Translation Services for VisitScotland

Translation Services for VisitScotland

VisitScotland requires a translation agency to provide professional translation services for a variety of communications channels utilised in promoting leisure tourism to Scotland.

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


VisitScotland

Procurement, Ocean Point One, 94 Ocean Drive,

Edinburgh

EH6 6JH

UK

Rory Hewitt

+44 1314722222

+44 1415664074
http://www.visitscotland.org

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Translation Services

2.2

Description of the goods or services required

VisitScotland requires a translation agency to provide professional translation services for a variety of communications channels utilised in promoting leisure tourism to Scotland. These range from PR requirements such as press releases, consumer or travel trade website content, e-newsletters, copy for adverts whether online/TV/radio/press, copy for social media channels such as Facebook pages, and printed brochures.

The translation requirements are for European languages only. Majority of which will focus on the following languages but we may require other EU languages on an ad hoc basis: French, Italian, Spanish, Dutch, German and Swedish.

Please refere to the attached ITT, Schedules and Appendices for further details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=263711.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=263711.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

261000 Interpretation and Translation

0100 All Scotland
0120 … Highlands and Islands
0130 … Aberdeen & North-East
0140 … Tayside, Central & Fife
0150 … Glasgow & Strathclyde
0160 … Edinburgh & Lothians
0170 … Scotland South
0180 … Outside Scotland

2.4

Total quantity or scope of tender

The initial period of the contract will be 12 months from the date of award. This period may be extended by two further periods of up to 12 months each at the discretion of VisitScotland.

The budget for the initial 12 months of the contract shall not exceed £60,000. Budget for the following 24 months shall not exceed £50,000 per annum. The maximum value of this contract shall not exceed £160,000.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please refer to the attached ITT, schedules and appendices for further details.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

VS/EH/13-013

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
13-05-2013  Time  17:00

c) Estimated award date  10-06-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=263711

5 Other Information

5.1

Additional Information

(SC Ref:263711)

5.2

Additional Documentation

VS_EH_13-013 ITT for Translation Services
Schedule 1 – Statement of Requirement
Schedule 2 – Conditions of Contract for the Purchase of Services
Schedule 3 – Questionnaire VS_EH_13-013
Appendix 1 VS Market Prioritisation
Appendix 2 VisitScotland URLs Europe
Appendix 3 – Supporting Information table
Appendix 4 – Case study

5.3

Publication date of this notice

26-04-2013