Toxicology Services for HM Senior Coroner for Essex

Essex County Council is putting in place a Contract for a Toxicology Service for the HM Senior Coroner for Essex.

United Kingdom-Chelmsford: Pathology services

2015/S 090-161937

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Cara Gale
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 8457430430
E-mail: email2workspace-prod+ECC+WS468336605+5fis@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Southend on Sea Borough Council
Civic Centre, Victoria Avenue
SS2 6ER Southend-on-Sea
UNITED KINGDOM

Thurrock Council
Civic Offices, New Road
RM17 6SL Grays
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Toxicology Services for HM Senior Coroner for Essex.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Essex.

NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Essex County Council (The Authority) is putting in place a Contract for a Toxicology Service for the HM Senior Coroner for Essex.
The Contract is for the collection of samples from the five mortuaries in the Essex jurisdiction, undertaking of required tests and production of formal report on test results to the HM Senior Coroner. Toxicologists may be required to attend an inquest at the Essex Coroners Court at the request of HM Senior Coroner.
The proposed contract is for a period of 2 years with an option to extend for up to a further 2 years.
Suppliers Instructions — How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:

1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS468336605+5fis@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.

If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

Once you have been invited to the project all communication will need to be via the project message board.

II.1.6)Common procurement vocabulary (CPV)

85111800, 85111810, 85145000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Essex County Council (The Authority) is putting in place a Contract for a Toxicology Service for the HM Senior Coroner for Essex.
The Contract is for the collection of samples from the 5 mortuaries in the Essex jurisdiction, undertaking of required tests and formal report on test results to the HM Senior Coroner.
The proposed contract is for a period of 2 years with an option to extend for up to a further 2 years.
Suppliers Instructions — How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:

2. If you have more than 1 registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.

Once you have been invited to the project all communication will need to be via the project message board.
Estimated value excluding VAT: 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Essex County Council reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. Accredited by the Human Tissue Authority for the storage of a body or Relevant Material
2. Accredited to ISO 17025 or equivalent.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0042

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of interest must be by way of completion and return of the Invitation to Tender (ITT) by the date and time specified in Section IV.3.4. The Invitation to Tender (ITT) is available via the address specified in section 1.1 (supplier portal) and are available from the 6.5.2015.
The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity.
Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Suppliers Instructions — How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:

Once you have been invited to the project all communication will need to be via the project message board.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.5.2015