Traffic Control Systems for Surrey County Council

Traffic Control Systems for Surrey County Council

Inspection and maintenance of the Traffic Control Systems throughout the county of Surrey.

United Kingdom-Kingston upon Thames: Control, safety or signalling equipment for roads

2013/S 126-216203

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
Penrhyn Road
Contact point(s): https://surrey.bravosolution.co.uk
KT1 2TW Kingston upon Thames
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Other: Traffic Control Systems
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Traffic Control Systems
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Surrey
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Inspection and maintenance of the Traffic Control Systems throughout the county of Surrey
II.1.6)Common procurement vocabulary (CPV)

34996000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Inspection of Traffic Control Systems

1)Short description

Inspection of Traffic Control Systems
2)Common procurement vocabulary (CPV)

34996000

3)Quantity or scope

Inspection of Traffic Control Systems throughout the county of Surrey
Estimated value excluding VAT:
Range: between 800 000 000 and 1 300 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Maintenance of Traffic Control Systems

1)Short description

Maintenance of Traffic Control Systems
2)Common procurement vocabulary (CPV)

34996000

3)Quantity or scope

Maintenance of Traffic Control Systems in the county of Surrey
Estimated value excluding VAT:
Range: between 3 000 000 000 and 5 000 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

The contract may be extended for a further 2-year period
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of bonds, deposits and guarantees required will be detailed in the tender documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The conditions relating to financing and payment arrangements will be detailed in the tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://surrey.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the Invitation to Tender (ITT) available through the Surrey County Council eprocurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council eprocurement portal by following the instructions herein.
Minimum level(s) of standards possibly required: In accordance with Articles 45 to 50 of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the Invitation to Tender (ITT) available through the Surrey County Council eprocurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council eprocurement portal by following the instructions herein.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the Invitation to Tender (ITT) available through the Surrey County Council eprocurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council eprocurement portal by following the instructions herein.
Minimum level(s) of standards possibly required:
In accordance with Articles 45 to 50 of the Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the Invitation to Tender (ITT) available through the Surrey County Council eprocurement portal provided by Bravo Solutions. Interested suppliers will need to register on the Surrey County Council eprocurement portal by following the instructions herein.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Contracting Authority intends to use an e-Tendering system for this procurement and reserves the right to use a reverse auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project number 379 — PQQ number 426
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of the contracts at any stage of the procurement process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council shall comply with the requirements of Regulation 32 of the Public Contract Regulations 2006 (which incorporates Directive 2004/15/EC into English Law)
as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.6.2013