Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Newcastle City Council
Civic Centre, Barras Bridge
For the attention of: Liam Gormley
NE99 2BN Newcastle upon Tyne
Telephone: +44 1912116929
Fax: +44 1912114832
General address of the contracting authority: www.newcastle.gov.uk
Address of the buyer profile: http://www.nepoportal.org
Electronic access to information: http://www.nepoportal.org
Electronic submission of tenders and requests to participate: http://www.nepoportal.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
The Borough Council of Gateshead
Legal and Corporate Services, Corporate Procurement, 1st Floor Civic Centre, Regent Street
NE8 1HH Gateshead
The Council of the Borough of North Tyneside
Quadrant (East), The Silverlink North, Cobalt Business Park
NE27 0BY North Tyneside
Sunderland City Council
Civic Centre, PO Box 106, Burdon Road
SR2 7DN Sunderland
South Tyneside Council
Town Hall & Civic Offices, Westoe Road, South Shields, Tyne and Wear
NE33 2RL South Shields
Tyne and Wear Integrated Transport Authority
Newcastle Civic Centre, Barras Bridge
NE1 8PD Newcastle upon Tyne
Tyne and Wear Passenger Transport Executive
Nexus House, St James’ Boulevard
NE1 4AX Newcastle upon Tyne
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Local sustainable transport fund active travel engagement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 11: Management consulting services  and related services
Main site or location of works, place of delivery or of performance: Tyne and Wear.
NUTS code UKC
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 34
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 870 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
Working with companies and individual employees across Tyne and Wear to promote and support active travel.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The framework agreement is for an initial period of 34 months with one option to extend for 14 months up to a maximum of 48 months.
Estimated value excluding VAT: 870 000,00 GBP
II.2.2)Information about options
Description of these options: One option to extend for 14 months.
Provisional timetable for recourse to these options:
in months: 34 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 34 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security. Details to be provided in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be provided in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping members will however be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed contract evaluation questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the contract evaluation questionnaire.
Minimum level(s) of standards possibly required: As set out in the contract evaluation questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
As set out in the contract evaluation questionnaire.
Minimum level(s) of standards possibly required:
As set out in the contract evaluation questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.5.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Via electronic e-tendering portal system.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The framework will be for an initial period of 34 months with an option to extend for a further 14, up to a total of 48 months.
Please go to our web site located at www.nepoportal.org
to register and download the documents.
In addition to use of the contract by Newcastle City Council, this contract may, if they decide to exercise this option, also be used by:
Tyne and Wear Integrated Transport Authority; Gateshead Metropolitan Borough Council; South Tyneside Council; North Tyneside Council; Sunderland City Council; and Tyne and Wear Passenger Transport Executive.
Any use of the established contract will be on the same terms as those set out with Newcastle City Council.
A supplier briefing event for this procurement will be held at Newcastle Civic Centre, on 17.4.2012. Please contact the officer named in I.1 to register your attendance.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period (in the case of notices sent by electronic or facsimile means) and a minimum 15 day standstill period after the date of sending or minimum 10 days after the date of the last unsuccessful tenderers receipt (where notices are not sent electronically) at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1.
If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.) Any such action which does not seek a declaration of ineffectiveness must be brought promptly (and in any event within 3 months.) An application for ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract with a summary of relevant reasons, or in any other case within 6 months of the date the contract was entered into.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained