Transport for London Media Planning and Buying

Media Planning and Buying, Strategic Thinking, Creative Development and Production Services.

United Kingdom-London: Advertising and marketing services

2015/S 232-422185

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42-50 Victoria St.
For the attention of: Mark Turner
SW1H 0TL London
UNITED KINGDOM
Telephone: +44 2070279947
E-mail: markturner2.cpt@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: transport services

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

GLA
City Hall The Queens Walk
SE1 2AA London
UNITED KINGDOM

London Fire and Emergency Planning Authority
169 Union Street
SE1 0LL London
UNITED KINGDOM

Metropolitan Police Service
10 Broadway
SW1H 0BG London
UNITED KINGDOM

London Legacy Development Corporation
1 Stratford Place Montfichet Road
E20 1EJ London
UNITED KINGDOM

Old Oak Commpn and Park Royal Development Corporation
City Hall 1 Queens Walk
SE 1AA London
UNITED KINGDOM

MOPAC
City Hall 1 Queens Walk
SE1 2AA London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL 91209 CPT Media Planning and Buying, Strategic Thinking, Creative Development and Production Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Lot 3 of 3 Creative Services for use by the Functional Bodies and Tfl.

II.1.6)Common procurement vocabulary (CPV)

79340000, 79341000, 79342000, 79341400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: 36 months with possible extension of 12 months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Not Applicable

1)Short description

Already advertised details TFL 21/07/2015 ID 2015-000061.

2)Common procurement vocabulary (CPV)

79340000, 79341000, 79342000, 79341400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Not Applicable

1)Short description

Already advertised at TfL 21/07/2015 ID 2015-000061.

2)Common procurement vocabulary (CPV)

79340000, 79341000, 79342000, 79341400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Creative Development and Production

1)Short description

Creative Development and Production Services.
This is the only Lot being advertised by this OJEU notrice.

2)Common procurement vocabulary (CPV)

79340000, 79341000, 79342000, 79341400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contraction entities’ requirements will be sent out with the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but in the event of suppliers submitting an acceptable offer, it will be necessary to provide an undertaking that each company will be jointly and severally be responsible for due performance of the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met.
Suppliers must express an interest by completing the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers must express an interest by completing the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please complete and return the Pre-qualification questionnaire. All interested suppliers will need to register on the following sitehttps://eprocurement.tfl.gov.uk/epps/home.do if you have not already done so, in order to get access to the PQQ notice.

If you experience any problems registering on the system, please contact the help-desk below.

E-Mail tfl-epoc-helpdesk@eurodyn.com

Telephone +44 80007400503.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 12

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 134-247733 of 15.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The procurement will be open to other GLA bodies formed during the duration of any Contract awarded through this notice.
The clients for the framework services will come from across TfL, and the functional bodies. The functional bodies are: Greater London Authority (GLA).
London Fire and Emergency Planning Authority (LFEPA).
Metropolitan Police Service (MPS).
London Legacy Development Corporation (LLDC).
Old Oak Common and Park Royal Development Corporation (OPDC).
MOPAC (MOPAC).
Any new service provider will need to fully understand the context and specialist categories, especially when dealing with multiple stakeholders across the Functional Bodies.
The framework is divided into three lots. Lots 1 and 2 were advertised on the 21.7.2015 under OJEU ID 2015-00061.
This notice is for Lot 3 only which is for Creative Services and Production Services.
Please complete and return the Pre-Qualification Questionnaire. All interested suppliers will need to register on the following site.https//eprocurement.tfl.gov.uk/epps/home.do if you have not already done so in order to get access to the PQQ notice.

If you experience any problems registering on the system please contact the help-desk at: E-Mail: tfl-epoc-helpdesk@eurodyn.com Telephone: +44 8000740503.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.11.2015