Transport systems consultancy services Birmingham

Transport systems consultancy services Birmingham

Midland Metro Project Management Support Framework.

United Kingdom-Birmingham: Transport systems consultancy services

2014/S 072-124830

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

West Midlands Passenger Transport Executive (Centro)
Centro House, 16 Summer Lane
For the attention of: Stuart Hinde
B19 3SD Birmingham
UNITED KINGDOM
Telephone: +44 1212002787
E-mail: procurementteam@centro.org.uk
Fax: +44 1212147048

Internet address(es):

General address of the contracting entity: www.centro.org.uk

Address of the buyer profile: www.centro.org.uk (about us>procurement)
Electronic access to information: https://centro.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://centro.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Midland Metro Project Management Support Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Birmingham, West Midlands.
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 400 000 GBP

II.1.5)Short description of the contract or purchase(s):

West Midlands Passenger Transport Executive (Centro) is seeking to establish a framework agreement for the provision of project management and support services to assist Centro’s in-house resources in taking forward a number of Metro (rapid transit/sprint) proposals and projects. Further information is provided in Annex B to this Contract Notice and in the Pre-Qualification Questionnaire.
II.1.6)Common procurement vocabulary (CPV)

71311200, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

West Midlands Passenger Transport Executive (Centro) is seeking to establish a framework agreement for the provision of Project Management and Support services to assist Centro’s in-house resources in taking forward a number of Metro (rapid transit/sprint) proposals and projects.
It is intended that the framework agreement will be divided into seven (7) lots as follows:
Lot 1 – General Project Management Support.
Lot 2 – Mechanical & Electrical Engineering.
Lot 3 – Operations.
Lot 4 – Cost Consultancy.
Lot 5 – Infrastructure Engineering (inc Industrial and Product Design).
Lot 6 – Project Assurance.
Lot 7 – Funding and Financial Advice.
Further details of the scope of each lot is provided in Annex B Information about Lots of this Contract Notice (below) and the Pre-Qualification Questionnaire.
Estimated value excluding VAT: 4 400 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: General Project Management Support

1)Short description:

Lot 1 will provide General Project Management Support services to support Centro’s in-house project team as required through project development and implementation.
This may involve:
— project management;
— preparation of Department for Transport Major Scheme Business Cases;
— management of the TWA Order process;
— advising on the scope of work and preparation of briefs for other advisors required to assist and support the project development and delivery;
— managing procurement of works;
— assistance and support in the management of the preparation of contract documentation;
— assistance and support in the management of the tendering process, including tender evaluation and negotiations with tenderers;
— supporting Centro in negotiations with central Government;
— support and assistance to Centro in the negotiation of third party agreements and undertakings as required;
— management and supervision of construction contracts, including acting as ‘Project Manager’ under NEC contract(s); and
— any additional advice and support as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 3 operators will be appointed to this Lot 1.
Estimated value excluding VAT: 3 000 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.
Lot No: 2 Lot title: Mechanical and Electronical Engineering

1)Short description:

Lot 2 will provide professional mechanical and electrical engineering advice and services to Centro in connection with each project notified under the framework. This may include:
— advising as required on processes for collection and management of data room information on Line 1 Trams, new tram procurement data, and spares and assist in the collection/collation/presentation of such data to tenderers for the operation of the network;
— assisting in the preparation of maintenance specifications for Line 1 Trams and new trams and in consideration of the transition arrangements from old to new fleet;
— assisting Centro in the drafting and inclusion in appropriate contract documentation of infrastructure handback condition information and specifications relating to trams;
— assisting Centro as required in the procurement process to appoint a new operator for the Midland Metro Network;
— advising on mechanical and electrical engineering issues relating to Midland Metro Line 1; and
— providing any additional advice and support in respect of mechanical and electrical engineering issues as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 1 operator will be appointed to this Lot 2. Centro reserves the right to appoint a maximum of 3 operators to this Lot 2.
Estimated value excluding VAT: 250 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.
Lot No: 3 Lot title: Operations

1)Short description:

