Traffic Management Services for Halton Borough Council

Traffic management services – grass cutting and events.

United Kingdom-Widnes: Traffic control services

2015/S 162-297058

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Halton Borough Council
Kingsway House c/o Municipal Building, Kingsway
For the attention of: Alex Blackburn
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 3033334300
E-mail: alexandra.blackburn@halton.gov.uk

Internet address(es):

General address of the contracting authority: http://www.halton.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1966

Electronic access to information: www.The-Chest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Traffic management services – grass cutting and events.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Halton.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract period: from 1.3.2016 to 28.2.2018.
With the option available to the Council to extend the Contract for up to a further 12 months until 28.2.2019 and a final option for the Council to extend the Contract for up to 12 months until 29.2.2020.
Halton Borough Council is looking to enter into a contract for the supply, installation, maintenance and removal of Traffic Management to allow grass cutting and other highway maintenance functions to be carried out on the high speed road network within Halton. These services may also be required to enable the safe running of a variety of events throughout the borough and other possible requirements.
The grass cutting programme is based on a 5 week cycle, which is carried out up to 5 times a year. The work is due to commence late March 2016.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=161430

II.1.6)Common procurement vocabulary (CPV)

63712700

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Halton Borough Council is looking to enter into a contract for the supply, installation, maintenance and removal of Traffic Management to allow grass cutting and other highway maintenance functions to be carried out on the high speed road network within Halton. These services may also be required to enable the safe running of a variety of events throughout the borough and other possible requirements.
There is no guarantee of work under this Contract.
Contract Period: From 1.3.2016 to 28.2.2018.
With the option available to the Council to extend the Contract for up to a further 12 months until 28.2.2019 and a final option for the Council to extend the Contract for up to 12 months until 29.2.2020.
Estimated value excluding VAT: 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Council may offer up to 2 extensions of the Contract Period by a period of up to one year each.
Where the Contract term is extended under this provision the Contract shall be so extended on the same terms as this Contract.
Contract value has been stated as 250 000 GBP. This is an estimate as this is a call off contract and is based on the initial 2 year term. The estimated value would increase to potentially 375 000 GBP if one extension was offered and potentially 500 000 GBP if both extensions were offered.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified in the tender documentation which will be available at www.the-chest.org.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documents which will be available at www.the-chest.org.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single legal entity or consortium. Where a consortium or other grouping of suppliers submits a bid, such consortia or groupings must nominate a lead organisation to deal with Halton Borough Council on all matters relating to the Contract. All consortium members or groupings will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As specified in the tender documentation which will be available at www.the-chest.org.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Financial information will be requested from tenderers. Please refer to the tender documents atwww.the-chest.org.uk for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Minimum level(s) of standards possibly required:

Please refer to the tender documents at www.the-chest.org.uk for further requirements.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Dependent upon whether the 2 x 12 month extension options are used. If not, approximate notice date would be August 2017. If one extension is used — approx. August 2018. If both extension options are used — approx. August 2019.

VI.2)Information about European Union funds

VI.3)Additional information

I.1) Name, addresses and contact point(s):
Electronic submission of tenders and requests to participate: Friday 25.9.2015 15:00.
Halton Borough Council will be using The Chest (an online tendering system) hosted by Due North for this tender.

All tenderers must register as a supplier and express an interest at https://www.The-Chest.org.uk to be considered for this tender.

All tender documentation will be made available to tenderers on The Chest and must be returned to Halton Borough Council electronically via The Chest.
(MT Ref: 161430).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Mark Reaney
Halton Borough Council, Municipal Building, Kingsway
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 3033334300

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.8.2015