Traffic Control Equipment Maintenance and Related Services

Traffic Control Equipment Maintenance and Related Services

The process will establish five contracts for the provision of supply, installation and maintenance services (one per lot), the term of which is anticipated to be 6 years in duration, with the option for TfL to extend (at its sole discretion) for periods up to 24 months.

UK-London: Traffic-signal maintenance services

2013/S 082-138252

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road London
Contact point(s): Commercial – Surface
For the attention of: Emma Milam
SE1 8NJ London
UNITED KINGDOM
Telephone: +44 2030541465
E-mail: emma.milam@tfl.gov.uk
Fax: +44 2030542009

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/login.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/login.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/login.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Traffic Control Equipment Maintenance and Related Services (TCMS2).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Transport for London (TfL) is responsible for managing traffic control infrastructure on behalf of all 32 London Boroughs as well as the Highways Agency, Royal Parks and The Corporation of London. This includes supply, installation, maintenance, modification and modernisation works to the following infrastructure: a) Traffic Signals (and associated equipment) (c.6000 sets) b) Over-height Vehicle Detectors (c.50) c) Variable Message Signs (c.160) Under this TCMS2 contract TfL will engage with external contractor(s) who will undertake capital and maintenance works, including the supply of equipment and some design activities. Works will be undertaken on behalf of a number of clients, including, but not exclusive to: – London Boroughs; – External developers; – TfL sponsored programmes of works (such as SCOOT roll out programmes, Cycle Super Highways etc); and – TfL traffic signals modernisation programme. The types of capital works that will be undertaken include: – New installations; – Modifications to existing infrastructure; – Roll out of new technologies; and – Modernisation or replacement of life expired infrastructure. The type of maintenance works that will be undertaken include: – Regular maintenance activities to repair faults that have occurred with traffic infrastructure equipment, to achieve an overall availability target (set by TfL); – Preventative maintenance activities including periodic inspections; and – Emergency call out repairs. The process will establish five contracts for the provision of supply, installation and maintenance services (one per lot), the term of which is anticipated to be 6 years in duration, with the option for TfL to extend (at its sole discretion) for periods up to 24 months. However, this may be subject to discussion during the competitive dialogue process and consequently the contract term may be of a shorter or longer duration, within a range of 4 to 8 years. Under these contracts, Contractors will be responsible for delivering the maintenance and potentially the equipment supply within the Lot(s) they have been awarded, and will have sole responsibility for achieving the availability target (set by TfL) each period. Contractors may be awarded capital works (below a determined cap level) on a per annum basis within their Lot. In addition, there will be a framework mechanism by which some capital works will be competed across the whole of Greater London and Contractors appointed to each of the five lots will all have the chance to tender for these works which will be let following minicompetition processes between them. It is anticipated that this framework mechanism will be for a duration of four years. Further details will be provided to those invited to participate in dialogue.
II.1.6)Common procurement vocabulary (CPV)

50232200, 63712710, 71322500, 45316212, 45316210, 34996100, 34921000, 34924000, 34942000, 34996000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The procurement is split into five separate geographical lots:
Lot 1: West London,
Lot 2: North London,
Lot 3: North East London,
Lot 4: South West London,
Lot 5: South East London.
Bidders will be permitted to tender for all Lots. An indication of the Lots (areas) that Bidders wish to bid for will be requested as part of the PQQ, although Bidders will not be held to their initial preference during the tender process. TfL intends to restrict the number of geographical areas that any one Bidder may be awarded to ensure that it has operational security. It is also intended that successful bidders in a geographical area will be granted the ability to provide works in any other geographical area to the extent that TfL requires such support to cover its operational needs (including peak workloads, emergencies, supplier failure, peak resource utilisation).
The estimated duration of the five supply, installation and maintenance contracts is 6 years, with the option for TfL to extend (at its sole discretion) for periods up to 24 months. However, this may be subject to discussion during the competitive dialogue process and consequently the contract term may be of a shorter or longer duration, within a range of 4 to 8 years.
The separate framework mechanism for competing high value works is anticipated to be for a duration of four years.
For information purposes the estimated range value for all requirements within the scope of this notice is between 220M (minimum) to 350M (maximum) GBP.
Estimated value excluding VAT:
Range: between 220 000 000 and 350 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 1) The contract may contain provision to be extended. This topic will be discussed with bidders during dialogue and further details will be provided in the Invitation to Participate documentation.
2) Potential outsourcing of equipment supply and logistics will be discussed with bidders during dialogue and further details will be provided in the invitation to Participate documentation.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: West London

1)Short description

Traffic control maintenance area covering West London.
2)Common procurement vocabulary (CPV)

50232200, 63712710, 71322500, 45316212, 45316210, 34996100, 34921000, 34924000, 34942000, 34996000

3)Quantity or scope

Each of the five geographical areas to be awarded will be tendered as single lots (Lots 1 to 5). It is acknowledged that a contractor may be awarded more than 1 Lot, and the maximum number of Lots that will be issued to a single contractor will be determined by the operational risk to the business, cost effectiveness and efficiency.
The service elements under each Lot will be identical, which may include:
– All services under installation works including the supply of equipment;
– All services under maintenance works;
– Framework element for some capital works (above the determined cap level).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is anticipated that the procurement will be split in 5 geographical Lots where contractors are responsible for the maintenance, supply of equipment and installation works under the minimum level set by TfL, in that given geographical area(s). Some capital works may be subject to mini competition between contractors, on a pan London basis. Further details will be provided in the invitation to participate.
Lot No: 2 Lot title: North London

1)Short description

Traffic control maintenance area covering North London.
2)Common procurement vocabulary (CPV)

