Training Venue Hire Contract
Essex County Council (The Authority) is putting in place a Contract for the provision of training venues to host its National Driver Offender Retraining Scheme (NDORS) Courses which are delivered on behalf of Essex Police.
United Kingdom-Chelmsford: Hotel meeting and conference services
2015/S 115-208721
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Cara Gale
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 8457430430
E-mail: email2workspace-prod+ECC+WS508924705+p4i7@ansmtp.ariba.com
Internet address(es):
General address of the contracting authority: http://www.essex.gov.uk
Address of the buyer profile: http://ecc.supplier.ariba.com
Electronic access to information: http://ecc.supplier.ariba.com
Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Essex.
NUTS code UKH33
II.1.5)Short description of the contract or purchase(s)
The Authority is seeking a training venue in three areas of Essex for the delivery of NDORS training courses. As such the requirement is split into 3 areas (LOTs): (1) Brentwood/Thurrock; (2) Basildon; and (3) Colchester. Venues must be easy to find and located within a 2 mile drive from major routes (e.g. A12, A13, A127, M25, M11, A120, A130 etc.).
The proposed contract is for a period of 3.5 years with an option to extend for up to a further 12 months.
Suppliers Instructions — How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS508924705+p4i7@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.
2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)
Once you have been invited to the project all communication will need to be via the project message board.
II.1.6)Common procurement vocabulary (CPV)
55120000, 55130000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Authority is seeking a training venue in three areas of Essex for the delivery of NDORS training courses. As such the requirement is split into three areas (LOTs): (1) Brentwood/Thurrock; (2) Basildon; and (3) Colchester.
The proposed contract is for a period of 3.5 years with an option to extend for up to a further 12 months.
Suppliers Instructions — How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS508924705+p4i7@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.
2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)
Once you have been invited to the project all communication will need to be via the project message board.
Estimated value excluding VAT:
Range: between 960 000 and 1 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1Lot title: LOT 1 — Brentwood/Thurrock Area
1)Short description
For this LOT a venue is required within the borough of Brentwood or district of Thurrock. Venues must be easy to find and located within a 2 mile drive from major routes (e.g. A12, A13, A127, M25, M11, A120, A130 etc.).
2)Common procurement vocabulary (CPV)
55120000, 55130000
3)Quantity or scope
Range: between 288 000 and 360 000 GBP
Lot No: 2Lot title: LOT 2 — Basildon
1)Short description
For this LOT a venue is required within the district of Basildon. Venues must be easy to find and located within a 2 mile drive from major routes (e.g. A12, A13, A127, M25, M11, A120, A130 etc.).
2)Common procurement vocabulary (CPV)
55120000, 55130000
3)Quantity or scope
Range: between 328 000 and 410 000 GBP
Lot No: 3Lot title: LOT 3 — Colchester
1)Short description
For this LOT a venue is required within the borough of Colchester. Venues must be easy to find and located within a 2 mile drive from major routes (e.g. A12, A13, A127, M25, M11, A120, A130 etc.).
2)Common procurement vocabulary (CPV)
55120000, 55130000
3)Quantity or scope
Range: between 344 000 and 430 000 GBP
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.4)Other particular conditions
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity.
Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Suppliers Instructions — How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS508924705+p4i7@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.
2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (Please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)
Once you have been invited to the project all communication will need to be via the project message board.
VI.5)Date of dispatch of this notice: