Transport Services for People with Learning Disabilities and Older People Derby

Transport Services for People with Learning Disabilities and Older People Derby

The Council is looking for transport providers who can demonstrate a strong customer service ethos in practice.

UK-Derby: transport services (excl. Waste transport)

2012/S 225-370864

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Linda Spiby
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Linda Spiby
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/

Tenders or requests to participate must be sent to: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Linda Spiby
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Transport Services for People with Learning Disabilities and Older People.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derby City Council has a range of transport requirements that support the delivery of services to residents of Derby. Our aim is to ensure that the transport provision contributes positively to the overall service experience of clients and provides excellent value for money.
The Council is looking for transport providers who can demonstrate a strong customer service ethos in practice. We require that the provider’s staff are trained to deal with the needs of clients in a caring and courteous manner. Good communication systems will need to be provided by the transport providers to ensure that Council staff are able to report any issues arising during the service and receive a prompt response from the provider.
Flexibility of service throughout the life of the contract will be a key requirement of the provider to enable the transport service to continue to develop and meet the needs of the services and their users.
The requirement is split into 5 lots.
Lot 1: A transport service for older people attending Morleston Street Day Centre.
Lot 2: A transport service for older people with Dementia attending Morleston Street Day Centre.
Lot 3: A transport service for adults with autism and complex needs attending Aspect Day Centre.
Lot 4: A transport service for adults with learning disabilities and access support needs attending day services at the Inspire Unit.
Lot 5: AN ad hoc transport service for older people and adults with learning disabilities and access support needs.
II.1.6)Common procurement vocabulary (CPV)

60000000, 60100000, 60130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The approxiamte value of the contract if extended for the full five years is £2.9M.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: A transport service for older people attending Morleston Street Day Centre

1)Short description

A services that collects clients with a variety of access needs from their homes, takes them to Morleston Street day centre in a morning and collects them from the centre in the afternoon to return to their homes.
In addition to the driver there is a need for a further person to act as a passenger assistant.
2)Common procurement vocabulary (CPV)

60140000, 60100000, 60130000

3)Quantity or scope

Details of current usage is included in the appendices to the service specificaton.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: A transport service for older people with Dementia attending Morleston Street Day Centre

1)Short description

A service for clients with dementia who require collecting from their homes in a morning and returning to their homes in the afternoon.
A passenger assistant will be privided by the Council who will be required to be collected from and returned to the centre.
2)Common procurement vocabulary (CPV)

60000000, 60100000, 60130000

3)Quantity or scope

Details of the current demand are included in the appendices to the specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: A transport service for adults with autism and complex needs attending Aspect Day Centre

1)Short description

This lot covers transport services for people with autism who require collecting from their homes and taking to the Aspect Centre and then returning to their homes in the afternoon. Although there are no special access requirements for the vehicles for these services they must allow for ease of access and comfort of clients. In addition, the clients for this lot have needs that require that their transport to the centre is as stress free as possible. These requirements relate to ensuring that the environment in which they travel causes least distress through restricting the number of clients on a vehicle and controlling environmental factors to ensure noise and heat are minimised. In addition to the driver the transport provider will need to provide a further person to act as a passenger assistant to the clients during the journey. The duties of the passenger assistant are provided in the appendices to the service specification.
2)Common procurement vocabulary (CPV)

60100000, 60130000, 60140000

3)Quantity or scope

Details of current demand are included in the appendices to the specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: : A transport service for adults with learning disabilities and access support needs attending day services at the Inspire Unit

1)Short description

This lot is for a transport service that collects clients from their homes, takes them to the Inspire Unit, currently at Gosforth Road in a morning and collects them in the afternoon from the centre to return to their homes.
These clients have complex needs and have access requirements that need a vehicle fitted with a tail lift to enable wheelchair users or passengers who cannot manage steps to access the vehicle. In addition to the driver the transport provider will need to provide a further person to act as a passenger assistant to the clients during the journey. The duties of the passenger assistant are provided in the appendices to the service specification.
2)Common procurement vocabulary (CPV)

60100000, 60130000, 60140000

3)Quantity or scope

Details of current demand are included in the appendices to the specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: AN ad hoc transport service for older people and adults with learning disabilities and access support needs

1)Short description

This lot does not relate to any one current service but has been included to meet the ad hoc requirements of the Council in relation to mini bus type transport that may occur within the duration of this contract and which is not covered by one of the above lots. The demands of the day service within the City Council need to respond to changes within client needs and these from time to time will demand additional transport requirements.
2)Common procurement vocabulary (CPV)

60112000, 60130000, 60140000

3)Quantity or scope

Volumes cannot be identified at present but we would anticipate a requirement for an accessible mini bus, 12 or 16 seat capacity, with a tail lift and the facility to accommodate wheel chairs. Specific contracts would be formed at the point of requirement and to meet the needs of the day service. Similarly the service specification would be based on those for the main lots of the contract with variation on whether passenger assistants would be required or not.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(2) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TD0401
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Upon completion of the contract awarded following this exercise.
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:95118).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2012