50232200, 63712710, 71322500, 45316212, 45316210, 34996100, 34921000, 34924000, 34942000, 34996000

3)Quantity or scope

Each of the five geographical areas to be awarded will be tendered as single lots (Lots 1 to 5). It is acknowledged that a contractor may be awarded more than 1 Lot, and the maximum number of Lots that will be issued to a single contractor will be determined by the operational risk to the business, cost effectiveness and efficiency.
The service elements under each Lot will be identical, which may include:
– All services under installation works including the supply of equipment;
– All services under maintenance works;
– Framework element for some capital works (above the determined cap level).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is anticipated that the procurement will be split in 5 geographical Lots where contractors are responsible for the maintenance, supply of equipment and installation works under the minimum level set by TfL, in that given geographical area(s). Some capital works may be subject to mini competition between contractors, on a pan London basis. Further details will be provided in the invitation to participate.
Lot No: 3 Lot title: North East London

1)Short description

Traffic control maintenance area covering North East London.
2)Common procurement vocabulary (CPV)

50232200, 63712710, 71322500, 45316212, 45316210, 34996100, 34921000, 34924000, 34942000, 34996000

3)Quantity or scope

Each of the five geographical areas to be awarded will be tendered as single lots (Lots 1 to 5). It is acknowledged that a contractor may be awarded more than 1 Lot, and the maximum number of Lots that will be issued to a single contractor will be determined by the operational risk to the business, cost effectiveness and efficiency.
The service elements under each Lot will be identical, which may include:
– All services under installation works including the supply of equipment;
– All services under maintenance works;
– Framework element for some capital works (above the determined cap level).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is anticipated that the procurement will be split in 5 geographical Lots where contractors are responsible for the maintenance, supply of equipment and installation works under the minimum level set by TfL, in that given geographical area(s). Some capital works may be subject to mini competition between contractors, on a pan London basis. Further details will be provided in the invitation to participate.
Lot No: 4 Lot title: South West London

1)Short description

Traffic control maintenance area covering South West London.
2)Common procurement vocabulary (CPV)

50232200, 63712710, 71322500, 45316212, 45316210, 34996100, 34921000, 34924000, 34942000, 34996000

3)Quantity or scope

Each of the five geographical areas to be awarded will be tendered as single lots (Lots 1 to 5). It is acknowledged that a contractor may be awarded more than 1 Lot, and the maximum number of Lots that will be issued to a single contractor will be determined by the operational risk to the business, cost effectiveness and efficiency.
The service elements under each Lot will be identical, which may include:
– All services under installation works including the supply of equipment;
– All services under maintenance works;
– Framework element for some capital works (above the determined cap level).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is anticipated that the procurement will be split in 5 geographical Lots where contractors are responsible for the maintenance, supply of equipment and installation works under the minimum level set by TfL, in that given geographical area(s). Some capital works may be subject to mini competition between contractors, on a pan London basis. Further details will be provided in the invitation to participate.
Lot No: 5 Lot title: South East London

1)Short description

Traffic control maintenance area covering South East London.
2)Common procurement vocabulary (CPV)

50232200, 63712710, 71322500, 45316212, 45316210, 34996100, 34921000, 34924000, 34942000, 34996000

3)Quantity or scope

Each of the five geographical areas to be awarded will be tendered as single lots (Lots 1 to 5). It is acknowledged that a contractor may be awarded more than 1 Lot, and the maximum number of Lots that will be issued to a single contractor will be determined by the operational risk to the business, cost effectiveness and efficiency.
The service elements under each Lot will be identical, which may include:
– All services under installation works including the supply of equipment;
– All services under maintenance works;
– Framework element for some capital works (above the determined cap level).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is anticipated that the procurement will be split in 5 geographical Lots where contractors are responsible for the maintenance, supply of equipment and installation works under the minimum level set by TfL, in that given geographical area(s). Some capital works may be subject to mini competition between contractors, on a pan London basis. Further details will be provided in the invitation to participate.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s payment terms and conditions will apply.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the successful candidate.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: New applicants/suppliers are required to express an interest in this opportunity by registering initially as a new supplier on TfL’s e-procurement system:
https://eprocurement.tfl.gov.uk) and following the online instructions. Any applicants/suppliers that are already registered should express interest by

accessing the pre-qualification questionnaire (PQQ) for this requirement directly after logging into the e-procurement
site mentioned above. Once registered please search for *traffic* within the search facility and complete and submit the PQQ.
The PQQ asks for details of technical and commercial capabilities and must be completed by the stated deadline date and time.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information shall be required and set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000103.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 133-221722 of 13.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 to 8 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport (Streets).
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Metropolitan Police and the London Fire and Emergency Planning Authority) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.
Transport for London (TfL) is responsible for managing traffic control infrastructure on behalf of all 32 London Boroughs as well as the Highways Agency, Royal Parks and The Corporation of London.
Further information on TfL may be found at www.tfl.gov.uk.

If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic e-tendering ,e-auction or e-award system.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a pre-qualification questionnaire if they wish to be considered for the scheme (services/supply/works)
advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.
The GLA group has defined ‘responsible procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the contracting authority and to London.
The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in line with the principles contained in its Responsible Procurement Policy.
http://legacy.london.gov.uk/gla/tenders/docs/responsibleprocurementpolicy.pdf

Further information on the GLA group’s Responsible Procurement work can be obtained from the following web-site: www.london.gov.uk/rp

Strategic Labour Needs and Training (SLNT) requires suppliers to both ensure they offer TfL a competent and capable workforce and provide employment, skills and training opportunities to local communities. Suppliers should be aware that TfL intends to apply specific SLNT requirements and questions at the Invitation to Participate/Invitation to Submit stage of the procurement process.
Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.4.2013