Transactional and Marketing Print Tender Northern Ireland

Transactional and Marketing Print Tender Northern Ireland

Transactional Print, Marketing Print, Fulfilment and Postal Services.

United Kingdom-Belfast: Brochures

2014/S 184-325325

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Power NI Limited
Greenwood House, 64 Newforge Lane
For the attention of: Derek Hodd
BT9 5NF Belfast
UNITED KINGDOM
Telephone: +44 7957577811
E-mail: d.hodd@erauk.net

Internet address(es):

General address of the contracting entity: http://powerni.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Electricity

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Transactional Print, Marketing Print, Fulfilment and Postal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Power NI and Energia form part of the Viridian Group. Power NI is the biggest electricity retailer in Northern Ireland, supplying over 550 000 domestic customers and over 35 000 farms and businesses. Energia provides gas and electricity to over 50 000 domestic customers in the Republic of Ireland and is forecast to increase to over 140 000 by March 2016. We strive to provide our customers with great value for money and the highest standards of customer service.
Key to our success is the clear and transparent way we communicate with our customers across all media formats and platforms. This includes the production and distribution of printed customer letters, information/promotional literature and billing information.
Power NI requires the supply of transactional print, marketing printing, fulfilment and postal services.

II.1.6)Common procurement vocabulary (CPV)

22150000, 22160000, 22140000, 22822000, 22822200, 79811000, 79822400, 79823000, 79824000, 64112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Transactional printing, fulfilment and postal services — GBP 3 630 000.
Lot 2 — Production of printed marketing communication material — GBP 180 000.
Estimated value excluding VAT: 3 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Transactional printing, fulfilment and postal services

1)Short description:

From data provided by Power NI, the Contractor will provide a variable data printing service onto pre-printed and base material, collate with supporting information/promotional material and insert into envelopes for collection by the postal services provider. This will include bills, letters and related communication for all Power NI domestic and commercial customers in Northern Ireland and for Energia domestic customers in the Republic of Ireland.
The Contractor will arrange for the daily collection of finished mailing items from the printing and fulfilment facility and facilitate final doorstep distribution via appropriate postal services in Northern Ireland and the Republic of Ireland.
Between July 2013 and June 2014, 1 204 244 customer letters and 1 577 077 bills were produced and mailed.
Postage Services is estimated as approx. GBP 900 000 of the overall annual spend indicated within Lot 1. It should be noted that the Postal Services for this requirement are currently provided within a non-exclusive universal Postal Services agreement with the Viridian Group. Subject to a Most Economically Advantageous Tender criteria review, Power NI reserves the right not to award this part of the requirement.

2)Common procurement vocabulary (CPV)

79811000, 79822400, 79823000, 79824000, 64112000

3)Quantity or scope:

As description above.
Estimated value excluding VAT: 3 630 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

Lot No: 2Lot title: Production of printed marketing communication material

1)Short description:

From finished artwork files supplied, the Contractor will print and supply communication material to the fulfilment facility in a timely manner for inclusion within bill and letter printing production. Requirements include leaflets, flyers, booklets, brochures and supporting customer facing communication material.
Volume requirements vary from between 25 000 and 600 000 per item per annum.

2)Common procurement vocabulary (CPV)

22140000, 22150000, 22160000

3)Quantity or scope:

As short description above.
Estimated value excluding VAT: 180 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any bidder must meet all of the following requirements to be eligible to participate in the final tender process. Organisations who meet the following minimum requirements will be considered for shortlisting.
Lot 1 — Transactional Printing and Fulfilment Services.
— In-house continuous / reel fed or advanced cut sheet data printing system with minimum capacity of 1 000 (or more) A4 pages per minute. Sufficient back up should be available to avoid any possibility of delay.
— An inbuilt document inspection system to maintain automated document integrity.
— A minimum print resolution of 300 x 300 dpi for variable data printing.
— An alternate site, from a disaster recovery perspective, having similar infrastructure.
— Automated folding and insertion machines: minimum 5 insert capability required.
— Bidder must have a minimum three years’ experience with full knowledge and exposure to transactional printing requirements. The bidder should hold an existing contract with a similar utility/financial organisation (Gas, Water, Electricity, Financial statements, Council Tax etc.).
— Accredited to ISO 27001 for information security.
— An in house IT and software support team.
— For those bidders considering providing Postal Services — Bidder must be able to confirm either the licence granted under the Postal Services Act 2000 (or equivalent) or those of their chosen postal partner(s).
Lot 2.
— A minimum litho print resolution of 150 lpi for printing marketing communication material.
— Must meet the minimum criteria as stated under Both Lots below
— Must be able to clearly demonstrate holding similar contractual agreements for marketing print services in excess of GBP 50 000 per annum.
Both Lots (Lots 1 and 2).
— Accredited to ISO 14001 and 9001 environmental and quality management systems.
— Minimum insurance requirements.
Public Liability — GBP 5 000 000 per occurrence and in annual aggregate
Employers Liability — GBP 10 000 000 per occurrence
Professional Indemnity — GBP 5 000 000 per contract year.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any bidder must meet all of the following requirements to be eligible to participate in the final tender process. Organisations who meet the following minimum requirements will be considered for shortlisting.
Lot 1 — Transactional Printing and Fulfilment Services.
— In-house continuous / reel fed or advanced cut sheet data printing system with minimum capacity of 1 000 (or more) A4 pages per minute. Sufficient back up should be available to avoid any possibility of delay.
— An inbuilt document inspection system to maintain automated document integrity.
— A minimum print resolution of 300 x 300 dpi for variable data printing.
— An alternate site, from a disaster recovery perspective, having similar infrastructure.
— Automated folding and insertion machines: minimum 5 insert capability required.
— Bidder must have a minimum three years’ experience with full knowledge and exposure to transactional printing requirements. The bidder should hold an existing contract with a similar utility/financial organisation (Gas, Water, Electricity, Financial statements, Council Tax etc.).
— Accredited to ISO 27001 for information security.
— An in house IT and software support team.
— For those bidders considering providing Postal Services — Bidder must be able to confirm either the licence granted under the Postal Services Act 2000 (or equivalent) or those of their chosen postal partner(s).
Lot 2.
— A minimum litho print resolution of 150 lpi for printing marketing communication material.
— Must meet the minimum criteria as stated under Both Lots below.
— Must be able to clearly demonstrate holding similar contractual agreements for marketing print services in excess of GBP 50 000 per annum
Both Lots (Lots 1 and 2).
— Accredited to ISO 14001 and 9001 environmental and quality management systems.
— Minimum insurance requirements.
Public Liability — GBP 5 000 000 per occurrence and in annual aggregate.
Employers Liability — GBP 10 000 000 per occurrence.
Professional Indemnity — GBP 5 000 000 per contract year.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Relevant Experience. Weighting 25

3. Technical and Quality. Weighting 25

4. Economic and Financial Standing. Weighting 10

5. Purchasing Terms. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 24.10.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2014 – 17:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derek Hodd
Greenwood House 64 Newforge Lane
BT9 5NF Belfast
UNITED KINGDOM
E-mail: d.hodd@erauk.net
Telephone: +44 7957577811

Body responsible for mediation procedures

Derek Hodd
Greenwood House 64 Newforge Lane
BT9 5NF Belfast
UNITED KINGDOM
E-mail: d.hodd@erauk.net
Telephone: +44 7957577811

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Derek Hodd
Greenwood House 64 Newforge Lane
BT9 5NF Belfast
UNITED KINGDOM
E-mail: d.hodd@erauk.net
Telephone: +44 7957577811

VI.5)Date of dispatch of this notice:

23.9.2014