Tractor and Machinery Leasing Tender

Tractor and Machinery Leasing Tender

The University of Nottingham wishes to appoint a single supplier to provide a fleet of both Agricultural and Compact Tractors and Ride On Mowers for use in its ground care and sports facilities maintenance operations.

UK-Nottingham: Agricultural machinery

2013/S 033-052036

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Nottingham
Kings Meadow Campus, Lenton Lane
Contact point(s): PROC SS ITT 486
For the attention of: Sangeeta Sahni
NG7 2NR Nottingham
UNITED KINGDOM
E-mail: sangeeta.sahni@nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham

Electronic access to information: https://in-tendhost.co.uk/universityofnottingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tractor and Machinery Leasing Tender PROC SS ITT 486.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Lease
NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Nottingham wishes to appoint a single supplier to provide a fleet of both Agricultural and Compact Tractors and Ride On Mowers for use in its ground care and sports facilities maintenance operations.
The selected supplier shall lease the specified fleet to the University. The leasing arrangement shall comprise all the necessary component level operational costs and be consolidated into a quarterly invoicing basis.
The appointment will be by a process of Open EU tender procurement exercise.
Key Objectives:
To obtain a Fleet of Tractors with proven reliability
To ensure the Fleet complies with the minimum supplied specification to meet all operational requirements
To support the Universitys commitment to becoming a leading green university, as set out in our Environmental Strategy by ensuring the Fleet is as energy efficient as possible
To maximise value for money for the University
To develop a flexible working relationship with the supplier in order to meet future needs over the period of the contract
II.1.6)Common procurement vocabulary (CPV)

16000000, 16700000, 16311100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

9 Tractor specifications. 14 Units required.
1 Machinery Ride on Rotary Mower. 3 Units required.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 12 month optional extension after initial 36 month contract term.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of Questionnaires and various other tender documents. Any supplier may be disqualified who is:
a) bankrupt or is being wound up, whose affairs are being administered by the Court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under National Laws and Regulations
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the Court or for an arrangement with creditors or is the subject of any other similar proceedings under National Laws or Regulations
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority
f) has not fulfiled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
Minimum level(s) of standards possibly required: As contained in the Questionnaires and various other tender documents.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PROC SS ITT/486
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.2.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 26.3.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All correspondence and expressions of interest relating to this project MUST be made through the University of Nottingham e-tendering website: https://in-tendhost.co.uk/universityofnottingham/ Non compliant expressions of interest will not be considered or acknowledged.The UoN reserves the right to cancel the tender process at any stage.The UoN does not accept any liability for costs incurred in tendering.Variation will be accepted where adequately explained by the tenderer and provided that these variations comply with the standards specified in the selection and claims criteria of the the tender document.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please refer to V1.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The UoN will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

n/a
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/universityofnottingham

VI.5)Date of dispatch of this notice:11.2.2013