Trades Services Tender – Electricians and Plumbers

Trades Services Tender – Electricians and Plumbers

Kent Police require an Electrical contractor to undertake the ad-hoc repairs and maintenance to the electrical infrastructure within the portfolio of the Force’s building estate.

United Kingdom-Maidstone: Repair and maintenance services of electrical building installations

2013/S 229-398099

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Kent Police and Crime Commissioner
Sutton Road
Contact point(s): Procurement Services
For the attention of: Diane Underhill
ME15 9BZ Maidstone
UNITED KINGDOM
Telephone: +44 1474366650
E-mail: procurementservices@kent.pnn.police.uk
Fax: +44 1474366659

Internet address(es):

General address of the contracting authority: http://www.kent.police.uk

Address of the buyer profile: http://www.kentpolice.bravosolution.co.uk

Electronic access to information: http://www.kentpolice.bravosolution.co.uk

Electronic submission of tenders and requests to participate: http://www.kentpolice.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Police and Crime Commissioner for Essex
Kingston Crescent
CM2 6DN Chelmsford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Trades Personnel (Electrician/Plumber) – Reactive Works/Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Kent – United Kingdom
Essex – United Kingdom
NUTS code UKJ4,UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Trades Personnel (Electrician/Plumber) – Reactive Works/Services.
II.1.6)Common procurement vocabulary (CPV)

50711000, 50710000, 50532400, 50532000, 50116100, 45315000, 45311200, 45311100, 45311000, 45310000, 45317000, 45332200, 45330000, 50720000, 45331100, 50721000, 71314310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Trades Personnel (Electrician/Plumber) – Reactive Works/Services
LOT 1 – Electrical Works/Services
Kent Police require an Electrical contractor to undertake the ad-hoc repairs and maintenance to the electrical infrastructure within the portfolio of the Force’s building estate. Work will include but is not limited to items such as: repairs to lighting fixtures and supplies, the repair and installation of additional sockets, data terminals, fixed electrical wiring, emergency lighting, NICEIC and lighting protection.
Essex Police may elect to join this contract when existing contract commitments expire at a later date; however their participation is not guaranteed.
LOT 2 – Plumbing Works/Services
Kent Police require a Plumbing contractor to undertake ad-hoc repairs and maintenance to the plumbing infrastructure within the portfolio of the Force’s building estate. Work will include but is not limited to items such as: repairs and installation of sanitary ware, domestic and commercial kitchen services, heating services and drainage.
Essex Police may elect to join this contract when existing contract commitments expire at a later date; however their participation is not guaranteed.
Duration is 24 months from contract start date with options as stated in II.2.2 to extend a 12 month increments upto a total contract length of 48 months from the initial contract start date.
Estimated value excluding VAT:
Range: between 150 000 and 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract shall be for a period of four (4) years (based on an initial two (2) years plus (1) year plus one (1) year), renewable annually subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Trades Personnel (Electrical Reactive Works/Services)

1)Short description

Kent Police are currently looking for fully qualified/accredited Electricians (NICEIC – National Inspection Council for Electrical Installation Contracting or ECA – Electrical Contractors Association) or equivalent and CHAS (Contractors Health and Safety Assessment Scheme) or equivalent to carry out ad-hoc/reactive repairs across all of the forces sites within the county of Kent.
2)Common procurement vocabulary (CPV)

50711000, 50710000, 50532400, 50532000, 50116100, 45315000, 45311200, 45311100, 45311000, 45310000, 45317000

3)Quantity or scope

A list of all sites will be included in the Invitation to Tender. The force is ideally looking for a single provider that can offer ‘county wide coverage’, however if this is not an option the minimum requirement will be to have two (2) of the three (3) divisions covered (North, East and West divisions of the county).
Estimated value excluding VAT:
Range: between 75 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Trades Personnel (Plumbing Reactive Works/Services)

