All Trades Jobbing Repair Works Contract

It is the Association’s intention to enter into a contract with one contractor to deliver their Jobbing Repair Works Service to their properties.

United Kingdom-Grangemouth: Repair and maintenance services

2017/S 186-380276

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Paragon Housing Association
Invergrange House, Station Road
Grangemouth
FK3 8DG
United Kingdom
Telephone: +44 1324664966
E-mail: info@ewing-somerville.com
NUTS code: UKM76

Internet address(es):Main address: http://www.ewing-somerville.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from another address:

Ewing Somerville Partnership (Scotland) Ltd
40
Glasgow
G4 9TH
United Kingdom
Contact person: Mr Barry Farrell
E-mail: info@ewing-somerville.com
NUTS code: UKM82Internet address(es):Main address: www.ewingsomerville.com

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Paragon H.A. — All Trades Jobbing Repair Works Contract — 1.4.2018 to 31.3.2021.

Reference number: ESP: 4034

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Works

II.1.4)Short description:

It is the Association’s intention to enter into a contract with one contractor to deliver their Jobbing Repair Works Service to their properties.

The Contract will also include repairs to common blocks of in excess of 100 units factored by the Association and may also include common repairs in mixed estates owned by the Association.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKM72

NUTS code: UKM76

II.2.4)Description of the procurement:

Paragon Housing Association is a registered social landlord with approximately 1,400nr properties throughout Stirling, Falkirk and Clackmannanshire.

It is the Association’s intention to enter into a contract with one contractor to deliver their Jobbing Repair Works Service to their properties.

The Contract will also include repairs to common blocks of in excess of 100 units factored by the Association and may also include common repairs in mixed estates owned by the Association.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The Contract is to be let for a period of three years with an option to extend the contract on a yearly basis for a further two years, subject to satisfactory performance against published key performance indicators.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restrictive Procedure. All queries about this procurement must be made via the Portal question and answer facility. The process we will apply will be:

Statements including the specific requirements can be found within Section III of the Contract Notice.

Bidders must pass the minimum standards section of the ESPD (Scotland).

Part III and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capability but may lack in some aspects of similarity eg. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar Clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar service to similar Clients.

The responses to the questions of Section III of the Contract Notice will be weighted in the following way: Please see ESPD (Scotland).

Question 4C.1: 60 %, 4C.4: 10 %, 4C.6 10 %, 4.C6.1: 10 %, 4C.9: 5 %, 4C.10: 5 %.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competiton if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Please refer to this section when completing section 4B of the ESPD (Scotland):

Question Reference 4B.1.2:

Bidders bidding for the contract will require to have an average yearly turnover of 1 000 000 GBP for the last 3 years.

As evidence for this annual accounts will be requested from the bidder.

Question Reference 4B.3:

Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup or started trading.

Question Reference 4B.4:

Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Bidders must demonstrate a Current Ratio of greater than 1.

Current Ratio will be calculated as follows: new current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Question Reference 4B.5.1:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory)Liability Insurance — 10 000 000 GBP

Public Liability Insurance — 10 000 000 GBP.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

In response to Question 4C.1:

Bidders will be required to provide 4 examples of contracts which demonstrate the contractor’s ability to perform contracts of the scope, size and nature similar to the Works as described in part II.2.4 of this Site Notice and draft tender documents provided with this Notice. The example contracts must have been worked on in the last five years and demonstrate the relevant experience to deliver the works. The example projects must therefore be within an occupied housing environment, and the bidder must have been appointed as the Main Contractor. The example contracts must have been on-going for at least 6 months and the Bidder must be able to provide evidence of this.

In response to 4C.4:

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in this Contract Notice and the draft tender documents attached.

In response to 4C.6:

Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications; Membership of NICEIC or SELECT.

In response to 4C.6.1:

Bidders will be required to confirm that all supervisors must be trade qualified and have the same level of qualifications as set out for the site operatives as listed above, in addition supervisors to hold supervisory qualifications such as SSSTS or equivalent.

All supervisors/operatives must have current UKATA asbestos awareness training.

In response to 4C.9

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 of this Site Notice and in the draft ITT documents provided with the Notice.

In response to 4C.10:

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

In response to 4D.1 (1.1 and 1.2) — Quality Assurance Schemes and Environmental Management Standards — The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information.

4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information.

If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.

Unsatisfactory responses to Section D will result in a failure score.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/11/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 26/02/2018

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

The Contract will be awarded for a period of three years with the option to extend the contract on a yearly basis thereafter up to a maximum of two additional years. The earliest potential timescale for publication of a new Notice is therefore September 2020.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The full award criteria ratios and scoring regime are published in the draft ITT document

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=512604

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— Training for Residents;

— Apprenticeships;

— Support to community bodies;

— Support for local projects.

(SC Ref:512604)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=512604

VI.4)Procedures for review

VI.4.1)Review body

Paragon Housing Association
Invergrange House, Station Road
Grangemouth
FK3 8DG
United KingdomInternet address:http://www.paragonha.org.uk/

VI.4.2)Body responsible for mediation procedures