Total Facilities and Property Management London
Cleaning; Building engineering services; Security; Helpdesk; Building Maintenance; CCTV (manned control room); CCTV maintenance; Courier; Porterage and office moves.
United Kingdom-Kingston upon Thames: Property management services of real estate on a fee or contract basis
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Kingston upon Thames.
NUTS code UKI22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 0 and 80 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
— Building engineering services;
— Building Maintenance;
— CCTV (manned control room);
— CCTV maintenance;
— Porterage and office moves;
— Pest Control;
— H&S/Statutory compliance;
— H&S/Statutory training provision;
— Fire safety services;
— Minor Projects;
— Utilities Management;
— Professional services.
This list is not exhaustive and consideration may be given during the procurement process to the inclusion of additional services or options for additional services which will assist in delivering the Services. In addition, the Contracting Authority is keen to make the benefits of the Services delivered under the Contract available to publicly funded schools in the Royal Borough of Kingston (those being local authority maintained schools and Academies established under the Academies Act 2010) and other neighbouring public bodies in the area, namely the London Borough of Wandsworth. The Contracting Authority is also therefore seeking to procure a separate framework agreement (“the Framework Agreement”) for the Services and services substantially similar to the Services. The Contracting Authority will be acting as a central purchasing body through which the following organisations may choose, but shall not be obliged, to procure the Services using the Framework Agreement:
(1) the other local authorities and publicly funded bodies that are identified in his contract notice, namely the London Borough of Wandsworth (“the Participating Bodies”); and
(2) all publicly-funded schools (those being local authority maintained schools and Academies as defined under the Academies Act 2010) within the geographical areas of the Contracting Authority.
Accordingly it is the intention that all these organisations should be able to rely on this procurement to purchase such services without the need for any further procurement process.
Full details of the exact services constituting the Services will appear in the tender documentation, as will details of the mechanisms to be used by the Participating Bodies and other organisations to place orders for the Services (“call-off contracts”) under the Framework Agreement. The duration of an individual call-off contract under the Framework Agreement will not necessarily be limited to four years but will be governed by the precise subject matter of the call-off contract concerned. The form of the call-off contract will be agreed during the current procurement process and set out in the final Framework Agreement, subject to the right to make specific amendments in respect of an individual call-off. No guarantee or warranty is given as to the nature or volume, if any, of the Services or the number of call-offs, if any, under the Framework Agreement. It should also be noted that in addition to any change in the structure or identity of the Contracting Authority and/or the Participating Bodies in the event of re-structuring within local government, this procurement and/or the Contract and any Framework Agreement awarded will pass to successor authorities to the Contracting Authority and the Participating Authorities as relevant and appropriate. It is anticipated that services delivered under the Contract will commence on or around 1 October 2015 It is intended that the Contracting Authority shall also enter into the Framework Agreement on or around this date, although the timing of any call-offs under the Framework Agreement will be a matter to be decided between the relevant Participating Authority and the supplier. The Contracting Authority currently envisages that the Contract and any Framework Agreement would be awarded to the successful supplier in its own right. Nevertheless, the Contracting Authority is currently interested in exploring during competitive dialogue whether there would be advantages in the Contracting Authority (on behalf of itself or together with one or more of the Participating Bodies) procuring a strategic private sector partner with which to form a joint venture company to which the Contract and any Framework Agreement would be awarded. The Contracting Authority therefore reserves the right at its entire discretion as part of the current procurement to procure alongside the delivery of the Contract and Framework Agreement a partner with which to form a joint venture company. The Contracting Authority also reserves the right not to pursue this further. Details will appear in the tender documentation.
The Contracting Authority reserves the right to award:
— only the Contract and not any Framework Agreement;
— the Framework Agreement alone;
— a Contract and/or Framework Agreement covering only part of the Services;
— neither the Contract nor the Framework Agreement.
The Contracting Authority also reserves the right for the Contract and any Framework Agreement to commence on different dates.
