Total Facilities Management Contract 2021- University of East Anglia

Total Facilities Management Contract 2021- University of East Anglia

The University of East Anglia and QI Partners are seeking a reputable facilities management contractor with a proven track record.

United Kingdom-Norwich: Repair and maintenance services of building installations

2020/S 209-511794

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of East Anglia
Postal address: Norwich Research Park
Town: Norwich
NUTS code: UKH1 East Anglia
Postal code: NR4 7TJ
Country: United Kingdom
Contact person: Procurement Office
E-mail: c.woodcroft@uea.ac.uk
Telephone: +44 1603592728
Fax: +44 1603593526
Internet address(es):
Main address: http://www.uea.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofeastanglia/aspx/Home

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofeastanglia/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

University of East Anglia — Total Facilities Management Contract

 

Reference number: PURCON885

II.1.2)Main CPV code

50700000 Repair and maintenance services of building installations

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The University of East Anglia and QI Partners are seeking a reputable facilities management contractor with a proven track record in directly delivering and managing technically demanding facilities management services including but not limited to mechanical, electrical, plumbing, building fabric, cleaning and associated services (Norwich Research Park only), works projects and helpdesk services across UEA’s Main Campus, and the Quadram Institute, Bob Champion and Edith Cavell buildings within the Norwich Research Park.

UEA Expects the TFM contract to commence in November 2021 for a period of 5 years with an option to extend the contract by 1 + 1 years. UEA may extend the scope of this contract to cover the FM service provisions to other selected locations.

Tenderers will be required to provide a service delivery model and comprehensive costs to perform the services to specified standards under an output based contract.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UKH1 East Anglia
Main site or place of performance:

NORWICH.

 

II.2.4)Description of the procurement:

 

The University of East Anglia (UEA) and QI Partners are seeking a reputable facilities management contractor with a proven track record in directly delivering and managing technically demanding facilities management services including but not limited to: mechanical, electrical, plumbing, building fabric, cleaning and associated services (Norwich Research Park only), works projects and helpdesk services across UEA’s Main Campus, and the Quadram Institute, Bob Champion and Edith Cavell buildings within the Norwich Research Park.

UEA expects the TFM contract to commence in November 2021 for a period of 5 years with an option to extend the contract by 1 + 1 years. UEA may extend the scope of this contract to cover the FM service provisions, to selected other locations.

Organisations invited to tender will be required to provide a service delivery model and comprehensive costs to perform the services to specified standards under an output based contract.

Bidders should note that whilst this will be a single procurement process, that the successful bidder will be expected to enter into separate contracts with UEA and QI Partners for their respective buildings.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/11/2021
End: 14/11/2028
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Details are provided in the selection questionnaire.

 

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The contract may be extended for up to 2 years on a 1 + 1 basis.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Cleaning and associated services for defined buildings within the Norwich Research Park is included as a mandatory variant, with UEA in-house team also tendering for these services.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details are provided in the selection questionnaire.

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Details are provided in the selection questionnaire.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Details are provided in the selection questionnaire.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/11/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/01/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

UEA expressly reserve the rights:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and

(iii) to award (a) contract(s) in respect of any part(s) of the requirements covered by this notice; and in no circumstances will UEA be liable for any costs incurred by bidders.

The following contracting authority will also utilise this contract:

Quadram Institute, through their entity QI Partners, Registered Charity Number 1170105 — Company Number 9604451 of Quadram Institute Bioscience, Norwich Research Park, Norwich, NR4 7UQ.

Please note this procurement will be conducted via InTend, our eTendering portal. You will need to register with InTend free of charge if you wish to access the tender documents. To register please go to https://intendhost.co.uk/universityofeastanglia/aspx/home Follow the instructions on the system.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: University of East Anglia
Town: Norwich
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

UEA will undertake the required standstill period of at least 10 calendar days at the point information on the publication of the contract award notice is communicated to unsuccessful tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the publication of the contract award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Such additional information should be required from the addressee in section I.1). The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

 

VI.5)Date of dispatch of this notice:

22/10/2020