Traffic Data Collection Services

Traffic Data Collection Services – TfL Framework

5 Lots. Lot No: 1 Lot title: Temporary Automatic Traffic Counting Surveys.

United Kingdom-London: Survey services

2016/S 151-274465

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London — Surface Commercial
197 Blackfriars Road
For the attention of: Chris Stylianou
SE1 8NJ London
United Kingdom
E-mail: ChristopherStylianou@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/login.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/login.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/login.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for Traffic Data Collection Services — tfl_scp_001460.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Road Space Management (RSM) collects data for strategic and operational monitoring, network management and network development. This involves the management and delivery of a large number and wide variety of traffic surveys that it is currently not practical, or possible to collect using automatic techniques. The Traffic Survey team in Outcomes, Insight and Analysis (OIA) within Outcomes Delivery (OD) is responsible for management of this survey programme. The procurement will be tendered in five (5) Lots. This procurement will follow the Public Contracts Regulations 2015 — Competitive Procedure with Negotiation.

II.1.6)Common procurement vocabulary (CPV)

79311000, 79311200, 34970000, 63712710, 79311300, 45316210, 72312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Temporary Automatic Traffic Counting Surveys

1)Short description

TfL OIA has identified a requirement for external resources to support Temporary Automatic Traffic Count Surveys (TATC). TfL does not have in-house resource capability to conduct Temporary Automatic Traffic Counting Surveys using a non-invasive radar or infra red technology. Therefore external resources will be required when demand for such monitoring arrives. At present, TfL OIA is unable to estimate the scale of the potential TATC workload. However it is reasonable to assume that a maximum of 60 weeks (work hours) of temporary ATCs will be commissioned each year across multiple sites.

2)Common procurement vocabulary (CPV)

79311000, 79311200, 34970000, 63712710, 79311300, 45316210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Traffic Video Surveys

1)Short description

TfL OIA has identified a requirement for external resources to support video surveys of traffic flows at large complex road junctions as well as general video recording of behaviours in the London Area. TfL does not have in-house resource capability to conduct Video Surveys. Therefore external resources will be required when demand for such monitoring arrives. At present, TfL OIA is unable to estimate the scale of the potential workload. However it is reasonable to assume that the surveying of a maximum of 20 complex junctions will be commissioned each year.

2)Common procurement vocabulary (CPV)

79311000, 79311200, 34970000, 63712710, 79311300, 45316210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Manual Counting Surveys

1)Short description

TfL OIA has identified a requirement for external resources to support manual classified traffic counts. TfL has a limited level of in-house resource capability to conduct manual count surveys. Therefore external resources will be required when the volume of demand for monitoring exceeds TfL OIA’s ability to undertake them. At present, TfL OIA is unable to estimate the scale of the potential workload. However it is reasonable to assume that in the region of 250 individual counts will be commissioned each year.

2)Common procurement vocabulary (CPV)

79311000, 79311200, 34970000, 63712710, 79311300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Traffic Survey Data Entry

1)Short description

TfL OIA has identified a requirement for external resources to support traffic survey data entry information collected from a variety of manual traffic counts. TfL OIA has a limited level of in-house resource capability to conduct traffic survey data entry. Therefore external resource will be required when the volume of demand for monitoring exceeds TfL OIA’s ability to undertake them. At present TfL OIA is unable to estimate the scale of the potential workload.

2)Common procurement vocabulary (CPV)

72312000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Origin Destination Number Plate Matching Services

1)Short description

TfL OIA has identified a requirement for external resources to support traffic surveys of origin destination pairs that are required within an area of London using number plate matching. All vehicle movements to be captured within the study area and reports will take the form of a matrix showing all movements (including ‘u’ turns).

2)Common procurement vocabulary (CPV)

79311000, 79311200, 34970000, 63712710, 79311300, 45316210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s payment terms and conditions will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the successful candidate.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information shall be required and set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: Specific information and requirements will be detailed in the PQQ documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_001460

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 080-142407 of 23.4.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement will follow the Public Contracts Regulations 2015 — Competitive Procedure with Negotiation.
Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Metropolitan Police and the London Fire and Emergency Planning Authority) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.
Transport for London (TfL) is responsible for managing traffic control infrastructure on behalf of all 32 London Boroughs as well as the Highways Agency, Royal Parks and The Corporation of London.

Further information on TfL may be found at www.tfl.gov.uk

If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic e-tendering, e-auction or e-award system.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in
tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for
this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a pre-qualification questionnaire if they wish to be considered for the scheme (services/supply/works)
advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier work force and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.
The GLA group has defined ‘Responsible Procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the contracting authority and to London.
The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in-line with the principles contained in its Responsible Procurement Policy.

http://legacy.london.gov.uk/gla/tenders/docs/responsibleprocurementpolicy.pdf

Further information on the GLA group’s Responsible Procurement work can be obtained from the follow web-site: www.london.gov.uk/rp

Strategic Labour Needs and Training (SLNT) requires suppliers to both ensure they offer TfL a competent and capable workforce and provide employment, skills and training opportunities to local communities. Suppliers should be aware that TfL intends to apply specific SLNT requirements and questions at the Invitation to Participate/Invitation to Submit stage of the procurement process.
Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1). The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.8.2016

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