Traffic Data Collection Services – TfL Framework

Transport for London — Surface Commercial
197 Blackfriars Road
For the attention of: Chris Stylianou
SE1 8NJ London
United Kingdom
E-mail: ChristopherStylianou@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/login.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/login.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/login.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: no

Framework for Traffic Data Collection Services — tfl_scp_001460.

Services
Service category No 27: Other services

NUTS code UKI

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 48

Road Space Management (RSM) collects data for strategic and operational monitoring, network management and network development. This involves the management and delivery of a large number and wide variety of traffic surveys that it is currently not practical, or possible to collect using automatic techniques. The Traffic Survey team in Outcomes, Insight and Analysis (OIA) within Outcomes Delivery (OD) is responsible for management of this survey programme. The procurement will be tendered in five (5) Lots. This procurement will follow the Public Contracts Regulations 2015 — Competitive Procedure with Negotiation.

79311000, 79311200, 34970000, 63712710, 79311300, 45316210, 72312000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

TfL OIA has identified a requirement for external resources to support Temporary Automatic Traffic Count Surveys (TATC). TfL does not have in-house resource capability to conduct Temporary Automatic Traffic Counting Surveys using a non-invasive radar or infra red technology. Therefore external resources will be required when demand for such monitoring arrives. At present, TfL OIA is unable to estimate the scale of the potential TATC workload. However it is reasonable to assume that a maximum of 60 weeks (work hours) of temporary ATCs will be commissioned each year across multiple sites.

79311000, 79311200, 34970000, 63712710, 79311300, 45316210

TfL OIA has identified a requirement for external resources to support video surveys of traffic flows at large complex road junctions as well as general video recording of behaviours in the London Area. TfL does not have in-house resource capability to conduct Video Surveys. Therefore external resources will be required when demand for such monitoring arrives. At present, TfL OIA is unable to estimate the scale of the potential workload. However it is reasonable to assume that the surveying of a maximum of 20 complex junctions will be commissioned each year.

79311000, 79311200, 34970000, 63712710, 79311300, 45316210

TfL OIA has identified a requirement for external resources to support manual classified traffic counts. TfL has a limited level of in-house resource capability to conduct manual count surveys. Therefore external resources will be required when the volume of demand for monitoring exceeds TfL OIA’s ability to undertake them. At present, TfL OIA is unable to estimate the scale of the potential workload. However it is reasonable to assume that in the region of 250 individual counts will be commissioned each year.

79311000, 79311200, 34970000, 63712710, 79311300

TfL OIA has identified a requirement for external resources to support traffic survey data entry information collected from a variety of manual traffic counts. TfL OIA has a limited level of in-house resource capability to conduct traffic survey data entry. Therefore external resource will be required when the volume of demand for monitoring exceeds TfL OIA’s ability to undertake them. At present TfL OIA is unable to estimate the scale of the potential workload.

72312000

TfL OIA has identified a requirement for external resources to support traffic surveys of origin destination pairs that are required within an area of London using number plate matching. All vehicle movements to be captured within the study area and reports will take the form of a matrix showing all movements (including ‘u’ turns).

79311000, 79311200, 34970000, 63712710, 79311300, 45316210

A performance bond or parent company guarantee may be required.

The Authority’s payment terms and conditions will apply.

The Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the successful candidate.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ.

Information and formalities necessary for evaluating if the requirements are met:
Specific information shall be required and set out in the PQQ.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: Specific information and requirements will be detailed in the PQQ documents.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

tfl_scp_001460

Prior information notice

Notice number in the OJEU: 2016/S 080-142407 of 23.4.2016

6.9.2016 – 12:00

English.

The contract is related to a project and/or programme financed by European Union funds: no

This procurement will follow the Public Contracts Regulations 2015 — Competitive Procedure with Negotiation.
Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Metropolitan Police and the London Fire and Emergency Planning Authority) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.
Transport for London (TfL) is responsible for managing traffic control infrastructure on behalf of all 32 London Boroughs as well as the Highways Agency, Royal Parks and The Corporation of London.

Further information on TfL may be found at www.tfl.gov.uk

If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic e-tendering, e-auction or e-award system.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in
tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for
this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a pre-qualification questionnaire if they wish to be considered for the scheme (services/supply/works)
advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier work force and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.
The GLA group has defined ‘Responsible Procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the contracting authority and to London.
The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in-line with the principles contained in its Responsible Procurement Policy.

http://legacy.london.gov.uk/gla/tenders/docs/responsibleprocurementpolicy.pdf

Further information on the GLA group’s Responsible Procurement work can be obtained from the follow web-site: www.london.gov.uk/rp

Strategic Labour Needs and Training (SLNT) requires suppliers to both ensure they offer TfL a competent and capable workforce and provide employment, skills and training opportunities to local communities. Suppliers should be aware that TfL intends to apply specific SLNT requirements and questions at the Invitation to Participate/Invitation to Submit stage of the procurement process.
Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1). The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

3.8.2016