Traffic Signal Bus Priority and Real Time Passenger Information

Traffic Signal Bus Priority and Real Time Passenger Information

Gloucestershire County Council (GCC) are now going out to tender for a new combined traffic signal and RTPI system that will deliver greater functionality, innovation and benefits to the Council, bus operators and most importantly to those who will be using the bus services within Gloucestershire.

United Kingdom-Gloucester: Information systems

2014/S 044-073610

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire County Council
Integrated Transport Unit, Delivery Team, Shire Hall
For the attention of: Mr Andy Burford
GL1 2TH Gloucester
UNITED KINGDOM
Telephone: +44 1452426544
E-mail: andrew.burford@gloucestershire.gov.uk

Internet address(es):

General address of the contracting authority: www.gloucestershire.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Traffic Signal Bus Priority and Real Time Passenger Information.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Gloucetershire.
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Gloucestershire is a county in South West England. The county comprises part of the Cotswold Area of Outstanding Natural Beauty, the lower reaches of the Severn valley and the entire Forest of Dean. The city of Gloucester is the administrative centre, and other principal towns include Cheltenham, Cirencester, Coleford, Stroud, and Tewkesbury.
Gloucestershire’s bus Real Time Passenger Information (RTPI) system has been in operation since 2004; providing bus passengers with real time service information between Gloucester and Cheltenham and Cheltenham and Bishop’s Cleeve. The RTPI system has been supplied and maintained by VIX. Traffic signal bus priority is now obsolete.
Gloucestershire County Council (GCC) are now going out to tender for a new combined traffic signal and RTPI system that will deliver greater functionality, innovation and benefits to the Council, bus operators and most importantly to those who will be using the bus services within Gloucestershire. Funding for the new system has been secured from the Local Sustainable Transport Fund and other sources.
The new Contract will be for 5 years with an option to extend it by 2 further periods of 12 months (i.e. 5 + 1 + 1 years, maximum Contract period 7 years). The initial 5 years is made up of 6 months for the provision and installation works and 54 months for the initial maintenance phase. During the maintenance period additional equipment may be ordered by the Employer (i.e. GCC).
This document is referred to as the Service Information and forms part of the Contract. It contains the requirements for the provision, installation and maintenance for a new RTPI and traffic signal priority system.
Key Requirements:
The key requirements for the new RTPI and traffic signal priority system include:
— Contractor hosted RTPI server(s).
— Web based access, allowing GCC and the bus operators to access the system through any device with an internet connection.
— GPRS based communications system architecture.
— Obtaining bus positional data through a SIRI feed from operator systems (see Section 4.4 for details).
— Providing punctuality and reliability reports against national targets (see Section 3.5 for full list of reports).
— To deliver both Real Time (RT) and Scheduled Time (ST) information for bus services, with RT in minutes and ST in 24 hour clock format, with the ability to display this information on different media channels and displays at bus stops.
— Delivery of RT and ST at hubs and interchanges for connecting bus services.
— An SMS service using the Traveline number and integrated RT and ST services.
— Provision of an RTPI API to third parties data providers (e.g. App and web developers).
— Delivery, as an option, of alternative powered RTPI displays in rural areas.
— Upgrade of the existing RTPI displays (see Section 5.2 for details) at bus stops from the current system used, so that they display information from the new system (where this is not possible, new displays must be provided).
— Delivery of guaranteed information for connecting bus services at hubs/ interchanges.
— Delivery of signal priority to late running buses (see Section 7 for details).
— Delivery of an expandable system for:
— Cross boundary RTPI services;
— Addition of new bus operators to the system;
— Addition of further bus stops to the RTPI network; and,
— Addition of further junctions to the signal priority network.
II.1.6)Common procurement vocabulary (CPV)

48810000, 42960000, 50316000, 72212600, 72230000, 34000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The intention is to award a five year contract to commence in May 2014 with two one year extension options.
II.2.2)Information about options

Options: yes
Description of these options: The council reserves the sole right to extend the contract for a period of 1 year upt to a total of 2 years after the initial 5 year contract.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits, guarentees, bonds, warranties and other forms of apprpriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined in the tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: Must meet pass/fail criteria. The remainder of the questionnaire with be scored. The highest five scoring organisations will be invited to participate in the next stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P400
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.4.2014 – 07:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2014 – 07:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 19.6.2014 – 07:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2072760514

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Gloucestershire County Council will incorporate a minimum 10 calendar day standstill period at the point information is communicated to tenderers.The
Public Contract Regulations 2006 (SI2006 No 5) (as amended) provide for aggrieved parties risk of harm by breach of the rules to take action in the
High Court (England, Wales & Northern Ireland). Generally, any within 30 days from the date the aggreived party knew or ought to have known about the alleged breach. Where the framework court may order the setting aside of the award decision or order Gloucestershire County Council to amend any document and may award damages. The Court may only award damages where the contract award procedures have not been followed correctly.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
Correspondance Team Cabinet Office 70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072760514

VI.5)Date of dispatch of this notice:

28.2.2014