Toxic Waste Recycling

Winfrith Sodium Recovery, Repacking and Disposal Project.

UK-Didcot: radioactive-, toxic-, medical- and hazardous waste services

2012/S 36-058374

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Research Sites Restoration Limited
Building 392.10, Harwell Oxford
Contact point(s): Contracts Management
For the attention of: Steve Foulkes
OX11 0DF Didcot
UNITED KINGDOM
Telephone: +44 1305203652
E-mail: steve.foulkes@research-sites.com

Internet address(es):

General address of the contracting authority: www.research-sites.com

Further information can be obtained from: Research Sites Restoration Limited
Building D60, Winfrith Site, Winfrith Newburgh, Dorchester
Contact point(s): Contracts Management
For the attention of: Steve Foulkes
DT2 8WG Dorset
UNITED KINGDOM
Telephone: +44 1305203652
E-mail: steve.foulkes@research-sites.com
Internet address: www.research-sites.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Research Sites Restoration Limited
Building D60, Winfrith Site, Winfrith Newburgh, Dorchester
Contact point(s): Contracts Management
For the attention of: Steve Foulkes
DT2 8WG Dorset
UNITED KINGDOM
Telephone: +44 1305203652
E-mail: steve.foulkes@research-sites.com
Internet address: www.research-sites.com

Tenders or requests to participate must be sent to: Research Sites Restoration Limited
Building D60, Winfrith Site, Winfrith Newburgh, Dorchester
Contact point(s): Contracts Management
For the attention of: STeve Foulkes
DT2 8WG Dorset
UNITED KINGDOM
Telephone: +44 1305203652
E-mail: steve.foulkes@research-sites.com
Internet address: www.research-sites.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Nuclear Decommissioning

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Winfrith Sodium Recovery, Repacking and Disposal Project.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: RSRL Winfrith Site in Dorset.
NUTS code UKK2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Research Sites Restoration Limited (RSRL) operate the Winfrith Site on behalf of the Nuclear Decommissioning Authority (NDA). The Winfrith site was built in the late 1950s to undertake research and development into electricity generation from nuclear power.
Sodium was used on-site in various facilities and for various applications. Approximately 25 tonnes of Sodium has for some time been stored within four ISO containers located within the Dragon Reactor complex on the Winfrith Site. RSRL require this sodium to be recovered, sampled and repackaged to a form suitable for transport off-site and subsequent disposal via incineration.
RSRL were intending to self perform the sodium recovery and repackaging works and have therefore undertaken an amount of preparatory actions in terms of documentation and temporary works in readiness for these operations. However a change of strategy has determined that RSRL will now not self perform, but seek to have the work undertaken by a Contractor procured through competition.
RSRL therefore require a Contractor to provide an on-site turn-key solution enabling the extraction and packing of the sodium material in an efficient and environmentally acceptable manner whilst remaining compliant with legislative, environmental and nuclear site licence conditions.
RSRL has already undertaken an amount of work in readiness for the repackaging of the sodium including the production of a Best Available Technology (BAT) assessment and Safety Case documents based on RSRLs original methodology. Tenderers may use these as the basis for the production of their own documentation and methodology if required. Tenderers may propose a different methodology to that described in the Safety Case, however this must be made clear within the Tender and include for all implications regarding documentation, approvals, programme time and costs.
The proposed methodology involves the cutting and removal of a portion of the vessel walls with power tools to allow access for remote removal of the bulk sodium. Once removed from the vessel, measured quantities of the sodium will be bagged and placed into appropriate storage/transport containers ready for onward management and delivery to the off-site Incinerator. Incineration and transport is a separate contract and outside the scope of this requirement, however the successful Contractor will be required to liaise with the incineration contractor selected by RSRL, regarding transport arrangements to move the repackaged sodium to the incinerator.
The scope of the work required includes:
— The provision of all required safety and environmental documentation including the provision of a BAT assessment and a Safety Case compliant with the defined process,
— The design and provision of suitable sodium recovery, processing and repackaging equipment within the Dragon complex either by utilising the existing RSRL temporary works or by adaption to compliment the Contractors design,
— The recovery of sodium from current containers, processing and repackaging into new containers, to include sampling and testing. Loading repackaged sodium into RSRL provided steel transport packages,
— Meeting all the requirements and conditions for acceptance of RSRLs incinerator operator; including arranging for delivery and collection of transport packages,
— Removal and disposal of all plant and equipment used to provide the works and the return of working areas to the Employer.
On safety grounds a 24 hour operation approach may be required to carry out the processing and monitor the sectioned items for reaction. Tenderers will be required to demonstrate their capacity to meet such requirements.
The successful Contractor will be required to operate and perform in a safe and environmentally responsible manner, using robust safety techniques, underpinned by process capability and justification documents, to ensure that the works are delivered in an efficient and effective way that minimises risk to personnel. The works are to be completed prior to the end of October 2012.

II.1.6)Common procurement vocabulary (CPV)

90520000, 45222100, 79723000, 14783000, 98113100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the contract will be to provide services to recover, analyse and repackage approximately 25 tonnes of sodium.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any deposits or guarantees required will either be detailed in the tender documents or depend upon the details of tenders submitted.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to provide information as requested in the invitation to tender. These details are a mandatory requirement for being eligible to participate in the tender.
Minimum level(s) of standards possibly required: Tenderers will be required to provide information as requested in the invitation to tender. These details are a mandatory requirement for being eligible to participate in the tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to provide information as requested in the invitation to tender. These details are a mandatory requirement for being eligible to participate in the tender.
Minimum level(s) of standards possibly required:
Tenderers will be required to provide information as requested in the invitation to tender. These details are a mandatory requirement for being eligible to participate in the tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SFT1001

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2012

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 3.4.2012
Place:

RSRL Winfrith Site.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised individuals within RSRL. At a date and time to be determined after the due date for receipt. At RSRL Winfrith.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Request to participate should be made to Steve Foulkes, Research Sites Restoration Limited, Building D60, RSRL Winfrith Site, Winfrith Newburgh, Dorchester, Dorset DT2 8WG. Tel +44 1305203652, e-mail: steve.foulkes@research-sites.com by 14:00 on 2.4.2012. All documents must be in English or with an English translation. All documents to be priced in Sterling and all payments made in Sterling. RSRL work within strict safety guidelines and you will be required to specify and justify any proposals to subcontract. RSRL reserve the right to annul the tendering process and not award a contract. The costs of tendering shall be the responsibility of the tenderers.

The time limit for completion in II.3) is required to be before 31.10.2012.
The date given in IV.3.8 is a best estimate at the time of dispatch of this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.2.2012