Lot 3 will provide Centro with professional advice and services related to transport and passenger operations aspects of projects including investigation, planning, operations and maintenance activities.
The above activities will be undertaken in the following areas:
— Light Rail and other system’s operating schedules;
— Operational modelling/timetable analysis;
— Operating cost models;
— Resource allocation;
— Safety and Security Management; and
— Revenue Collection and Protection.
The consultancy services may also be requested to oversee the procurement and report production for more specialist items of work, such as Metro simulations.
The consultancy services may be engaged in planning, outline and detailed design and the preparation of specifications, contracts etc required for the procurement of Metro projects, and in bid evaluation. Further technical advice may be required during the implementation of Metro projects.
Lot 3 will also provide services to assist Centro as required in the procurement process to appoint a new operator for the Midland Metro Network and any additional advice and support as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 1 operator will be appointed to this Lot 3. Centro reserves its right to appoint a maximum of 3 operators to this Lot 3.
Estimated value excluding VAT: 200 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.
Lot No: 4 Lot title: Cost Consultancy

1)Short description:

Lot 4 will provide cost consultancy services to support Centro in creating and maintaining robust project cost estimates, including formal cost estimate reporting at key project stages or as reasonably required by Centro. This may include:
— to maintain an up-to-date and comprehensive cost database for tram-related projects to support Centro in budgeting, estimating and planning works to Midland Metro;
— to act as a challenge agent to engineering and project teams in respect of costs and assist in delivering value for money;
— to assist Centro in preparation of project tender documents, including Bills of Quantity and Activity Schedules, and to review the cost elements of tender submissions;
— to assist Centro in the valuation and certification of contractors submissions applications for payment;
— to assist Centro in the commercial management of ‘call-off contracts’ and ‘task orders’, mainly envisaged to be under NEC, and to assist in the valuation assessment and handling of Compensation Events, Project Manager’s instructions, changes to the works, etc;
— to assist with any benchmarking evaluation of contractors prices; and
— any additional advice and support as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 1 operator will be appointed to this Lot 4. Centro reserves its right to appoint a maximum of 3 operators to this Lot 4.
Estimated value excluding VAT: 400 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.
Lot No: 5 Lot title: Infrastructure Engineering (inc Industrial and Product Design)

1)Short description:

Lot 5 will provide Centro with infrastructure engineering advice and services. This may include:
— advising on processes for collection and management of infrastructure maintenance and data room information on Midland Metro Line 1 Infrastructure and assist in the collection/collation/presentation of such data to tenderers for the operation of the network, including asset register and condition surveys, extended depot layout and facilities;
— assisting Centro in the preparation of an infrastructure maintenance specification for revised and new operating contracts and to review infrastructure maintenance practices and procedures on Midland Metro Line 1;
— assisting Centro in the drafting and inclusion in appropriate contract documentation of infrastructure handback condition information and specifications;
— assisting Centro as required in the procurement process to appoint a new operator for the Midland Metro Network;
— assisting Centro in reviewing and auditing operators’ infrastructure management processes and procedures and to advise on efficiencies and best-practice techniques;
— supporting Centro in the design and delivery of at-stop infrastructure for Midland Metro and provide inputs as necessary to specifications, tender documents and planning applications;
— supporting Centro in design and implementation of the refurbishment of the current Line 1 vehicle fleet; and
— any additional advice and support as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 1 operator will be appointed to this Lot 5. Centro reserves its right to appoint a maximum of 3 operators to this Lot 5.
Estimated value excluding VAT: 200 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.
Lot No: 6 Lot title: Project Assurance

1)Short description:

Lot 6 will provide project assurance services to Centro. This may include:
— advising on processes for project assurance in a complex, multi-project, multi-disciplinary programme environment;
— assisting Centro in the delivery of robust processes to ensure that the Metro Delivery Programme assurance processes are satisfactory to key stakeholders such as the Department for Transport, the Integrated Transport Authority and local authority Project Partners;
— assisting Centro in the drafting and inclusion in appropriate contract documentation of key project assurance processes;
— assisting Centro in the audit of key suppliers’ assurance processes; and
— any additional advice and support as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 1 operator will be appointed to this Lot 6. Centro reserves its right to appoint a maximum of 3 operators to this Lot 6.
Estimated value excluding VAT: 100 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.
Lot No: 7 Lot title: Funding and Financial Advice