II.1.6)Common procurement vocabulary (CPV)
70330000, 70332200, 30192000, 35121000, 31625100, 32231000, 34928470, 39000000, 39130000, 39254100, 39515100, 42416100, 45000000,45112700, 45210000, 45214200, 45259300, 45343000, 48420000, 48421000, 42933000, 50000000, 50310000, 50700000, 50710000, 50750000,55300000, 55321000, 55322000, 55500000, 55520000, 55900000, 64100000, 64120000, 70000000, 70100000, 70220000, 70332000, 71000000,71200000, 71210000, 71220000, 71241000, 71242000, 71250000, 71251000, 71310000, 71313000, 71314100, 71314200, 71314300, 71314310,71315000, 71315100, 71315200, 71315210, 71315300, 71315400, 71317200, 71317210, 71318000, 71324000, 71530000, 71631000, 72253000,72253100, 79421000, 79710000, 79711000, 79713000, 79714000, 79715000, 79716000, 79932000, 79992000, 79993100, 80560000, 90500000,90690000, 90910000, 90911000, 90911100, 90911200, 90919000, 90919300, 90922000, 98311200, 98341000, 98341120, 98395000, 98351100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Contracting Authority will also consider whether to procure energy through the contract in the competitive dialogue process. If the Contracting Authority makes the decision to include energy in the contract, it is anticipated that the contract value for energy will potentially range between GBP 0 – GBP 30 m over the life of the contract in addition to the main contract value of approximately GBP 50 – GBP 60 m as outlined above.
The framework agreement (as set out in 11.1.4) is expected to cover a similar set of services as the main contract. However, there is no guarantee that Kingston upon Thames’ schools, or the London Borough of Wandsworth will make any call offs under this framework agreement. The contract value range of the framework is expected to be GBP 0 m – GBP 80 m over the life of the framework. This framework value is not included in the potential total contract value range set out below, which is for the main contract.
Estimated value excluding VAT:
Range: between 50 000 000 and 90 000 000 GBP
II.2.2)Information about options
Description of these options: It is anticipated that the duration of the Contract shall be for an initial period of 7 years but with the ability for the Contracting Authority to extend by one or more periods up to a maximum of a further 3 years. Full details of this and any other options that economic operators may be invited to take into account in their tender will appear in the tender documentation.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The successful supplier may be required to participate in the achievement of community well being and positive outcomes for its customers as well as promotion and achievement of social and economic growth and environmental and sustainability policy objectives where this is required by the Contract Authority in the contract documentation. The contract may therefore contain community benefit clauses as allowed in regulation 39 of the Public Contracts Regulations.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
2. Although section II.1.2 identifies Service Category 14, the Contract and any Framework Agreement relate to a wide-ranging Contract and it is possible that other Service Categories are also relevant. Economic operators are therefore referred to the CPV Codes listed in section II.1.6 as a more detailed description of the Services. In addition, the Services may contain some minor elements of works.
3. Whilst section II.1.2 identifies the main place of performance as Kingston upon Thames, economic operators should note that the Framework Agreement provides for the provision of the Services across the wider geographical area of the London Borough of Wandsworth (as represented by NUTS Code UKI11 and UKI22.
4. The duration of the Contract stated in section II.3 takes account of the maximum possible extension to the envisaged initial 7 year period.
5. It is for those invited to participate in dialogue to satisfy themselves of the position, but it is the initial view of the Contracting Authority that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) will apply to the Contract and potentially any services outsourced under the terms of any Framework Agreement.
6. This tendering exercise is being undertaken through the London Tenders Portal (Pro-contract). Expressions of interest and all tender documents are available from https://www.londontenders.org/ For support with registering on the website or assistance in accessing the tender documentation please contact the helpdesk as set out on the system.
7. Requests for clarification should be sent through https://www.londontenders.org/. All responses will be compiled and made through the same system. The last date for requests for clarification will be 12:00 (midday) on 1.8.2014.
8. Economic operators shall be solely responsible for all costs and expenses they incur in connection with participating in this procurement and under no circumstances will the Contracting Authority, or any of its advisers, be liable for any costs or expenses borne by any economic operator or its associated relevant organisations or any of its or advisers in this process whether the economic operator is successful or otherwise.
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice, The Strand
WC2A 2LL London
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: