Toxicological services to the tobacco programme

UK-London: health services

The requirement is for toxicological expertise.

2012/S 21-034441

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Skipton House, 80 London Road
For the attention of: Nike Akinde
SE1 6LH London

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Toxicological services to the tobacco programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The requirement is for toxicological expertise. The key deliverables are collecting, analysing and disseminating data on tobacco ingredients. Additionally, to support the Tobacco programme team in managing the DH contract with the accredited tobacco testing laboratory.
The requirement helps the DH to fulfil all three of the primary objectives of tobacco control activity. These objectives are:
1. To stop people taking up smoking in the first place;
2. To help those that do smoke to quit and
3. Protecting people from the harms of tobacco, as more becomes known about the constituents of tobacco products, which are added by manufacturers to increase their toxicity, attractiveness or addictiveness.
The specific skill requirements is that the service provider must have a knowledge of tobacco (in particular cigarette) technology and the principles of manufacture; knowledge of toxicology in a related subject area and the ability to assess complex toxicological data; and up-to-date knowledge of the main types of instrumental chemical analysis and their limitations. The contract will be awarded for a three year period, commencing on 1.4.2012, with standard DH break clauses at the end of each financial year, with the possibility of up to two year extension at the end of the initial 3 years dependent on performance.
The service provider will help DH to manage its contract with the accredited UK tobacco manufacturers and sharing that data with the European Commission and the public.
The services required are Part B services and the procurement will be conducted accordingly. For further information on the requirement, please see web site:

II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000, 15992000, 85148000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will run for 3 years with the option to extend for up to 2 years. There will be a break clause at the end of each year.
Estimated value excluding VAT: 225 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Department may extend the contract after the initial contract period of 3 years for an additional period of up to 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Details will be given within the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be given within the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to ITT document.
Minimum level(s) of standards possibly required: Please refer to ITT document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to ITT document.
Minimum level(s) of standards possibly required:
Please refer to ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 24.2.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Department of Health reserves the right to discontinue the tendering process and not to award the contract.
Transparency: potential suppliers should note that, in accordance with the Government’s policies on transparency, DH intends to publish the invitation to tender (ITT) document, subject to possible redactions at the discretion of DH. Further information on transparency can be found at

Note: the following link will take you to the guidance documentation for using the Department’s BMS system (e-tendering portal) The system is called BMS (business management system). Candidates wishing to be considered for this contract must register their details, download, and complete an ITT through the DH e-tendering portal (BMS). Registration is a simple one-step process; the supplier must register as a company/organisation; then each employee who may undertake a tendering exercise must then register as an individual. Once this stage is completed, it is then possible to register an expression of interest for this tender. Note: standard BMS functionality will only acknowledge one recipient per supplier for each individual tender. If you require the tender to be viewed by multiple users, we suggest using a centralised e-mail address []. Log on instructions are as follows:

Stage 1 – new suppliers: those who have not previously contracted with DH will first need to ensure that their company details are registered on the system.
a) Go to the link above;
b) Click on ‘New Supplier’;
c) Complete and send the details in the automated e-mail that appears;
d) Within 2 working days, you will receive an e-mail with your login information: a unique username and password.
Note: Standard BMS functionality requires the registered e-mail address to function as individual’s username.
Post registration once registered, candidates must express interest as follows:
a) Go to the link above;
b) Select ‘Login into e-Tendering System’;
c) Select sourcing home page and enter invitation to tender (ITT) number 58379 in search field provided.
The services required are part B services and the procurement will be conducted accordingly.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.1.2012