Transport Tender – Movements of Specialist Loads and Vehicles

Transport Tender – Movements of Specialist Loads and Vehicles

Provision of an un-scheduled Road Haulage System for the collection / delivery of Specialist Loads and Military Vehicles, including some that are Ministry of Defence (MOD) security classified.

United Kingdom-Bristol: Transport services (excl. Waste transport)

2014/S 008-010291

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Movement Support services, DE&S
Cedar 3A, #3338, MOD Abbey Wood
For the attention of: Tony Davies
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983536
E-mail: anthony.davies239@mod.uk
Fax: +44 1179138973

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of the Movements of Specialist Loads and Vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Land transport services
NUTS code UK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Transport services (excl. Waste transport). Transport Services (Excl Waste Transport). Provision of an un-scheduled Road Haulage System for the collection / delivery of Specialist Loads and Military Vehicles, including some that are Ministry of Defence (MOD) security classified Confidential up to Secret, within the United Kingdom (UK) (excluding the Province of Northern Ireland) and to and from EU Member States in accordance with all National Legislation and MOD Regulations. See section II.2.1 Total Quantity or Scope for range of equipment to be transported.
II.1.6)Common procurement vocabulary (CPV)

60000000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The types of freight to be moved include, but are not limited to, all military vehicles, i.e. Quad Bikes, Land Rovers, Road Sweepers, including out of gauge equipment that require movement by road, i.e. Main Battle Tanks, auxiliary equipment, plant, machinery, assemblies, boats, sonar domes and aircraft (including aircraft parts)
Estimated value excluding VAT: 16 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to request a Bank or Parent Company Guaranteeif the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The MOD has implemented an electronic purchasing system called Purchase to Payment (P2P), which is operated over the Defence Electronic Commerce Service (DECS). Any resultant Contract will require the supplier to trade via P2P system.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Please note that Contractor to Contractor Transfer of Undertakings (Protected Employment) Legislation (TUPE) may apply to this requirement. The current supplier is DSV Air & Sea Projects Division, Enterprise Point, Manchester, M22 4NY
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MSS/2003
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Please note that this requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in future place a Contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from LCS service Contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent. Further details will be provided in the Tender Documentation.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on ${procure4londonSiteUrl}.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 935WDVEY9R.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-201419-DCB-5377633

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Movement Support services, DE&S
Cedar 3A, #3338, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: anthony.davies239@mod.uk
Telephone: +44 3067983536
Fax: +44 1179138973

Body responsible for mediation procedures

Ministry of Defence
Cedar 3A, #3338, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: anthony.davies239@mod.uk
Telephone: +44 3067983536
Fax: +44 1179138973

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.1.2014