Transport Tender Hampshire

Transport Tender Hampshire

Dynamic Purchasing System for the provision of Transportation 16 seats and less.

UK-Winchester: road transport services

2012/S 73-121065

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Economy, Transport & Environment Department The Castle
For the attention of: Procurement Support
SO23 8UD Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Electronic access to information: https://in-tendhost.co.uk/hampshire

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Local Area Partnerships to include Enterprise M3 and Solent (Transport for South Hampshire)
South East
UNITED KINGDOM

District and Borough Councils in Hampshire – IESE web portal
Hampshire
UNITED KINGDOM

Hampshire Academies and Further Education Institutions
Hampshire
UNITED KINGDOM

Hampshire Fire and Rescue Services
www.hantsfire.gov.uk
Hampshire
UNITED KINGDOM

Hampshire Constabulary and the Police Authority
www.hampshire.police.uk
Hampshire
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Dynamic Purchasing System for the provision of Transportation 16 seats and less.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: The towns & environments of Hampshire UK.
NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Dynammic Purchasing System for transporation in vehicles 16 seats and less in the towns and environments of the area of Hampshire for education, social care, community, general transport and taxi services.
II.1.6)Common procurement vocabulary (CPV)

60100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Dynamic Purchasing System for transportation in vehicles 16 seats and less throughout the County of Hampshire for education, social care, community transport and general transport services. However the number of routes contracted via the DPS may vary subject to service user requirements.
Although in the main the individual route requirements are primarily expected to be for the use of HCC that there may be routes called off for use by Hampshire Police Authority and Hampshire Fire & Rescue Service.
Although in the main the individual route requirements are primarily expected to be for the use of Hampshire County Council there may be routes called off by other instituations outside of Hampshire who are named on this OJEU notice.
Estimated value excluding VAT:
Range: between 56 000 000,00 and 100 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Transport Services in Vehicles 16 passenger seats and less

1)Short description

This includes education, social care, community transport, gernal transport and taxi services throughout the county of Hampshire and the wider United Kingdom if required.
2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope

Please see Indicative Tender Specification.
Estimated value excluding VAT:
Range: between 56 000 000,00 and 98 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

The DPS will initially run for a period of 2 years with the option to extend in yearly increments up to a maximum of 4 years.
Lot No: 2 Lot title: Secure Transport Services for Hampshire County Council throughout the United Kingdom.

1)Short description

Due to the specialised nature of secure transport we have seperated it into a seperate lot.
2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope

Please see Indicative Tender Specification.
Estimated value excluding VAT:
Range: between 0,01 and 2 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Please note the DPS will initially run for 2 years with the option to extend in yearly increments up to a maximum of 4 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Under the Local Government Act of 1999 and best value legislation local authorities are required to make annual returns of statistics to central government. This requirement is known as National Performance Indicators.
Under National Performance Indicator 185 (NI 185) all carbon dioxide emissions must be accounted for andunder NI 194 all NOx and primary PM10 emissions must be accounted for. These emissions arise from the use of buildings and transport.
Local authorities must collect data on all the emissions that occur as a result of carrying out their functions, including where functions are carried out by contractors on their behalf. The services you are being asked to provide are covered by the requirements of NI 185 and NI 194.
Under the contract you will be required to provide full details of all travel undertaken in delivery of the contract using any form of transport (car, lorry, motorcycle, train journey, airplane journey or ship/ferry journey) and all energy usage incurred from any building used in carrying out the contract. Transport used in commuting to work is not counted and for buildings only emissions from that portion of the building occupied by those working on the contract need to be included. The information must be entered onto a spreadsheet developed by the Department for Environment, Food and Rural Affairs, (DEFRA). You will be required to return the completed spreadsheet to the County Council no later than May 31st of each year for the period 1 April – 31 March, i.e. the previous financial year. More information on NI 185 and NI 194 is available from DEFRA and from the Department for Climate Change (DCC).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Has your organisation or any director or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906, where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010;
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as definedby Article 1 of the Convention on the protection of the financial interests of the European Communities, withinthe meaning of:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within themeaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 ofthe Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
2. Is any of the following true of your organisation?
(a) being an individual – is bankrupt or has had a debt relief order or a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any compositionor arrangement with or for the benefit of his creditors or has not made any conveyance or assignment for the benefit of his creditors or appears unable to pay or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland)Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is the subject of any similar procedure under the law of any other state;
(b) being a partnership constituted under Scots law – has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate; or
(c) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 – has passed a resolution or is the subject of an order by the court for the company’s winding up otherwise than forthe purpose of bona fide reconstruction or amalgamation, or had a receiver, manager or administrator on behalfof a creditor appointed in respect of the company’s business or any part thereof or is the subject of similar procedures under the law of any other state?
Has your organisation or any director, partner, senior manager or associate of your organisation:
(a) been convicted of a criminal offence relating to the conduct of your business or profession;
(b) committed an act of grave misconduct in the course of your business or profession;
(c) failed to fulfil obligations relating to the payment of social security contributions under the law of any part ofthe United Kingdom or of the relevant State in which you are established;
(d) failed to fulfil obligations relating to the payment of taxes under the law of any part of the United Kingdom orof the relevant State in which you are established; or
e) been guilty of serious misrepresentation in providing any information required of you under Regulations 24, 25, 26 or 27 of the Public Contracts Regulations 2006 or has not provided such information in response to arequest by the contracting authority.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To support this assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which wil be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the Indicative Tender. The minimum risk score to be reached by the Candidate is 26 out of 100. Further details are contained in the Indicative Tender) The company must provide copies of current insurance certificates for employers liability, public liability and motor vehicle insurance.
Minimum level(s) of standards possibly required: 1) The County Council will exclude a tender unless the following financial criteria are met:
— the company is not in administration.
2) The County council will exclude a tender unless the following insurance requirements can be met or the tendering organisation confirms in writing it’s commitment and ability to effect the required insurance prior to contract award. Hampshire County Council will not award a contract to an organisation which is unable to provide certified evidence for the required insurance and level of cover.
a) Employers liability – 10 000 000 GBP;
b) public liability – 10 000 000 GBP;
c) Motor Vehicle Insurance – unlimited liability in respect of death or bodily injury to any person, and 5 000 000 GBP for liability in respect of loss of, or damage to property for any one occurrence or series of occurrences arising out of the same event.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the Indicative tender.
Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if the requirements are met:
1) The company must provide a copy of their current licence.
Minimum level(s) of standards possibly required:
1) The County Council will fail a tender unless a copy of the current licence is provided which will lead to the company being excluded.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Where on occasion the council receives prices back for each mini competition which are deemed in light of the budget / consultation to be unaffordable we reserve the right to carry out a reverse electronic auction.
The electronic auction will be structured in two ways:
Option 1.
Carry one option within the mini competition through to electronic auction.
The start price for the electronic auction will be based on the lowest tendered option rate.
All of the tenderers will be invited to take place in the electronic auction.
Full instructions on taking part in the electronic auction will be released at least one week before the auction will take place.
Carry all options through to electronic auction.
The start price for each of the electronic auction will be based on the lowest tendered option rate.
All of the tenderers will be invited to take place in the electronic auction.
Full instructions on taking part in the electronic auction will be released at least one week before the auction will take place.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ENV765
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 45-073831 of 6.3.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.5.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 21.5.2012
Place:

