Traffic Management Systems for the Highways Agency – CHARM

Traffic Management Systems for the Highways Agency – CHARM

The objective of the CHARM-PCP project is to create new modules for the CHARM architecture that offer radical improvement of traffic management services.

United Kingdom-Bristol: IT services: consulting, software development, Internet and support

2013/S 143-249294

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highways Agency
Temple Quay House, 2 The Square, Temple Quay
Contact point(s): https://www.innovateuk.org/competition-display-page/-/asset_publisher/RqEt2AKmEBhi/content/charm-pcp?p_p_auth=FWPxdS6j
BS1 6HA Bristol
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.highways.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CHARM-PCP.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: European Union.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 880 000 EUR

II.1.5)Short description of the contract or purchase(s)

The Highways Agency (England) and Rijkswaterstaat (the Netherlands) are responsible for the operation and maintenance of the English and Dutch motorway and trunk road networks. Since 2011 they have teamed up in order to develop requirements for a new generation of traffic management (centre) systems that may be jointly procured. Setting up this architecture is being executed under the CHARM programme.
For the CHARM Pre Commercial Procurement project (PCP), the consortium consists of the Highways Agency and Rijkswaterstaat.
The objective of the CHARM-PCP project is to create new modules for the CHARM architecture that offer radical improvement of traffic management services. The development of innovative modules should contribute to optimizing the performance of the road network, improved safety and reduced CO2 emissions.
The following topics have been selected for the development of innovative modules:
Advanced Distributed Network Management (developing a module that provides state-of-the-art-and-beyond automated support for management of large regional and national-size traffic networks).
Advanced Traffic Predictions (developing a module that provides state-of-the-art-and-beyond real time, near future prediction of traffic conditions using simulation and modelling techniques).
Support of Co-operative ITS Functions (developing a module that supports the implementation of cooperative systems services requiring participation of intelligent infrastructure).
The challenges have been identified from earlier work conducted by the CHARM partners. The CHARM-PCP project challenges the market place to develop innovative traffic management modules that fit within the proposed new CHARM architecture. At the end of the project the selected innovations will be tested in an operational TMC, procured with the new architecture. The project partners envisage the development of separate modules for the complete challenge and are not looking for modules that cover more than one challenge.
The CHARM-PCP has three lots: one for each challenge. In each lot we use a phased approach. Phase 1 is intended to demonstrate feasibility. Phase 2 is for the development and evaluation of prototypes or demonstrators. Phase 3 is intended for the original development and testing of a limited volume of first products/ services (test series). In each phase bids are competing with each other for assignments.
Please note the number of operators referred to in II.1.4) is the minimum number, subject to bid quality and price.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72210000, 72250000, 72610000, 72310000, 72260000, 72421000, 72220000, 72320000, 72240000, 72230000, 72416000, 72420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Advanced Distributed Network Management

1)Short description

Developing a module that provides state-of-the-art-and-beyond automated support for management of large regional and national-size traffic networks.
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Advanced Traffic Predictions

1)Short description

Developing a module that provides state-of-the-art-and-beyond real time, near future prediction of traffic conditions using simulation and modelling techniques.
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Support of Co-operative ITS Functions

1)Short description

Developing a module that supports the implementation of cooperative systems services requiring participation of intelligent infrastructur.
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the tender documents for more information.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see the tender documents for more information.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the tender documents for more information.
Minimum level(s) of standards possibly required: Please see the tender documents for more information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the tender documents for more information.
Minimum level(s) of standards possibly required:
Please see the tender documents for more information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 48-078960 of 9.3.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The consortium that has prepared the work leading to the launch of this PCP has received funding from the European Union’s Seventh Framework Programme (FP7/2007-2013) under CHARM project grant agreement no. 318722. This PCP is executed under the sole responsibility and liability of the contracting authorities in the CHARM project. For more information refer to the invitation to tender documents. The European Union itself is not participating as contracting authority in this PCP.
VI.3)Additional information

Please note this is a PCP, adhering to the EU Treaty Principles but not subject to the Public Contracts Regulations 2006, the EU public procurement Directives or the WTO/GPA. This publication is made on a voluntary basis; therefore the contracting authority will not apply the Open Procedure. The Open Procedure is only indicated on this publication as it is not possible to publish this call for competition without selecting one of the listed procedures and the pre-commercial procurement procedure is not listed. The contracting authority will follow the procedure described in the invitation to tender document and further documents which may be obtained from https://www.innovateuk.org/competition-display-page/-/asset_publisher/RqEt2AKmEBhi/content/charm-pcp?p_p_auth=FWPxdS6j

PCP concerns an R&D services contract in which R&D can cover activities such as solution exploration and design, prototyping, up to the original development of a limited volume of first products or servicesin the form of a test series. Original development of a first product or service may include limited production or supply in order to incorporate the results of field testing and to demonstrate that the product or service is suitable for production or supply in quantity to acceptable quality standards. R&D does not include commercial development activities such as quantity production, supply to establish commercial viability or recover R&D costs, integration, customisation, incremental adaptations and improvements to existing products or processes.
The Secretary of State for Transport, who is represented by the HA in the CHARM-PCP, will be the contracting Authority in the name and on behalf of a consortium of two partners:
— HA (England),
— Rijkswaterstaat (The Netherlands) (RWS).
Departement voor Mobiliteit en Openbare Werken (Belgium) (MOW) are not part of the consortium of contracting Authorities but will have Prefered Partner status in this contract. MOW is the governmental agency responsible for the strategic road network in Flanders.
Other roads authorities from a variety of European Countries have indicated an interest in the CHARM-PCP. They will be informed of the progress and results, but will not acquire any IPR. The key authorities are detailed below:
— Connekt,
— Landesbetrieb Straßenbau NRW,
— ASFINAG MAUT SERVICE GMBH,
— Trafikverket,
— National Roads Authority,
— SAPN,
— LGC Transport,
— Transport for London,
— Mobiris Brussels,
— Any members of CEDR (www.cedr.fr) not listed above.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority is advised that the subject matter of this contract means that it is excluded from the remit of Directive 2004/18/EC (by virtue of Article 16(f)) and the Public Contracts Regulations 2006 (by virtue of regulation 6(2)(k)). The use of the Official Journal to publish the contract notice is not to be taken as a waiver of this exclusion by the Contracting Authority.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.7.2013