1)Short description

Kent Police are also currently looking for fully qualified/accredited Plumbers/Heating Engineers (CIPHE – The Chartered Institute of Plumbing and Heating Engineering or APHC – Association of Plumbing & Heating Contractors and Gas Safe) or equivalent and CHAS (Contractors Health and Safety Assessment Scheme) or equivalent to carry out ad-hoc/reactive repairs across all of the forces sites within the county of Kent.
2)Common procurement vocabulary (CPV)

45332200, 45330000, 50720000, 45331100, 50721000, 71314310

3)Quantity or scope

A list of all sites will be included in the Invitation to Tender. The force is ideally looking for a single provider that can offer ‘county wide coverage’, however if this is not an option the minimum requirement will be to have two (2) of the three (3) divisions covered (North, East and West divisions of the county).
Estimated value excluding VAT:
Range: between 75 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Commissioner reserves the right to require bonds, guarantees or other forms of undertaking to secure proper contractual performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details shall be included within the invitation to tender / related tender documentation to be issued by Procurement Services on behalf of The Kent Police and Crime Commissioner. Payment will be in Great British Pounds (GBP) and will be made by means of electronic transfer. The successful contractor will be required to use the National Police Procurement Hub (e-Market Place).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Commissioner reserves the right to require Tenderers to take legal form, or to require one (1) party to take primary liability or to require that each party takes Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Tenderer may not be any of the situations described in Article 45 of Directive 2004/18/EC.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a pre-qualification questionnaire (PQQ) which Kent Police & Crime Commissioner will use to evaluate suppliers economic and financial standing, technical capacity and ability to ensure they meet Kent Police & Crime Commissioner’s minimum requirements. This will include, but not be limited to; name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable).
Suppliers instructions on how to express interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to register, accept the terms and conditions and click ‘continue’, enter your correct business and user details, note the username you chose and click ‘Save’ when complete, you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender:
Login to the portal with the username/password, click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier), click on the relevant PQQ/ITT to access the content, click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page, this will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only), you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender:
You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting), you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification, note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT, there may be a mixture of on-line & off-line actions for you to perform (there is detailed on-line help available).
You must then publish your reply using the publish button in the ‘Actions’ box on the left-hand side of the page.
If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete the PQQ published on the BravoSolution website. This includes submission of two (2) years audited accounts (including holding company if applicable), name and address of bankers (if requested), insurance details and other information as set out in the PQQ. A
credit reference agency check will also be undertaken.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties are required to complete the PQQ published on the BravoSolution website.
Within the PQQ, interested parties may be asked to evidence the following, but not be limited to:
1) Details of similar contracts including value, types and recipients.
2) Details of references.
3) Details of commercial and technical facilities.
4) Company organisation details.
5) Details of quality procedures and accreditation.
6) Environmental policies.
7) Health and Safety policies.
8) Diversity and other employment policies.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: A full marking scheme is provided in the PQQ. Tenderers will need to demonstrate but not be limited to legal entity and trading history, economic and financial standing, technical capacity and ability, quality procedures, environmental policies and health and safety policies.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KPDU03813
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Kent Police and Crime Commissioner intends to use an eTendering system in this procurement exercise.
The tender and supporting documents must be priced in pounds sterling and all payments made under the
terms of contract.
The contract shall be made in England and according to English Law. The contract is subject to the exclusive
jurisdiction of the English Courts.
Interested Parties wishing to be considered for appointment as a provider of these services should submit a
PQQ in compliance with the instructions and within the prescribed deadline.
All discussions, correspondence, and all meetings will be conducted in English.
The contracting authority reserves the right not to make any award and reserves the right to accept all or part of
any tender.
The Freedom of Information Act (“FOIA”) applies to the contracting authority. If any supplier considers that any
information supplied by them is either commercially sensitive or confidential in nature this should be highlighted
and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests
be examined in light of exemptions provided for in the Act.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Commissioner will incorporate a minimum ten (10) calendar day standstill period at the point information on the award of the contract is communicated to Tenderers.
This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide
for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within one (1) month).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.11.2013