Total Facilities Management for University of Essex
A Framework Agreement shall be established with a single contractor.
United Kingdom-Colchester: Building and facilities management services
Section I: Contracting authority
I.1)Name and addresses
Contact person: Central Procurement Unit
Telephone: +44 1206876197
NUTS code: UKH3
I.4)Type of the contracting authority
Section II: Object
Provision of Total Facilities Management Services.
II.1.2)Main CPV code
II.1.3)Type of contract
The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of Hard and Soft FM services at the University’s Southend and Loughton campuses and part of its Colchester campus will immediately be awarded by the University.
It is currently proposed that Southend-on-Sea Forum Management Ltd (The Forum) may also award a call-off contract during the Framework period for the provision of hard and soft FM services at The Forum building in Southend-on-Sea. The Forum shall reserve the right to determine whether or not to award a call-off contract. Southend-on-Sea Forum Management Ltd is jointly owned by the University of Essex, Southend-on-Sea Borough Council and South Essex College of Further and Higher Education.
The call-off contract terms shall be NEC3 Option A Terms Service Contract.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Tender submissions will be assessed specifically for the University’s call-off contract. Tenderers’ proposals and pricing information will also be assessed to enable The Forum’s call-off contract to be taken up. Tender information submitted by the successful tenderer will be used as the basis for all price and quality proposals for any and all call-off contracts that may be awarded under the Framework.
Tenderers will be required to provide a fixed Schedule of Rates (SoR) which will be used to calculate all call-off contract prices under the Framework, including the University and the Forum call-offs. Tenderers will be required to provide a call-off contract price for the University using the fixed SoR. The University’s call-off contract price will be evaluated. The SoR itself will not be evaluated.
The Framework Agreement shall be for a period of 4 years. The initial call-off contract to be immediately awarded by the University under the Framework will be for an initial period of 39 months with an option to extend annually for a further two 12 month periods (39+12+12 months).
The estimated value of the contract to be awarded by the University under this Framework is 1 000 000 GBP per annum.
The estimated value of The Forum contract, if awarded, is 1 100 000 GBP per annum.
The call-off contract to be awarded by the University under this Framework is to replace an existing contract, therefore the TUPE regulations shall apply.
The following Contracting Authorities shall be entitled to use the Framework Agreement:
University of Essex
Southend-on-Sea Forum Management Ltd.
Southend-on-Sea Borough Council
South Essex College of Further and Higher Education.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
Selection Questionnaires will be evaluated and the 6 highest scoring applicants will be invited to tender.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Selection Questionnaires (SQs) must be submitted by the deadline stated within Section IV.2.2 of this Notice.
This is a 2-stage Restricted Tender Process and University of Essex is only requesting SQs at this stage. For information purposes only, a draft copy of the specification, Framework terms and Call-Off Contract terms have been uploaded onto Delta. Please note that these documents are subject to amendment and final versions will be published at ITT stage. Applicants must not submit any of these documents as part of their SQ submission.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the Invitation To Tender and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
GO Reference: GO-20161028-PRO-9028331.
Telephone: +44 1206876197
University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the Framework is communicated to tenderers, allowing unsuccessful tenderers to seek further debriefing from the University before the Framework is entered into.
VI.5)Date of dispatch of this notice: