Transport and Highway Engineering Consultancy Services 2014

The Department wishes to develop a mutually beneficial Professional Service Contract with an external Consultant to assist in the delivery of Departmental/ Roads Service programmes by providing as required, Transport and Highway Engineering Consultancy Services.

UK-Downpatrick: Highways consultancy services

2013/S 121-207714

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development
Roads Service Procurement Branch, Rathkeltair House, Market Street
For the attention of: Lawrence Craig
BT30 6AJ Downpatrick
UNITED KINGDOM
E-mail: roads.contracts@drdni.gov.uk

Internet address(es):

General address of the contracting authority: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Transport and Highway Engineering Consultancy (Partner) Services 2014.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Highways consultancy services. Transport systems consultancy services. The Department wishes to develop a mutually beneficial Professional Service Contract with an external Consultant to assist in the delivery of Departmental/ Roads Service programmes by providing as required, Transport and Highway Engineering Consultancy Services.
While the services required will primarily be for Roads Service, the Consultant may also be required to assist other Divisions within the Department or other Departments, with Transport and Highway Engineering services.
The contract will replace the current contract – Consultancy Services (Partner) for Assistance in the Delivery of the Roads Service Programme 2009, which expires on the 25 April 2014.
The Department is committed to partnering and will seek to encourage such an approach and relationship with the successful Consultant. It is anticipated that the successful Consultant will maintain an extra contractual relationship which delivers continual improvement; achieves a non adversarial approach and provides an innovative approach to problem solving.

II.1.6)Common procurement vocabulary (CPV)

71311210, 71311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract term shall initially be 3 years and may be extended in annual increments up to a maximum contract period of 5 years at the sole discretion of the Employer.
In the event the Employer is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly payments and price variation clause will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3.
Minimum level(s) of standards possibly required: Refer to III.2.3.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the conditions for participation are included in the Memorandum of Information and Questionnaire. Refer to VI.3 Additional Information for details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Full details are included in the Memorandum of Information – Any Applicant scored within 2% of the 8th place will be considered to be a tie and will be considered for inclusion on the Restricted List.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T-1019- 00

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.8.2013 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2013 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.All documents will only be available online through the eSourcing NI portal. 1. If you are not already registered on eSourcing NI you must register your company on the eSourcing NI portal which can be found at www.e-sourcingni.bravosolution.co.uk – Follow the link to the eSourcing Portal – Click on the “Register” link and follow the instructions on the screen. 2. Express an interest in the tender.

Responding to Tenders – Login to the portal with the username/password. You will now have access to the documents, you need to express an interest, complete a PQQ and/or submit a tender for the opportunities listed. – If you require assistance or help to navigate the site please consult the online help, or contact the eSourcing help desk. The contact details can be found on the eSourcing NI opening web page at www.e-sourcingni.bravosolution.co.uk. The documents may be downloaded up to the date and time for the submission. The PQQ/tender must be completed by all applicants and returned using the online eSourcing NI portal to arrive not later than the time and date as stated in IV.3.4.

The successful consultant’s performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Regional Development for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=63724132

GO Reference: GO-2013620-PRO-4892237.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.6.2013