Traffic Management Services

Traffic Management Services

These traffic management measures are to be deployed and maintained for typically short durations where the jetting vehicle is located on public highways.

UK-Peterborough: hire of construction and civil engineering machinery and equipment with operator

2012/S 201-330939

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: Jack Wyatt
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: jwyatt@anglianwater.co.uk

Internet address(es):

General address of the contracting entity: www.anglianwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Traffic Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 450 000 and 1 650 000 GBP

II.1.5)Short description of the contract or purchase(s):

The service required is the provision of temporary traffic management measures to facilitate jetting operations to waste water infrastructure. These traffic management measures are to be deployed and maintained for typically short durations where the jetting vehicle is located on public highways.
The majority of the jetting work is planned in advance but occasionally it is required on a reactive basis at short notice.
Anglian Water will consider award to between two and four framework contractors who will work within Anglian Waters defined and established processes to meet operational performance targets.
II.1.6)Common procurement vocabulary (CPV)

45500000, 34923000, 45233294

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The location of the work may be anywhere in the Anglian Water region.
The scope of the framework will include the following.
Design and operation of temporary traffic management measures in accordance with the Traffic Signs Manual 2009 Chapter 8 to support scheduled and reactive jetting operations,
Site survey and hazard identification,
Production of safety method statements, including site specific traffic management layout drawing and risk assessment,
Administering the noticing and coordination requirements of the Traffic Management Act 2004,
Advance letter drops (for road closures, etc),
Advance warning signs,
Fabrication of special traffic signs,
Portable traffic signal (set up and operate, set up and hire, hire only),
Stop/Go systems (set up and operate),
Call outs in normal working hours for installation of emergency traffic management measures,
Call outs outside normal working hours for installation of emergency traffic management measures,
Call outs outside normal working hours for maintenance of traffic management installations,
Portable variable message and vehicle actuated signs (set up and hire),
Road closure and diversionary signage (set up and hire, gateman),
Dual carriageway static lane closures (set up and operate).
The contractor will work with Anglian Water to produce traffic management deployment records for routinely visited site locations and to provide input to ensure the planned work is carried out efficiently and making best use of resources.
Traffic management is deployed based on weekly work schedules as issued by Anglian Waters Operations Coordinators some 1 to 3 months in advance, to allow sufficient time for TMA noticing. The contractor shall undertake all TMA noticing actions on behalf of AWS.
The core workload is support Anglian Waters own fleet of jetting vehicles, which is soon to be increased by 50 %. There is an annual outline programme to visit sites which require regular jetting. The total core workload is carried out during normal working hours, Monday to Saturday, and will involve approximately 400 crew.days per year, most commonly requiring 2 or 3 way portable traffic signals with operatives to set up, maintain and dismantle.
Reactive jetting is required on an ad hoc basis at additional sites or to increase the frequency at the known sites. Reactive jetting work has a target response time of 2 hours at any time and any location within the Anglian Water region. The contractor will be required to arrive on site within this timescale with all associated traffic management equipment on a 24/7/365 basis.
Anglian Water will also consider extending the framework to include the provision of traffic management services to its jetting & CCTV survey contractors and to other parts of the group, providing this procurement route proves to be the most economically advantageous solution. These options for widening the scope of the proposed framework are as follows.
It is estimated that approximately 60 % of the total jetting workload will be delivered in house. The remainder will be delivered by Anglian Waters jetting contractors. Providing traffic management services to these contractors could add a further 250 crew. days per year,
Traffic management is also currently procured via other contractors of Anglian Water for CCTV surveys. Providing traffic management services to these contractors could add a further 25 crew.days per year,
Traffic management is also currently procured via other contractors of Anglian Water for cover & frame replacements and other sewer repairs. This work is reactive, of which some 20 % is emergency response to attend site within 2 hours. The traffic management measures deployed for cover & frame replacements are typically of 1 day duration, and it is estimated that there are some 450 sites per year. Other sewer repairs typically take 5 days and it is estimated that there are some 200 sites per year. Providing traffic management services to these contractors could add a further 600 crew.days per year.
The forecast annual spend for the core workload is 150 000 GBP.
If the scope is further widened by traffic management to jetting & CCTV survey contractors, the total forecast annual spend is 250 000 GBP.
If the scope is further widened by traffic management to cover & frame replacements and other sewer repairs the total forecast annual spend is 550 000 GBP.
In order for significant efficiency savings to be realised, a minimum contract term of 3 years is proposed, with options to extend by two further periods of 1 year.
It is anticipated that contracts will be awarded to a minimum of two and a maximum of four suppliers to cover the Anglian Water Region.
Frameworks will be awarded across four geographic areas, namely Lincs, Ruthamford, Norfolk/Suffolk and Essex.
Estimated value excluding VAT
Range: between 450 000 and 1 650 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Two optional one year extensions.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be detailed in the tender documentation if applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to VI.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Refer to VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

PA 2012 0049
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 21.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Applicants are required to return a completed Request For Information (RFI) document within 2 weeks of the closing date of this notice. The RFI document will be made available to those companies that have registered a request to participate, and issued immediately after closure of this notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: jwyatt@anglianwater.co.uk
Internet address: www.anglianwater.co.uk

Body responsible for mediation procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: jwyatt@anglianwater.co.uk
Internet address: www.anglianwater.co.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Anglian Water Services Limited
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

15.10.2012