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Transport Tender Staffordshire

Friday, 4 January 2013, 10:01

Transport Tender Staffordshire

PC433 Framework Agreement for the Provision of Transportation of Service Users (Childrens and Adult Services).

UK-Stafford: Hire of passenger transport vehicles with driver

2013/S 003-003276

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Staffordshire Procurement, Finance and Resources, Wedgewood Building, Tipping Street
Contact point(s): Rosie O’Doherty
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854650
E-mail: rosie.odoherty@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Midlands Local Authorities
Various – see http://hub.westmidlandsiep.gov.uk/cncil.asp?PageRef=59 %20

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PC433 Framework Agreement for the Provision of Transportation of Service Users (Childrens and Adult Services).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 200
Duration of the framework agreement

Duration in months: 29
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This procurement exercise is to appoint a number of suitably licenced Hackney Carriage, Private Hire and PVC operators to a framework agreement to provide Staffordshire County Council with passenger transport services across eight seperate districts of Staffordshire. The transport required will be for adults and children in mainstream education, older people, adults and children with special educational needs, learning disabilities, physical and sensory disabilities and mental health issues.
The framework agreement may be utilised by other local authorities in the West Midlands for the purpose of providing emergency transport as and when required by the Civil Contingencies Unit of each authority. A list of West Midlands authorities can be found at http://hub.westmidlandsiep.gov.uk/cncil.asp?PageRef=59 %20

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point of contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto:sp@staffordshire.gov.uk?subject=TED

II.1.6)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire County Council, to provide transportation of service users in the Staffordshire region.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
Importantly all contract values reflect the potential spend for the full scope and entirety of the duration of the framework agreement, excluding VAT.
Range between GBP 12 000 000 and GBP 25 000 000.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 29 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Canock Chase – Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 2 Lot title: Cannock Chase PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 3 Lot title: East Staffordshire/Burton Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 4 Lot title: East Staffordshire/Burton PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 5 Lot title: Lichfield Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 6 Lot title: Lichfield PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 7 Lot title: Newcastle-under-Lyme Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto:sp@staffordshire.gov.uk?subject=TED

Lot No: 8 Lot title: Newcastle-under-Lyme PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 9 Lot title: South Staffordshire Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 10 Lot title: South Staffordshire PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 11 Lot title: Stafford Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 12 Lot title: Stafford PCV

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 13 Lot title: Staffordshire Moorlands Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 14 Lot title: Staffordshire Moorlands PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 15 Lot title: Tamworth Hackney/Private Hire.

1)Short description

Provision of Hackney Carriage/ Private Hire transportation of service users Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Lot No: 16 Lot title: Tamworth PCV.

1)Short description

Provision of PCV transportation of service users in the Staffordshire region.
2)Common procurement vocabulary (CPV)

60170000, 60171000, 60172000, 60120000

3)Quantity or scope

This notice is for a framework agreement and is not in itself a contract. There is no guarantee as to the volumes of business under the framework agreement.
The framework agreement is between the appointed economic operators and Staffordshire Procurement acting on behalf of Staffordshire County Council, to provide transportation of service users.
Call off contracts under the framework agreement will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations) and as described in the tender documents.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 29 (from the award of the contract)
5)Additional information about lots

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to proactis e-tendering (http://www.staffordshire.alito.co.uk/). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to mailto: sp@staffordshire.gov.uk?subject=TED

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Holding of required level of the following insurance certification:
Public liability insurance,
Employers liability insurance,
Vehicle insurance.
Minimum level(s) of standards possibly required: Public liability insurance GBP 10 000 000 in respect of each and every claim.
Employers liability insurance GBP 10 000 000 in respect of each and every claim.
Vehicle insurance GBP 10 000 000 in respect of each and every claim.
The above insurance levels must be in place at the time of tender return or operators must agree to have the above insurance levels in place before the completion of the evaluation period. Failure to do so may result in the disqualification from the tender process.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Mandatory and Discretionary rejection criteria.
Signing of Certificate of Bone Fide Tendering.
Acceptance of terms and conditions.
Contract termination / suspension criteria
Possession of Customer Care policy
Evidence of Customer Care Training
MOT pass rate criteria
Vehicle livery requirements
Possession of relevant Hackney Carriage, Private Hire, PCV and operators licences (where applicable).
Possession of health and safety policy.
Compliance with criminal records bureau disclosure requirements.
Achievement of a total of 50 % mark for award criteria element.
Minimum level(s) of standards possibly required:
As contained within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PC433
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.2.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Limited to members of Staffordshire County Council staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 20 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Operators should note that for the purpose of establishing the framework agreement the award criteria is based on 100% quality.
However award criteria in mini competitions to determine the award of call off contracts will be based on 100 % price.
Please see tender documents for details on procedures for the award of call off contracts.
Whilst an electronic auction will not be utilised in the establishment of the framework agreement, the County Council reserve the right to utilise electronic auctions in the performance of mini-competitions to determine the award of call off contracts under the framework agreement.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Staffordshire County Council
UNITED KINGDOM

Body responsible for mediation procedures

Staffordshire County Council
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire County Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:2.1.2013