Total Facilities Management – Multi-Supplier Framework

Total Facilities Management – Multi-Supplier Framework

Economic operators are invited to comment on the terms and conditions of the Framework Agreement and call-off terms.

United Kingdom-Leicester: Facilities management services

2020/S 146-360568

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Place and Environment Procurement Team
E-mail: tenders@espo.org
Telephone: +44 1162657943Internet address(es):Main address: http://www.espo.org/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

676_20 Total Facilities Management

Reference number: 676_20

II.1.2)Main CPV code

79993100 Facilities management services

II.1.3)Type of contract

Services

II.1.4)Short description:

Please note this is a prior information notice and tender documentation is not available yet.

ESPO is seeking to establish a multi supplier framework agreement for the provision of Facilities Management (FM) Services. This national framework will provide a complete suite of facilities management services for customers seeking to aggregate their requirements.

The framework will consist of 3 lots based on total contract value.

Lot 1: Total Facilities Management Services,

Lot 2: Total Facilities Management Services,

Lot 3: Total Facilities Management Services.

It will be a mandatory requirement that tenderers are able to provide at least 75 % of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3.

Economic operators are invited to comment on the terms and conditions of the framework agreement and call-off terms. A copy of the framework agreement and call-off terms will be sent to the economic operators that request a copy of the terms and conditions of the framework agreement and call-off terms via place@espo.org. Any comments should be submitted to place@espo.org by 5 p.m. on 4 September 2020. ESPO does not bind itself to accept any proposed changes. ESPO may not consider and may reject any proposed amendments submitted after this date.

To express an interest:

(a) go to www.eastmidstenders.org

(b) register;

(c) search for tender opportunity ‘676_20’;

(d) express an interest.

II.1.5)Estimated total value

Value excluding VAT: 500 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Total Facilities Management Services

Lot No: 1

II.2.2)Additional CPV code(s)

45000000 Construction work
45452000 Exterior cleaning work for buildings
50000000 Repair and maintenance services
50324200 Preventive maintenance services
50334000 Repair and maintenance services of line telephony and line telegraphy equipment
50334400 Communications system maintenance services
50531200 Gas appliance maintenance services
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
50610000 Repair and maintenance services of security equipment
50700000 Repair and maintenance services of building installations
50750000 Lift-maintenance services
50800000 Miscellaneous repair and maintenance services
50850000 Repair and maintenance services of furniture
50883000 Repair and maintenance services of catering equipment
55300000 Restaurant and food-serving services
55500000 Canteen and catering services
55520000 Catering services
64100000 Post and courier services
71315000 Building services
71317210 Health and safety consultancy services
72253000 Helpdesk and support services
72514300 Facilities management services for computer systems maintenance
77211500 Tree-maintenance services
77310000 Planting and maintenance services of green areas
77314000 Grounds maintenance services
79710000 Security services
79952000 Event services
79992000 Reception services
79993000 Building and facilities management services
79993100 Facilities management services
90500000 Refuse and waste related services
90700000 Environmental services
90710000 Environmental management
90900000 Cleaning and sanitation services
90910000 Cleaning services
90911000 Accommodation, building and window cleaning services
90920000 Facility related sanitation services
90922000 Pest-control services
98310000 Washing and dry-cleaning services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Facilities Management Services.

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services.

Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire and Humber; London; Scotland; Wales; and Northern Ireland.

It will be a mandatory requirement that tenderers are able to provide at least 75 % of the services listed within the specification if they intend to tender for either lot 1, 2 or 3.

The following information is applicable to all lots:

ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders’ information only.

An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement.

II.2.5)Award criteria

II.2.6)Estimated value

Value excluding VAT: 165 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2024
II.2.10)Information about variants

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators are invited to comment on the terms and conditions of the framework agreement and call-off terms. A copy of the framework agreement and call-off terms will be sent to the economic operators that request a copy of the terms and conditions of the framework agreement and call-off terms via place@espo.org. Any comments should be submitted to place@espo.org by 5 p.m. on 4 September 2020. ESPO does not bind itself to accept any proposed changes. ESPO may not consider and may reject any proposed amendments submitted after this date.

