Train Refurbishment Tender

Train Refurbishment Tender

Exterior Re-Vinyl of Merseyrail’s Fleet of Class 507 and 508/1 Trains including 59 (fifty nine) 3 (three) car Units.

UK-Liverpool: printed matter and related products

2012/S 199-328010

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Merseyrail Electrics 2002 Ltd
Rail House, Lord Nelson Street
Contact point(s): Jenny Conroy
For the attention of: Jenny Conroy
L1 1JF Liverpool
UNITED KINGDOM
Telephone: +44 1517022635
E-mail: jconroy@merseyrail.org
Fax: +44 1517022212

Internet address(es):

General address of the contracting entity: http://www.merseyrail.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Exterior Re-Vinyl of Merseyrail’s Fleet of Class 507 and 508/1 Trains including 59 (fifty nine) 3 (three) car Units.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Merseyside.
NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 350 000,00 GBP

II.1.5)Short description of the contract or purchase(s):

Merseyrail Electrics 2002 Ltd “Merseyrail” is looking to appoint a supplier to re-vinyl their fleet of class 507 and 508/1 trains, totalling 59 (fifty nine) 3 (three) car units. This will include the removal of existing vinyl, remedial repairs to the body work, surface preparation, supply and fitment of new vinyl.
Compliance with GM/RT2130 is mandatory. All materials/coatings must comply with fire performance BS6853 Cat 1b or equivalent standard. Full specification and approval requirements will be provided at tender stage.
All work is intended to be carried out at Merseyrail’s depots at Birkenhead North and/or Kirkdale, North West England which may include working out of normal hours including evenings and weekends.
The successful bidder will be expected to demonstrate staff competencies to railway standards, providing method statements.
Further details on Merseyrail Electrics 2002 Ltd are provided at section VI.3.
This Contract Notice replaces the cancelled Contract Notice 2011/S 230-373549 for the same requirements. Please note change of dates and the Contract duration from the original notice. All other requirements remain the same.

II.1.6)Common procurement vocabulary (CPV)

22000000, 79800000, 79820000, 34000000, 60210000, 79823000, 22462000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Exterior re-vinyl of class 507 and 508/1 fleet of trains, totalling 59 (fifty nine) 3 (three) car units. This will include the removal of existing vinyl, remedial repairs to the body work, surface preparation, supply and fitment of new vinyl.
Estimated value excluding VAT: 1 350 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Relevant details will be sent to the shortlisted companies. However, public liability, product liability, employer liability and professional liability indemnity insurance must be in place and responses to this notice should indicate the extent of these insurances. Copies of these insurance certificates should be provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided to the shortlisted companies.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders who satisfy any of the criteria for rejection set out in Regulation 23 (1), Public Contracts Regulations 2006 shall be treated as ineligible. Bidders may be requested to provide such evidence as is reasonably necessary to allow Merseyrail Electrics 2002 Ltd to establish that the aforementioned criteria do not apply to them.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Experience and formal competency in delivering the goods / installation services as detailed (include examples). Demonstrate a track record of delivering relevant provision of goods / installation services within rail / light rail or similar transportation industry (bus, coach, air).
The PQQ must be completed and returned in accordance with the instructions by the deadline listed in section IV.3.4 of this Contract Notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Hold relevant qualifications and meet all industry legislation / regulations with references to the products / installation services detailed.
The PQQ must be completed and returned in accordance with the instructions by the deadline listed in section IV.3.4 of this contract Notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Must have the ability and resources to provide external vinyl products for Merseyrail’s fleet of class 507 and 508/1 trains including the removal of existing vinyl, remedial repairs to the body work, surface preparation, supply and fitment of new vinyl as detailed.
The PQQ must be completed and returned in accordance with the instructions by the deadline listed in section IV.3.4 of this contract Notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

Exterior Re-Vinyl of Trains
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 9.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Merseyrail Electrics 2002 Ltd (“Merseyrail”) is an urban network of vital importance to the transport infrastructure of Liverpool and Merseyside. In view of the ongoing regeneration of the city, rail will play a major role in the economic life of the region and be a vital part in the urban transport network which, thanks to the efforts of Merseytravel, is already “multi-modal” with combined tickets valid on trains, buses and ferries.
At a glance:
— 75 route miles, outer termini at Southport, Ormskirk, Kirkby, Hunts Cross on the Northern Line, and New Brighton, West Kirby, Chester and Ellesmere Port on the Wirral Line.
— Core city centre underground network, including 6.5 miles in tunnels and 5 underground stations.
— Underground section includes the original Mersey railway tunnel opened in 1886.
— Approximately 100 000 passenger journeys per weekday or 36 million passenger journeys per annum (2007).
— Nearly 50 % of passengers are daily users.
— 67 stations of which 66 are managed by Merseyrail.
— One of the most intensively used networks in the UK with over 800 train services daily (Monday to Friday).
— Clockface, regular interval timetable (15 minute frequencies, increasing to 5 minute on city centre sections.
— Approximately 1200 staff.
— A fleet of 59 fully refurbished electric multiple units.
Merseyrail is a unique concession in the UK as the role of the SRA (now replaced by the Department for Transport) has been delegated by Parliament to the Merseyside Passenger Transport Executive (Merseytravel) and the concession agreement is between the operator and Merseytravel. This gives much better local control by local people of local services. Another unique feature is the length of the concession which is 25 years from 20.7.2003 with review dates along the way.
The concession is operated by Merseyrail Electrics 2002 Ltd, a 50/50 Joint Venture company between Serco and Abellio. The new operator (branded Merseyrail) operates the Wirral Line and the Northern Line.
Merseyrail are looking to appoint a supplier to re-vinyl the exterior of their fleet of class 507 and 508/1 trains, totalling 59 (fifty nine) 3 (three) car units. This is to include the removal of existing vinyl, remedial repairs to the body work, surface preparation, supply and fitment of new vinyl.
Please see section II.1.5 for additional description of the requirements.
Employees from the successful bidder who will be undertaking the installation works may be required to pass a full PTS medical.
Bidders are requested to express an interest in this procurement by emailing Merseyrail atjcarratt@merseyrail.org. Interested parties will be issued with the Pre-Qualification Documentation which theyare requested to complete by the deadline of no later than 12:00 noon 12.11.2012 and all supportingdocumentation per section III.2 Conditions for Participation.

This Contract Notice replaces the cancelled Contract Notice 2011/S 230-373549 for the same requirements. Please note change of dates and the Contract duration from the original notice. All other requirements remain the same.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See section VI.4.2

Body responsible for mediation procedures

See section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Merseyrail Electrics 2002 Ltd will incorporate a standstill period, following award of the framework. The period shall commence on the day following award notification, and shall be in accordance with The Utilities Contracts Regulations 2006, and all subsequent amendments and directives. At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful tenders to seek further debriefing from Merseyrail Electrics 2002 Ltd before the contract is entered into.
The Utilities Contracts Regulations 2006 as amended provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 30 days of the date when the aggrieved party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See Section VI.4.2

VI.5)Date of dispatch of this notice:11.10.2012