Traffic Scotland Systems Contract

Traffic Scotland Systems Contract

The Traffic Scotland Systems Contract includes the support, maintenance, development and warranty of the software, computer hardware and systems that deliver the Traffic Scotland Service.


United Kingdom-Glasgow: IT services: consulting, software development, Internet and support

2014/S 165-295247

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport Scotland
Buchanan House, 58 Port Dundas Road
For the attention of: Stephen Breslin
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
Fax: +44 1412727272

Internet address(es):

General address of the contracting authority: http://www.transportscotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

Further information can be obtained from: Transport Scotland
Buchanan House, 58 Port Dundas Road
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
Fax: +44 1412727272
Internet address: http://www.transportscotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Transport Scotland
Buchanan House, 58 Port Dundas Road
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
Fax: +44 1412727272
Internet address: http://www.transportscotland.gov.uk

Tenders or requests to participate must be sent to: Transport Scotland
Buchanan House, 58 Port Dundas Road
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
Fax: +44 1412727272
Internet address: http://www.transportscotland.gov.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Other: Transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Traffic Scotland Systems Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: South Queensferry, the Scottish Trunk Road Network, control offices and transmission buildings throughout Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Network Operations Branch of Transport Scotland’s Trunk Road and Bus Operations Directorate, is the network operator for the strategic (Trunk) road network in Scotland.
Network Operations are responsible for the management of the delivery of the Traffic Scotland Service.
The Traffic Scotland service relies on Intelligent Transport Systems, Web based Information Systems, Databases, supporting ICT systems and IP communications orientated computer systems in its delivery.
The Traffic Scotland Systems Contract includes the support, maintenance, development and warranty of the software, computer hardware and systems that deliver the Traffic Scotland Service.
The contractor will be required to provide supporting services, including the supply of both, bespoke and commercial off the shelf hardware, software, systems, CCTV, Internet Protocol communications infrastructure and traffic detection equipment.
The contractor will be required to provide systems support staff to be based within the Traffic Scotland National Control Centre in South Queensferry and Traffic Scotland Backup Facility in Glasgow.
The contractor will be required to provide technical and consulting support to Transport Scotland to improve the delivery of the Traffic Scotland Service.
Further information on the preliminary scope of the services is included within the pre-qualification document.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=304281

II.1.6)Common procurement vocabulary (CPV)

72000000722000007221000072240000722500007225300072254000723200007240000072413000724150007242000034923000,3497000092222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 24 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 51 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee will be required as part of the tender. Details shall be provided with the tender documents in respect of any parent company guarantee requirement, bond and undertaking or otherwise.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

A schedule of rates and prices that will include a combination of monthly lump sums and schedule of rates and prices for other applicable work items. The duties undertaken under the Fixed Charges element of the Contract shall be based on an annual lump sum invoiced on a monthly lump sum basis. Additional development works shall be based on a combination of professional rates (Skills Framework for the Information Age, SFIA, Level 2 to 6), percentage uplift on procured items and fixed prices for standard activities.
Additional development works may be sanctioned on either a Fixed Price or Time Charge basis as agreed by Transport Scotland.
Additional development works undertaken on a Fixed Price basis shall be invoiced at staged payment schedule intervals as agreed by Transport Scotland. Additional development works undertaken on a Time Charge basis shall be invoiced on a monthly basis.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the successful tenderer is a consortium, the Scottish Ministers shall require each consortium member to be jointly and severally liable pursuant to the terms of the Contract. The Scottish Ministers may require the consortium to form a legal entity before entering into the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators shall be evaluated in accordance with The Public Contracts (Scotland) Regulations 2012, as amended, on the basis of information provided in response to a pre-qualification questionnaire (‘PQQ’), which forms part of the pre-qualification document (Refer to VI.3).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As in III.2.1.
Minimum level(s) of standards possibly required: Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described in detail in the pre-qualification document. The financial information received as part of each PQQ submission shall be evaluated and scored out of 40 against 4 weighted categories; financial structure; operating performance; investment; and financial position. Each category has a maximum of 10 marks available. A PQQ submission shall be marked as a FAIL and will not be considered further if the score achieved is less than 50 percent of the available marks in respect of any of the four economic and financial criteria evaluation categories.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As in III.2.1.
Minimum level(s) of standards possibly required:
Economic operators shall be required to satisfy minimum standards of technical capacity or professional ability. These are described in detail in the pre-qualification document and can be summarised as:
(a) demonstration of experience of working on specified types of projects over a specified value (the requirements are set out in full in the pre-qualification document);
(b) demonstration of the use of quality, environmental, health and safety, information security and software development management systems (the requirements are set out in full the pre-qualification document);
(c) demonstration of competence in relation to Principal Contractor role;
(d) In respect of the questions on demonstration of relevant experience in Section 5.4 of the PQQ, economic operators will be required to score 50 percent or more of the available maximum weighted evaluation score for each question.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Scottish Ministers intend to invite 5 economic operators to participate in the tender process. These 5 economic operators shall be those economic operators who have:
a) submitted a compliant PQQ submission;
b) gained a PASS in respect of the eligibility and minimum standards of technical or professional ability evaluation conducted pursuant to section 6.5 of the pre-qualification prospectus;
c) gained a PASS in respect of financial evaluation conducted pursuant to section 6.6 of the pre-qualification prospectus;
d) scored 50 percent or more of the available maximum weighted evaluation score for each question in section 5.4 of the PQQ;
and
e) achieved the 1st, 2nd, 3rd, 4th or 5th highest weighted scores in respect of technical or professional ability calculated in accordance with the pre-qualification document.If an economic operator has not submitted a compliant PQQ submission as described in (a) above, failed in respect of either (b) or (c) above or has not scored 50 percent or more of the available maximum weighted score for each question in section 5.4 of the PQQ, as described in (d) above, then that economic operator shall be excluded from the ranking of scores described in (e) above.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 20