1)Short description:

Lot 7 will provide funding and financial advice to Centro. This may include:
— assisting Centro in preparation of tender documents, financial models and scenario planning for the renewal of the Midland Metro operating concession, including modelling of capital investment scenarios;
— assisting Centro in the review and analysis of tenderers’ submissions for the Midland Metro operating concession;
— assisting Centro in the development of funding models and mechanisms to support Metro Extensions, working as necessary with other key stakeholders such as LEP’s, Local Authorities, etc;
— assisting Centro in the financial modelling and analysis required to support the procurement of additional trams; and
— any additional advice and support as may be agreed.
2)Common procurement vocabulary (CPV)

71311200, 72224000

3)Quantity or scope:

It is envisaged that 1 operator will be appointed to this Lot 7. Centro reserves its right to appoint a maximum of 3 operators to this Lot 7.
Estimated value excluding VAT: 250 000 GBP
5)Additional information about lots:

Operators may apply for 1 or more lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance security (for example, a parent company guarantee) may be required. See Pre-Qualification Questionnaire and/or Invitation to Tender documents for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium/joint venture bid is made, Centro will require the relevant Lead Organisation (as defined in the Pre-Qualification Questionnaire) to enter into the framework agreement (and any associated call-off contracts) as sole counterparty and Centro may require each member of the consortium/joint venture to accept joint and several liability for the performance of the contract.
III.1.4)Other particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 54 of Directive 2004/17/EC and Regulations 23 to 33A of the Utilities Contracts Regulations 2006 (as amended) and as identified in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 54 of Directive 2004/17/EC and Regulation 27 of the Utilities Contracts Regulations 2006 (as amended) and as identified in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 54 of Directive 2004/17/EC and Regulation 27 of the Utilities Contracts Regulations 2006 (as amended) and as identified in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

A2013115
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 9.5.2014 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2014 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Limitations on the number of operators who will be invited to tender or to participate: Envisaged minimum number 42 and maximum number 49
Objective criteria for choosing the limited number of candidates: Operators will be required to complete and submit a Pre-Qualification Questionnaire (PQQ) which is to be obtained and submitted via the BravoSolution e-tender portal as detailed within this contract notice. PQQ submissions will be objectively evaluated in accordance with the guidance provided in the PQQ documentation to select operators to proceed to the Invitation to Tender stage of this procurement process.
Suppliers Instructions on Expressing Interest in this tender provision:
1. Register your company details on https://centro.bravosolution.co.uk. Click the link marked “to register” – Accept the terms and conditions and click ‘continue’. Enter your correct business and user details. We highly recommend completing both the basic and extended profiles (the extended profile can be completed when you have logged into the portal). Please ensure you note the username and click ‘Save’ when complete. You will shortly receive an email with your unique password (please keep this secure).

2. Login to the portal with your unique username/password. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
3. Expressing interest: Click on the relevant PQQ/ ITT to access the content and click ‘Express Interest’ button at the top of the page. As a result, you will now move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only. You can now access the information related to the tender provision; click on ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box to access any/all attachments.
4. Responding to a tender: Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please ensure you provide a reason if declining). You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT. You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
— Any contract(s) entered into as a result of this notice shall be considered as a contract(s) made under English law and subject to the exclusive jurisdiction of the English courts.
— Centro reserves the right not to enter into any agreement or award any contract as a result of this notice and to vary or change or not to proceed with this competition at any stage of the procurement process.
— Centro shall not be responsible for any costs incurred by any operator responding to this notice.
If any operator considers that any information supplied by it is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Operators should be aware that even where they have indicated that information is commercially sensitive, Centro may disclose it pursuant to the Freedom of Information Act 2000 in response to a request where such disclosure is considered to be in the public interest. Please note that the receipt by Centro of any materials marked ‘confidential’ or equivalent shall not be taken to mean that Centro accepts any duty of confidence by virtue of that marking.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Centro will comply with the requirements relating to standstill periods and applications to the court in accordance with the provisions of the Utilities Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:7.4.2014