Transport Scotland Performance Audit Group Contract 2021

Transport Scotland Performance Audit Group Contract 2021

A service to provide an audit and monitoring service in relation to the technical, financial, and commercial management of the maintenance and improvement of the Scottish Trunk Road Network.

United Kingdom-Glasgow: Civil engineering consultancy services

2020/S 234-579015

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Transport Scotland
Postal address: Buchanan House, 58 Port Dundas Road
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G4 0HF
Country: United Kingdom
E-mail: steven.little@transport.gov.scot
Internet address(es):
Main address: http://www.transport.gov.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: Transport

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Performance Audit Group Contract 2021

 

II.1.2)Main CPV code

71311000 Civil engineering consultancy services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

A service to provide an audit and monitoring service in relation to the technical, financial, and commercial management of the maintenance and improvement of the Scottish Trunk Road Network. The service provider will be expected to audit, monitor, review and provide advice on the following Transport Scotland contracts to ensure that contractual duties are being satisfied:

1) All operating company contracts covering Scottish Trunk Road Network (South West Unit, North West Unit, South East Unit, North East Unit);

2) M6, M80 and M8/M73/M74 DBFO contracts;

3) Traffic Scotland operations and infrastructure services contract;

4) Traffic Scotland systems contract. Other supplier contracts may be added to this list during the contract period.

 

II.1.5)Estimated total value

Value excluding VAT: 40 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

79212000 Auditing services
79212100 Financial auditing services
71311100 Civil engineering support services
71312000 Structural engineering consultancy services
71300000 Engineering services

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Service will cover the full extent of the Scottish Trunk Road Network.

 

II.2.4)Description of the procurement:

 

This procurement competition is for the provision of technical and financial auditing and monitoring services, and the provision of technical and business advice relating to the management and maintenance of the Scottish trunk road network. Interested parties should note that a preliminary information document has been uploaded to ‘Additional Documents’. This document provides additional information regarding the service to be delivered and the procurement process. The information contained in the document is preliminary and will be supplemented with further information at tender stage.

The initial contract term is 6 years with options to extend by up to a further 4 years. The estimated value of the contract over 10 years including such extensions is GBP 40 000 000.

To be considered for this contract economic operators are required to complete the European Single Procurement Document (ESPD) in accordance with this contract notice. Economic operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the ESPD. The ESPD can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk)

No warranty or representation of any kind is given as to the accuracy or completeness of such information. The Scottish Ministers, Transport Scotland and their advisers shall not be liable for any errors or omissions or lack of specificity in such information. Any reliance on or use of any information contained within the document is entirely at the risk of the economic operator.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: The tenderers approach to execution of the works detailed in the contract. Further details will be included in the tender documents / Weighting: 50
Cost criterion – Name: Final tenders will be assessed against evaluation criteria to determine the most economically advantageous submission. Further information willbe included in the tender documents / Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

It is intended that the Contract will be in place for an initial period of 6 years with options to extend up to a maximum of a further 4 years. Extensions will not be restricted to whole years.

 

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

 

It is intended that 5 economic operators will be invited to tender stage. These economic operators shall be those who have:

(i) submitted a compliant submission, comprising the completed ESPD;

(ii) satisfied the relevant selection criteria under the exclusion grounds;

(iii) technical or professional ability — provided evidence demonstrating an acceptable level of technical or professional ability;

(iv) in place quality, environmental and health and safety management systems;

(v) satisfied minimum standards of economic and financial standing;

(vi) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (d), (e), (f), (g) and (h) (refer to Section III.1.3).

However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv) or (v) above, then that economic operator shall be excluded from the ranking of scores described in (vi) as above.

Economic operators shall be required to self-certify their adherence to the above selection criteria via the ESPD.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

Transport Scotland (TS) will manage the procurement process on behalf of the Scottish Ministers (SMs). In the event of the contract award, the contract will be entered into between the SMs and the successful tenderer.

Each economic operator shall be invited to submit a tender on the same contract terms.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

List and brief description of conditions:

An economic operator participating on its own and which does not rely on the capacities of other entities in order to meet the selection criteria, must fill out one ESPD.