2. Price. Weighting 80

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TS/TRBO/SER/2014/01

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 113-198977 of 14.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Transport Scotland on behalf of the Scottish Ministers will conduct the proposed procurement process for the Contract.
The estimated value range detailed in section II.2.1 represents the estimated Contract value range for the potential maximum duration of the Contract.
The Contract Services Period is for a period of 48 months with options thereafter, at the sole discretion of the Scottish Ministers to extend by a maximum of 24 months (through two maximum extensions of 12 months each).
The pre-tender estimated contract value is based on a range around an estimated total value to undertake Fixed Maintenance Charges, and the following optional additional development works: System Development works to support Transport Scotland’s road scheme commitments; and an additional annual budget allowance to undertake both future systems development works and consultancy support.
Further information as to the estimated value of the Fixed Maintenance Charges and the additional development works shall be provided within the Tender documents.
This Contract will consolidate a number of existing and previous Transport Scotland contractual commitments:
— the Traffic Scotland Incident Management System contract;
— the Traffic Scotland Information Systems, including the web sites, web based information services and web system hardware support services (currently delivered through an existing Multiple Consultancy Framework Agreement — Network Operations);
— the management, operation and development of the systems related to the National Traffic Data System (NTDS), replacing the Scottish Roads Traffic Database (SRTDb) contract (currently delivered through an existing Multiple Consultancy Framework Agreement — Network Operations);
— the former Traffic Scotland CCTV contract including the software and system hardware support services, display technology equipment and provision of electrical/electronic elements of CCTV roadside equipment;
— the former contract for the supply of industrial PCs (known as MPCs),
— the supply of internet protocol communications equipment, computer hardware and such similar equipment as required to deliver the Traffic Scotland Service and where appropriate the design, development and validation of these items (currently delivered through the Traffic Scotland Incident Management System contract);
— the provision of technical and consultancy services for the development of the Traffic Scotland Systems and Service (formerly delivered through an existing Multiple Consultancy Framework Agreement — Network Operations).
Any economic operator wishing to participate in response to this notice can download the pre-qualification document, which consists of prospectus and pre-qualification questionnaire, from the Buyer Profile address given within section I.1. Alternatively, the pre-qualification document can be obtained from Transport Scotland at the address given in I.1 of this notice.
PQQ submissions should be delivered to Transport Scotland (address identified in annex A.III) by no later than 12:00 noon GMT on 25.8.2014. The Scottish Ministers shall not evaluate any PQQ submissions received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator (including obtaining evidence of receipt by Transport Scotland on behalf of the Scottish Ministers).
Economic operators which alter their composition after making a pre-qualification submission will be the subject of re-evaluation. The Scottish Ministers reserve the right not to award any Contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Ministers deem appropriate to the content, process, timing and structure of the procurement process.
Transport Scotland on behalf of the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the procurement competition including pre-qualification and the competitive dialogue procedure (including the tendering process).
Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002 and Environmental Information Regulations 2004. Information given in II.2.1 of this notice is preliminary.
The date and time referred to in IV.3.5 of this notice is provisional.
(SC Ref:304281)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2012, as amended, may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.8.2014