Transport and Infrastructure Tender Portsmouth

Transport and Infrastructure Tender Portsmouth

Professional Support Partnership Framework – Transport and Environment, Planning and Major Projects.

United Kingdom-Portsmouth: Architectural, construction, engineering and inspection services

2014/S 069-119033

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Civic Offices, Guildhall Square
Contact point(s): Transport & Environment
PO1 2NE Portsmouth
UNITED KINGDOM
Telephone: +44 2392688619
E-mail: emma.cole@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Address of the buyer profile: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square, Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: Procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square, Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square, Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Professional Support Partnership Framework – Transport and Environment, Planning and Major Projects.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The agreement is not being made available to other Contracting Authorities. However where the Council – hereinafter referred to as the ‘Employer’ – is undertaking work on behalf of another body the agreement may be utilised on the condition that the Employer is responsible for delivery of the workstream in question and that payment is made directly to the Employer who will then cascade payment to the Consultant Partner – hereinafter referred to as the Employer.
NUTS code UKJ3,UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds four years: — Long term relationship required in order to develop, implement and monitor strategies on a long term basis.
— Requirement to provide services for large scale strategic projects which by their nature will require longer term appointments.
— The Employer is the only Contracting Authority who may access the agreement.
— Flexible approach required for letting of a wide range of services in terms of work type, value and complexity on an effective & proportionate basis and allowing for continuous improvement over the course of agreement.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Employer – Portsmouth City Council – is seeking to procure a Strategic Partner Framework Agreement to cover the provision of professional support covering, but not limited to, the following Service Areas:
— Transport;
— Infrastructure;
— Planning;
— Environment;
— Recreation;
— General Business functions.
Portsmouth is a proud city of heritage, innovation and enterprise and through regeneration aims to increase its prosperity, vibrancy and vitality for residents, visitors and businesses. It is the Employer’s aim to work with a single partner that can really understand and adopt the Employer’s values and form a relationship that can grow and develop over a long term to help shape this Great Waterfront City.
Regeneration is one of the Employer’s main priorities and, through the Regeneration Strategy and the Shaping the Future of Portsmouth group, major steps are being taken forward in ensuring that the city is well positioned for the future and future generations. The City is in line for a billion pounds worth of investment – bringing 16,000 new jobs, 5,000 new homes and a gigantic boost to its economy. The successful Supplier will play a key role in assisting the Employer in delivering what is an ambitious and innovative programme of regeneration.
The agreement will be used to secure a wide range of services across a number of disciplines. Individual tasks commissioned via the agreement will range from single discipline ad-hoc operational support through to multi-disciplinary support provision to major long term regeneration projects. Due to the broad range of services covered the Employer will consider bids which utilise sub-contracting or involve the formulation of consortium or joint venture arrangements.
Whilst the Employer has definite demand for professional support in relation to the Service Areas bullet pointed above the Employer may also use the agreement for other related services such as, for example, Building Design.
The Employer requires that successful the Supplier has the ability to work flexibly on behalf of the Employer on projects outside of its jurisdictional boundaries where the Employer has taken on responsibility for workstreams that form part of wider cross boundary regional projects.
The Employer is targeting to have awarded the agreement by 7th July 2014. The agreement will be let for an initial period of six years with the option to extend to a maximum total term of ten years in increments to be agreed.
The Employer is unable to commit to definite spend figures but estimates that spend via the agreement may be in the region of £10,000,000 to £20,000,000 over the entire maximum ten year agreement duration. Spend may even be higher than £20,000,000 but is contingent upon access to internal & external funding and take up of the agreement by other Employer Service Areas.
Following appointment the successful Supplier will need to quickly integrate with City Deal – a major long term regeneration project being undertaken by the Employer. In November 2013, Portsmouth and Southampton signed a joint ‘City Deal’ with central government. The initiative is intended to remove barriers to, and accelerate and increase, investment into the two cities to achieve economic growth, create jobs and new housing.
Underpinning the City Deal agreement is the proposal to maximise the impact of marine and maritime assets by unlocking critical employment and housing sites. In Portsmouth, these key sites are Tipner and Horsea Island. On 25th March 2014 the Department for Communities & Local Government confirmed the award of £48.75M to support the Tipner – Horsea Island scheme.
Upon appointment work will need to commence to prepare and submit planning applications for the preparation of the Tipner West (and the Firing Range) and Horsea Island sites. This will include remediation and infrastructure strategies and a masterplan that maximises the development potential of the sites. The required planning applications must be submitted no later than the end of 2016.
The deadline for submission of requests for clarification is 16th May 2014 23:59 and the deadline for submission of tenders is 30th May 2014 14:00. A Bidders Day will be held on the afternoon of 23rd April 2014 at the Employer’s offices where key officers will provide an overview of the Council’s objectives driving the procurement strategy, Council structure and support requirements, regeneration programme & City Deal project, tender documentation and bid submission requirements and operation of the Council’s InTend e-sourcing system.
II.1.6)Common procurement vocabulary (CPV)

71000000, 73000000, 79000000, 90700000, 92600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Services required are split in two levels: Core and Non-Core Services.
Core services:
Core Services are those for which the Employer;
— Can say with some certainty will be called into commission.
— Is able to reasonably predict the required volume and has a fairly consistent and repeatable demand for over the duration of the Contract.
Non-core services:
Non-core Services are those for which the Employer either;
— Has a demand, but on a much more occasional, ad-hoc basis.
— Does not currently have a demand but may wish to utilise the agreement in future.
— Currently has the demand provided for using alternative channels but may require the use of this agreement in future.
Service headings are set out below. Further information on which services fall into Core / Non-Core classifications can be found within the tender documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home. Whilst the services below have been split under general headings the list should not be treated as exhaustive. Furthermore a large range of individual work packages let via the framework will encompass a wide range of services and require a holistic multi-disciplinary from the Supplier particular in relation to support to complex long term regeneration projects.

As stated within Section II.1.5) Short description of the contract or purchase(s) and as reflected within the broad Common Procurement Vocabulary (CPV) Codes selected within this Contract Notice, the Employer may also use the agreement for other related professional support services not specified below but are still covered by the CPV codes selected.
Planning services:
— City Deal;
— General Planning Services.
Transport:
— Transport Strategy;
— Transport Policy;
— Transport Planning;
— Road Safety and Active Travel Projects;
— Traffic and Network Management;
— Transport Modelling;
— Support with Department for Transport;
— Funding Identification;
— Sustainable Transport;
— Local Transport Plan, Local Sustainable Transport Fund and Local Enterprise Partnership Support;
— Development Control Assistance;
— Funding Stream Identification, Business Case Development and Bid Co-ordination and Administration.
Infrastructure:
— Parking Operations;
— Parking Enforcement;
— Highways Design;
— Highways Structures;
— Highways Private Finance Initiative;
— Coastal Engineering;
— Marine Structures;
— Drainage.
Environment:
— Waste Management (Strategy);
— Waste Management (Operations);
— Sustainability;
— Carbon Management;
— Water Management.
Recreation:
— Sports and Leisure Development;
— Parks and Recreation.
Business functions:
— Strategy Development;
— Stakeholder Management;
— General Management;
— Project Management;
— Tender Reviews;
— Bid Writing;
— Asset Management;
— Quality and Environmental Management;
— Health and Safety including Construction Design Management;
— Business Support / Training;
— Best Value Review Assistance;
— Best Practice Support;
— Marketing.

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a 6 year period extendable up to a maximum term of ten years in increments to be agreed
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required: As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required:
As defined within the ‘Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TSM/etr498/PSPF/14/T
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 235-408061 of 4.12.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2019.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.4.2014