An economic operator participating on its own but relying on the capacities of one or more other entities must submit to the contracting authority an ESPD on its behalf together with a separate ESPD on behalf of each of the entities being relied upon and setting out the relevant information.

Finally, where a group of economic operators, including temporary associations, participate together in the procurement procedure, a separate ESPD setting out the information required under Parts II to IV must be given for each of the participating economic operators (excluding 4C.1/4C.2)

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

 

Economic operators shall be required to satisfy minimum standards and to provide proof of economic and financial standing. To determine these standards each economic operator parent company shall provide the information requested below for the last 2 years of trading:

(a) in response to ESPD Question Ref 4B.1a provide the specified annual turnover for the last 2 years of trading, or for the period which is available if trading for less than 2 years;

(b) in response to ESPD Question Ref 4B.5a, 4B.5b and 4B.5c confirm they already have or can commit to obtain, prior to commencement of the contract the required levels of insurance;

(c) in response to ESPD Question Ref 4B.6 provide a link to, or copies of, the associated annual accounts filed at Companies House (or equivalent if not a UK registered company) for the last 2 years of trading, or for the period which is available if less than 2 years. As a Parent Company Guarantee is required for this contract, the information requested should be provided for the Parent Company as it will be the Parent Company for each economic operator who will be evaluated as a requirement for this contract. In the case of a consortium bid, the parent company of each economic operator is required to provide copies of its annual accounts. This information has been requested to enable Transport Scotland to perform their assessment as detailed in the attached supplementary document reference ‘III.1.2 Economic and Financial Standing Evaluation Criteria Ratios and Scoring – PAG2021’; and

(d) in response to ESPD Question Ref 4B.6 confirm that not later than 30 days prior to the commencement of service date, you will provide a validly executed bond and undertaking by an insurance company or bank which shall be jointly and severally bound with the successful tenderer in the sum of GBP 1 000 000 for the due performance of the contract under the terms of such bond and undertaking.

 

Minimum level(s) of standards possibly required:

 

Economic operators are required to satisfy minimum standards of economic and financial standing. These are described below:

Insurance

In response to ESPD Question Ref 4B.5a, 4B.5b and 4B.5c economic operators must confirm they already have or can commit to obtain prior to commencement of the contract to obtaining the following insurances and associated financial levels:

Public liability insurance = GBP 10 000 000

Professional indemnity insurance = GBP 10 000 000

Employers liability = GBP 5 000 000.

And, any other insurance required by the contractor or by the appropriate legislation with a sum insured/limit of indemnity to satisfy the contract or legal requirements.

In responding to ESPD Question Ref 4B.5a, 4B.5b and 4B.5c of the ESPD, where the economic operator ticks the box ‘No, and I cannot commit to obtain it’ they shall be marked as fail and shall be excluded from this procurement competition.

Evaluation criteria ratios (ESPD Question Ref. 4B.6)

The financial information received under ESPD Question Ref 4B.6, ratios 1-9 shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria, namely:

1) acid test ratio,

2) cash interest cover ratio,

3) return on capital employed,

4) operating profit ratio,

5) net worth,

6) gearing,

7) annual contract value to turnover,

8) filed accounts,

9) audit report.

The individual scores shall be weighted, with the most recent (year 1) financial statements weighted at 67 % and the previous (year 2) statements being weighted at 33 % to form an aggregated score for each of the nine criteria over the 2 years.

The maximum cumulative score resulting from the summation of the nine economic and financial standing aggregated scores shall be 50 marks. A submission shall be marked as a fail and will not be considered further if the score achieved by a single economic operator or a group of economic operators is less than 50 percent of the available marks. The scoring mechanism ‘III.1.2 Economic and Financial Standing Evaluation Criteria Ratios and Scoring – PAG2021‘ document is attached to this notice for further breakdown and explanation.

