Travel and Venue Booking Solutions for UK Government and Public Sector – Market Engagement

Travel and Venue Booking Solutions for UK Government and Public Sector – Market Engagement

Crown Commercial Service, as the Authority, intends to put in place an agreement for the provision of Travel and Venue booking solutions for use by Central Government Departments and all other UK Public Sector Bodies, including but not limited to Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.

United Kingdom-Liverpool: Travel management services

2020/S 253-639089

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503
Internet address(es):
Main address: https://www.gov.uk/ccs

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: Public procurement for travel booking solutions.

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Travel and Venue Solutions

 

Reference number: RM6217

II.1.2)Main CPV code

63516000 Travel management services

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service, as the Authority, intends to put in place an agreement for the provision of Travel and Venue booking solutions for use by Central Government Departments and all other UK Public Sector Bodies, including but not limited to Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. This will also include British and foreign nationals in the event that the UK Government is supporting them as part of an emergency and/or crisis management response. The lotting structure of this framework will be determined as a result of the market engagement. Further information is included in the Additional Information section VI.3.

 

II.1.5)Estimated total value

Value excluding VAT: 5 000 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

30237240 Web camera
48222000 Web server software package
55000000 Hotel, restaurant and retail trade services
55100000 Hotel services
55110000 Hotel accommodation services
55120000 Hotel meeting and conference services
55130000 Other hotel services
60120000 Taxi services
60170000 Hire of passenger transport vehicles with driver
60171000 Hire of passenger cars with driver
60172000 Hire of buses and coaches with driver
60200000 Railway transport services
60400000 Air transport services
60410000 Scheduled air transport services
60420000 Non-scheduled air transport services
60423000 Air-charter services
60424000 Hire of air transport equipment with crew
60424100 Hire of aircraft with crew
60424110 Hire of fixed-wing aircraft with crew
60424120 Hire of helicopters with crew
60651000 Hire of vessels with crew
60651100 Hire of sea-going vessels with crew
60651200 Hire of inland waterway vessels with crew
60653000 Hire of boats with crew
63000000 Supporting and auxiliary transport services; travel agencies services
63500000 Travel agency, tour operator and tourist assistance services
63510000 Travel agency and similar services
63515000 Travel services
63520000 Transport agency services
63700000 Support services for land, water and air transport
63710000 Support services for land transport
63711000 Support services for railway transport
63726400 Ship chartering services
75122000 Administrative healthcare services
79625000 Supply services of medical personnel
79710000 Security services
79952000 Event services
79997000 Business travel services
85100000 Health services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Travel and Venue Booking Solutions

 

II.2.14)Additional information

 

The solutions provided by this framework agreement will include the following services:

— all air booking services

— all rail booking services

— all accommodation booking services

— all ferry booking services

— booking of boat charters

— booking of helicopter services

— venue find and supporting ancillary services

— air charter booking services

— virtual/digital meeting, conference and events boo.

 

II.3)Estimated date of publication of contract notice:

01/06/2021

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

 

This Prior Information Notice is to signal an intention to commence market engagement with those within the Corporate Travel market.

Please note that for this and all new UK procurement opportunities which are launched after 23:00 on 31 December 2020, CCS will be required to publish notices relating to those procurements on the new UK Find a Tender Service (FTS). Notices will not be published on Tenders Electronic Daily (TED)/OJEU.

You are therefore advised to monitor FTS and Contracts Finder for the notification of the release of the ITT documents for this procurement.

FTS will be available for public use from 23:00 on 31 December 2020.

Further information can be found at https://www.gov.uk/guidance/public-sector-procurement-from-1-january-2021

Crown Commercial Service intends to hold market engagement sessions during January 2021 with suppliers interested in potentially bidding for the framework agreement and resulting call off contracts. If you are interested in attending a market engagement session please express your interest by emailing travelprocurement@crowncommercial.gov.uk no later than midday on Friday the 9 January 2021. Further details will be provided to you.

Your email must clearly state: the name of your organisation, and contact details for the individual who will be participating in the market engagement. (Please note that in the event that these sessions are able to go ahead in a face to face environment with social distance safely measures in operation, that only one attendee per organisation will be permitted on this occasion, many thanks for your understanding)

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The value in II.1.5 is an indicative value range which is dependent on the agreed duration being either 4 years or 5 years.

The date in II.3) is the estimated date of publication, please refer to the CCS website page https://www.crowncommercial.gov.uk/agreements/RM6217 for updates and monitor Tenders Electronic Daily for the publication of the OJEU contract notice.

The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.

The bidder may be awarded onto the framework agreement but shall not enter into any call off contracts with buyers until they are able to demonstrate to CCS that they meet the technical requirements prescribed by the Cyber Essentials or Cyber Essentials Plus Scheme for services under and in connection with this procurement.

The services that arise from this framework will involve the supplier holding material that has been assigned a protective marking under the Government Security Classifications Scheme (April 2014) of OFFICIAL/SENSITIVE. Bidders will be required to implement their solution in accordance with the [Framework Agreement] Schedule, “Security Requirement and Plan”, to meet [Framework Agreement] requirements. This will be released at the ITT stage.

 

VI.5)Date of dispatch of this notice:

24/12/2020