telephone: +44 144228215
Internet address: www.dacorum.gov.uk

VI.5)Date of dispatch of this notice:7.2.2013