The Chief Executive The Castle, Winchester SO23 8UJ, UNITED KINGDOM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of The Chief Executive Office.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Dynamic Purchasing System will initially be for 2 years with the option to extend in yearly increments up to 4 years. Hampshire County Council reserve the right for mini competitions and electronic auctions under the DPS to be awarded based on lowest price or most economically advanteagous tenderer as detailed in the route specification. This procurement will be undertaken using an e-tendering system which can be found at https://in-tendhost.co.uk/hampshire. Once in the website, click on ‘Forthcoming Tenders’ and then on New Tender Details for this project for further information. If you wish to express interest please click on ‘Express Interest’ and if you have not previously done so, register your company. The email address should be for the person who will deal with the tender, as login details and subsequent messages relating to the tender will be automatically sent to this email address.

In the interest of efficient public procurement, the contract will be accessible (by agreement) to those Local and Regional Authorities in the south east United Kingdom listed on the IESE web portal http://www.southeastiep.gov.uk/cncil.asp?PageRef=16, as well as Hampshire Community Health Care and NHS Hampshire Local Services which can be found on http://www.hampshire.nhs.uk/local-services or http://www.hchc.nhs.uk/ also the Local Area Partnership’s to include Enterprise M3 and Solent (Transport for South Hampshire) will have access to the DPS. These may include, but not be limited to District, Unitary and Borough Councils within Hampshire, East Sussex, West Sussex, Surrey, Isle of Wight, Berkshire, Kent, Oxfordshire and Buckinghamshire.

Schools (all academies, faith, voluntary aided or controlled, maintained, trust and ‘free’ schools) including those schools which may convert to academy status either during the procurement process or during the term of the DPS including those that currently exist and their successors. Academies in the Hampshire County Council Local Authority area known at the time of publishing include:
The Priory Primary School, The Arnewood School, Bohunt School, The Mountbatten School, Ringwood School, Wildern School, The Burgate School and Sixth Form Centre, Thornden School, The Petersfield School, Hounsdown School, Noadswood School, Perins School, Priestlands School, The Romsey School, Testwood Sports College, Oaklands Catholic VA Secondary School, St. Anthony’s Catholic Primary School, St. Joseph’s Catholic VA Primary School, Amery Hill School, Cams Hill School.
The DPS will also be open to Further Education Institutions to include but not limited to http://www3.hants.gov.uk/education/goingtocollege/post16-collegesandsixforms.htm.

The DPS will be open to: Hampshire Constabulary www.hampshire.police.uk.

The DPS will be open to: Hampshire Fire and Rescue Service www.hantsfire.gov.uk.

The Contracting Authority views that the range of services to be procured during this tender should be awarded as a multiple supplier DPS and seeks applications from suitably experienced suppliers who wish to tender for this service. Whilst every effort has been made to consider the full scope of the requirement, the Contracting Authority does not guarantee the volume of the services required resulting from this tender or that it will accept any tender on completion of the tender exercise.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.4.2012