Travel Agency Services London – Sales of UK Rail Products

Travel Agency Services London – Sales of UK Rail Products

The products distributed under this licence will be the normal domestic point to point fares range and the BritRail pass range; however other products may be added during the term of the contract.

United Kingdom-London: Travel agency and similar services

2014/S 046-077703

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

ATOC Limited
200 Aldersgate Street
For the attention of: Nick Bamford
EC1A 4HD London
UNITED KINGDOM
Telephone: +44 2078418218
E-mail: nick.bamford@atoc.org

Internet address(es):

General address of the contracting entity: www.atoc.org

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0796

Further information can be obtained from: ATOC Limited
200 Aldersgate Street
For the attention of: Nick Bamford
EC1A 4HD London
UNITED KINGDOM
Telephone: +44 2078418218
E-mail: nick.bamford@atoc.org
Internet address: www.atoc.org

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: ATOC Limited
40 Bernard Street
For the attention of: Nick Bamford
EC1A 4HD London
UNITED KINGDOM
Telephone: +44 2078418218
E-mail: nick.bamford@atoc.org
Internet address: www.atoc.org

Tenders or requests to participate must be sent to: ATOC Limited
200 Aldersgate Street
For the attention of: Nick Bamford
EC1A 4HD London
UNITED KINGDOM
Telephone: +44 2078418218
E-mail: nick.bamford@atoc.org
Internet address: www.atoc.org

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

International distribution and sales of UK rail products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Worldwide.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

ATOC Limited is the trade association owned by each of the franchised train operating companies (TOCs) in Great Britain. ATOC, on behalf of the TOCs, now wishes to appoint up to a further three licensees to undertake the international distribution and sales of rail products for use on train services provided by the TOCs under a licence arrangement.
ATOC is seeking up to a further three prospective partners who will actively develop the worldwide market (excluding UK and Ireland) through technology and marketing investment. The products distributed under this licence will be the normal domestic point to point fares range and the BritRail pass range; however other products may be added during the term of the contract. It is expected that sales will be transacted primarily over the Internet and that tickets will be mainly, but not necessarily exclusively, fulfilled through the National Ticket on Departure (ToD) Scheme. The contract term will be for 4 1/2 years.
It should be noted that ATOC may also seek to enter into separate arrangements with a number of near European railways to facilitate the sale of combined through fares. Such arrangements are explicitly outside this tender notice.
Licensees will be required to put in place the following:
— Rail retailing system with real-time access to fares, timetables, reservations,
— Ticket Issuing System (TIS). Sales must be transacted and settled through a TIS which has been accredited by Rail Settlement Plan (please see www.atoc.org/rsp/ for more details). Prospective licensees may invest in the development of their own TIS or may procure it from an existing TIS provider,

— Annual marketing and promotional plans and investment schedules,
— Bond to cover any failure of the licensee to meet a payment for products sold.
Details of the full requirements and licence terms will be made available in the invitation to tender documentation provided to shortlisted respondents.

II.1.6)Common procurement vocabulary (CPV)

63510000, 63512000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: ATOC will have the right to exend any contract awarded by up to a further 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 54 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any agent appointed will be required to provide ATOC with a bond or other adequate security guaranteeing payment of sums due to ATOC from the sale of rail products performed by the agent.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The agent shall be paid by way of commission for all rail products sold. Details of the payment arrangements shall be described in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2014 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:

Applicants will be invited to tender for the licences based on evidence of complying with and their response to this notice shall be evaluated on the following criteria:
Proven successful experience in distribution of similar products;
Ability to meet up ATOC set up timescales;
Distribution capability (geographical coverage, market segment);
Access to technology and related expertise;
Examples of similar marketing and promotional campaigns successfully developed and implemented;
Details of sales turnover for the last three annual trading periods; and
Financial statements for the last three annual trading periods.
Interested parties should submit a response covering each of the above criteria in no more than 10 pages in total. Responses should be submitted electronically in either MS Word or PDF format and forwarded to the email address provided in this notice by the specified deadline.
(MT Ref:113760)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.3.2014