Where the submission has been submitted by a group of economic operators, the information supplied by each economic operator will be evaluated in the proportion of the percentage shareholdings or percentage equity/interest of each economic operator and a score determined for such group on that basis. This should be done by completing the attached supplementary document titled ‘Question 2C1 Reliance Response Table – PAG2021’.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

 

In response to ESPD: Question Ref 4.C.1 economic operators are required to insert suitable responses to:

(i) provide information on no less than 4 reference projects which reflect similar works in terms of scope, size and/or complexity to the contract, predominately carried out within the last 8 years detailing role and scope of services performed. These will not be scored but require to be completed and:

(ii) provide suitable responses to statements set out in the attached supplementary document ref ‘III.1.3) Technical and Professional Ability Statements – PAG2021’ demonstrating that they have the required minimum standards of eligibility and technical and professional ability.

These statements shall be answered by single economic operators and by groups of economic operators (group members should not respond individually). A ‘group of economic operators’ is defined as an unincorporated consortium or joint venture.

Responses to ‘Reference Projects’ is not scored, but is required to be completed.

Responses to statements (A) – (C) shall be assessed on the basis of pass or fail. Economic operators who fail to satisfy these minimum standards (either they answer ‘No’ or fail to provide an acceptable answer) shall be excluded from the procurement competition.

The responses to Statements (D) – (H) shall be assessed on the basis of a score with a minimum threshold of 3 (following all evaluators individual scores being averaged), using the following scoring mechanism;

— Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion (0 – 2 Unacceptable);

— response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability (3 – 4 weak);

— response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature (5 – 6 Acceptable);

— response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (7 – 8 good);

— response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (9 -10 excellent).

Under ESPD Questions 4C.7 and 4D.1 economic operators shall be required to insert suitable responses to statements (A), (B) and (C) demonstrating that they have in place appropriate quality, environmental and health and safety management systems. Economic Operators should specify their recognised accredited system or own non-accredited system which will ultimately shall be adopted if awarded the contract. Subsequently, under ESPD, Question Ref. 4D.1 economic operators are required to confirm their compliance and be able to provide the appropriate certification.

Where a maximum word count has been stated on any statement, words used within graphics, tables and descriptions under any pictures, graphics and tables will not contribute towards the word count.

 

Minimum level(s) of standards possibly required:

 

Please refer to supplementary document reference ‘III.1.3 Technical and Professional Ability Statements – PAG2021’

Each of these statements should be answered using the attached supplementary document ‘III.1.3 Technical and Professional Ability Response Tables PAG2021’.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/01/2021
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/03/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

Economic operators should note that the estimated contract value advertised at section II.1.5) covers the potential maximum duration of the contract (10 years).

Economic operators successful in being invited to tender stage will be provided with a pricing schedule which they will be required to populate and submit at the time of final tender. This schedule will cover the base period of 6 years for comparative cost purposes, exclusive of inflation.

The tender phase is expected to be conducted through PCS-Tender. Economic operators successful in being invited to tender will have this confirmed to them prior to the tender phase commencing.

Economic operators are advised to allow adequate time for uploading documents to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Scottish Ministers shall not evaluate any submissions received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers.

Compliance with achieving the specified deadline is the sole responsibility of the economic operator.

Economic operators which alter their compositions after making a submission will be the subject of a re-evaluation. Any request by economic operators for clarification of any part of the documentation shall be made through the PCS website. The deadline to submit questions via the PCS portal is noon on 7 January 2021.

Neither Transport Scotland nor the Scottish Ministers shall be responsible in any way to economic operators as a result of any delay or failure in answering any requests for clarification or any decision not to answer a request for clarification. Absence of a response from Transport Scotland or the Scottish Ministers shall not entitle economic operators to qualify their submission.

The Scottish Ministers reserve the right not to conclude any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.

Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the competition.

Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and/or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=636720

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The contract will rely on the successful tenderer supplying and gaining approval, at tender, for individuals to fill a pre-determined number of service delivery roles. There will not be any need for future sub-contracts.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Further Information will be provided in the tender documents.

(SC Ref:636720)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=636720

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Glasgow Sheriff Court and Justice of the Peace Court
Town: Glasgow
Country: United Kingdom

VI.5)Date of dispatch of this notice:

26/11/2020