Training Videos Contract

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

ASD Filming

2.2

Description of the goods or services required

Requirements:-

a. The creation of 6 training videos as follows as a minimum:

Videos A – 30 minute duration one English, one with Welsh subtitles

Videos B – 20 minute duration, one English one Welsh

Videos C – 20 minute duration, one English, one Welsh

With the potential option of an additional 4 (2 English, 2 Welsh) films, depending on additional funding from Welsh Government.

b. Final products will be delivered in a high quality format for use in conferences, and also format suitable for sharing online.

c. Products will be of a high quality, and incorporate ASDinfoWales branding within video as agreed with contract manager.

d. Films B and C will incorporate a bilingual presenter, ‘story like’ filming and graphical content similar to existing ‘learning with autism’ video which can be found here www.asdinfowales.co.uk/primary-school

e. Film A will be filmed as a factual interview with film clips and Welsh subtitles This video will form part of a research project and will be developed in conjunction with Wales Autism Research Centre.

f. Tender will be inclusive of all costs including actors, presenters, location and production.

g. Videos B and C will be completely bilingual, with all English version content replicated in Welsh for Welsh version of video (no subtitles).

h. Videos will incorporate ASDinfoWales resources as specified by contract manager.

i. Tender will include representation at 3 development meetings with researchers.

j. Content of videos will be provided in English text. Translation costs and script writing costs should be included and outlined within the tender.

k. Contractor will provide weekly updates to contract manager during periods of development.

l. Must provide Project Management and creative direction.

The key deliverables will be

a. Creative advice and guidance following development meetings. The content of the videos will be agreed following this.

b. Project management during duration of work.

c. High quality format versions of :

Videos A – 30 minute duration one English, one with Welsh subtitles

Videos B- 20 minute duration, one English one Welsh

Videos C – 20 minute duration, one English, one Welsh

d. Format suitable for sharing online versions of :

Videos A – 30 minute duration one English, one with Welsh subtitles

Videos B- 20 minute duration, one English one Welsh

Videos C – 20 minute duration, one English, one Welsh

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=46752.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

The contract will be for a value up to £70,000 (excluding VAT) and including all expenses. NB this is the total for videos, A – C with potential of £40K additional funding for 2 bilingual films dependant on WG funding.

The contract is managed by the Autism development team on behalf of the Welsh Local Government Association (WLGA).

The contract for this work will be with the ASD Development Team, and the contract manager will be Johanna Manikiza.

All work must be completed by 31st March 2017, with videos A, B & C delivered by 31st January 2017.

3 Conditions for Participation

3.1

Minimum standards and qualification required

a. A track-record of similar work, and in particular high quality training videos delivered within agreed timescales.

b. Awareness and understanding of the Welsh language, and ability to develop Welsh language videos

c. An understanding of ASD and the implications of this in relation to producing these resources.

d. The ability to develop an appropriate resource in response to engagement and consultation with appropriate stakeholders.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
24-06-2016  Time  17:00

Estimated award date
21-07-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

ENWelsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

If you require any further information or clarification contact Johanna Manikiza, National ASD Development Lead Johanna.Manikiza@WLGA.gov.uk.

(WA Ref:46752)

5.2

Additional Documentation

5.3

Publication date of this notice

06-06-2016