II.2)Description

II.2.1)Title:

Total Facilities Management Services

Lot No: 2

II.2.2)Additional CPV code(s)

45000000 Construction work
45452000 Exterior cleaning work for buildings
50000000 Repair and maintenance services
50324200 Preventive maintenance services
50334000 Repair and maintenance services of line telephony and line telegraphy equipment
50334400 Communications system maintenance services
50340000 Repair and maintenance services of audio-visual and optical equipment
50531200 Gas appliance maintenance services
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
50610000 Repair and maintenance services of security equipment
50750000 Lift-maintenance services
50800000 Miscellaneous repair and maintenance services
50850000 Repair and maintenance services of furniture
50883000 Repair and maintenance services of catering equipment
55300000 Restaurant and food-serving services
55500000 Canteen and catering services
55520000 Catering services
64100000 Post and courier services
71314000 Energy and related services
71315000 Building services
71317210 Health and safety consultancy services
72253000 Helpdesk and support services
72514300 Facilities management services for computer systems maintenance
77211500 Tree-maintenance services
77310000 Planting and maintenance services of green areas
77314000 Grounds maintenance services
79710000 Security services
79952000 Event services
79992000 Reception services
79993000 Building and facilities management services
79993100 Facilities management services
90500000 Refuse and waste related services
90700000 Environmental services
90710000 Environmental management
90900000 Cleaning and sanitation services
90910000 Cleaning services
90911000 Accommodation, building and window cleaning services
90920000 Facility related sanitation services
90922000 Pest-control services
98310000 Washing and dry-cleaning services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Facilities Management Services.

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services.

Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire and Humber; London; Scotland; Wales; and Northern Ireland.

It will be a mandatory requirement that tenderers are able to provide at least 75 % of the services listed within the specification if they intend to tender for either lot 1, 2 or 3.

II.2.5)Award criteria

II.2.6)Estimated value

Value excluding VAT: 165 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2024
II.2.10)Information about variants

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators are invited to comment on the terms and conditions of the framework agreement and call-off terms. A copy of the framework agreement and call-off terms will be sent to the economic operators that request a copy of the terms and conditions of the framework agreement and call-off terms via place@espo.org Any comments should be submitted to place@espo.org by 5 p.m. on 4 September 2020. ESPO does not bind itself to accept any proposed changes. ESPO may not consider and may reject any proposed amendments submitted after this date.

II.2)Description

II.2.1)Title:

Total Facilities Management Services

Lot No: 3

II.2.2)Additional CPV code(s)

45000000 Construction work
45452000 Exterior cleaning work for buildings
50000000 Repair and maintenance services
50324200 Preventive maintenance services
50334000 Repair and maintenance services of line telephony and line telegraphy equipment
50334400 Communications system maintenance services
50531200 Gas appliance maintenance services
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
50610000 Repair and maintenance services of security equipment
50700000 Repair and maintenance services of building installations
50750000 Lift-maintenance services
50800000 Miscellaneous repair and maintenance services
50850000 Repair and maintenance services of furniture
50883000 Repair and maintenance services of catering equipment
55300000 Restaurant and food-serving services
55500000 Canteen and catering services
55520000 Catering services
64100000 Post and courier services
71314000 Energy and related services
71315000 Building services
71317210 Health and safety consultancy services
72253000 Helpdesk and support services
72514300 Facilities management services for computer systems maintenance
77211500 Tree-maintenance services
77310000 Planting and maintenance services of green areas
77314000 Grounds maintenance services
79710000 Security services
79952000 Event services
79992000 Reception services
79993000 Building and facilities management services
79993100 Facilities management services
90500000 Refuse and waste related services
90700000 Environmental services
90710000 Environmental management
90900000 Cleaning and sanitation services
90910000 Cleaning services
90911000 Accommodation, building and window cleaning services
90920000 Facility related sanitation services
90922000 Pest-control services
98310000 Washing and dry-cleaning services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Facilities Management Services.

Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services.

Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire and Humber; London; Scotland; Wales; and Northern Ireland.

It will be a mandatory requirement that tenderers are able to provide at least 75 % of the services listed within the specification if they intend to tender for either lot 1, 2 or 3.

II.2.5)Award criteria

II.2.6)Estimated value

Value excluding VAT: 165 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2024
II.2.10)Information about variants

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators are invited to comment on the terms and conditions of the framework agreement and call-off terms. A copy of the framework agreement and call-off terms will be sent to the economic operators that request a copy of the terms and conditions of the framework agreement and call-off terms via place@espo.org Any comments should be submitted to place@espo.org by 5 p.m. on 4 September 2020. ESPO does not bind itself to accept any proposed changes. ESPO may not consider and may reject any proposed amendments submitted after this date.

II.3)Estimated date of publication of contract notice:

02/11/2020

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local authorities; educational establishments (including academies); central government departments and agencies; police, fire and rescue and coastguard emergency services; NHS and HSC bodies, including ambulance services; registered charities; registered social landlords; the corporate office of the house of lords, the corporate officer of the house of commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review

VI.4.1)Review body

Official name: The Royal Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/07/2020