Travel Management Services for Central Government and Departments

Travel Management Services for Central Government and Departments

The provision of a Travel Booking and Management Service to enable Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies to book their Business Travel requirements in accordance with their departmental travel policies. 

United Kingdom-Liverpool: Travel management services

2014/S 155-278867

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor The Capital Old Hall Street
L3 9PP Liverpool
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@ccs.gsi.gov.ukeenablement@ccs.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://ccs.cabinetoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Public Procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Crown Travel Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK Wide with some International.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 000 and 1 500 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of a Travel Booking and Management Service to enable Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies to book their Business Travel requirements in accordance with their departmental travel policies. Suppliers will be required to ensure that the Online Booking System and Offline Service(s) comply with all the mandatory requirements specified within the ITT documentation and as detailed in Annex B of this OJEU contract notice. The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (“TUPE”) may apply to the Framework Agreement. It is the responsibility of Potential Providers to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of this Framework Agreement and to act accordingly.

II.1.6)Common procurement vocabulary (CPV)

63516000224510002245900030123100301442003412100034512100347113003498000042991230551000005511000055120000,601200006017200060610000635100006351500079997000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Crown Commercial Service is seeking to establish a Framework Agreement for the provision of an Online and Offline Business Travel Booking and Management Service to Central Government Departments and their Arm’s Length Bodies and agencies, Non-Ministerial Departments and Executive Agencies.
Estimated value excluding VAT:
Range: between 1 000 000 000 and 1 500 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Domestic and International Business Travel Booking and Management Services with a majority of Online transactions

1)Short description

The Supplier of Lot 1 shall provide Business Travel Booking and Management Services, the distinguishing factor of which is that the majority of bookings are made in an online environment.
There will also be a minority of bookings made in an offline environment and a low volume of bookings that have complex or multiple requirements as part of one booking.
This Lot 1 will be accessible by Contracting Body(s) who have a current level of rail, air and accommodation bookings made in the online environment of 95 % or more.
or
This Lot 1 will be accessible by Contracting Body(s) who have committed to increasing their level of rail, air and accommodation bookings made in an online environment to 95 % or more within the first 12 months of Go Live.

2)Common procurement vocabulary (CPV)

63516000224510005512000030144200347113003498000063516000551100003012310060120000345121003412100060172000,2245900055100000799970006061000042991230

3)Quantity or scope

Below is an indicative list of Central Government Departments who will be mandated to procure their Business Travel Booking and Management Services though Lot 1. Please see Framework Agreement Schedule 2 – Services Part A Annex 1: Lotting Structure and Implementation Plan for a list of Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies who will be mandated to procure their Business Travel Booking and Management Services through Lot 1.
— HM Revenue and Customs;
— Department of Works and Pensions;
— Department of Health;
— Department for Communities and Local Government;
— Department for Education;
— Ministry of Justice;
— Home Office.
Please see Framework Agreement Schedule 2: Services and Key Performance Indicators) for Lot 1 Mandatory Requirements, including:
a. Security Mandatory Requirements – It is a mandatory requirement for the Supplier to read, understand and respond to the Authority in accordance with Framework Schedule 20 – Data Security Management .
b. Implementation Mandatory Requirements – The Supplier shall be able to fulfil all aspects of the implementation requirements for Contracting Body(s).
c. Online Booking System and Offline Services Access and Capability Mandatory Requirements – The Supplier shall provide an Online Booking System and Offline Service(s) for air, rail and accommodation.
d. Ticketing Options and Booking Confirmation Mandatory Requirements – The Supplier shall be able to provide a range of ticket delivery fulfilment options for Contacting Body(s).
e. Booking Amendments, Exchanges, Cancellations and Refunds Mandatory Requirements – The Supplier shall be able to make amendments, exchanges and cancellations to bookings and provide refunds to Contracting Body(s).
f. Payments and Invoicing Mandatory Requirements – The Supplier shall be able to comply will all aspects of the payments and invoicing processes.
g. Account Management Mandatory Requirements – The Supplier shall provide an account management service which fully supports all of the requirements of this Framework Agreement and the needs of the Contracting Body(s).
h. Management Information and Data Reporting Mandatory Requirements – The Supplier shall have the capability to provide all of the Management Information and Data Reporting requirements as prescribed in Framework Agreement Schedule 9.
i. Complaint Procedure Mandatory Requirements – The Supplier shall have in place a complaints procedure which fully satisfies the requirements as described in paragraph 3.9 of Framework Schedule 2 Part A: Services.
j. Sustainability and Environmental Impact Mandatory Requirements – The Supplier shall be able to fully comply with all aspects of the sustainability requirements as described in Framework Schedule 2 Part A: Services.
k. Business Continuity and Crisis Management Mandatory Requirements – The Supplier shall have robust Business Continuity and Crisis Management plans to ensure continuity of service and the safe wellbeing of Travellers in the event of an emergency situation.
l. Assurance Management System Mandatory Requirements – The Supplier shall have a Assurance Management System which complies with the principles of ISO 9001, ISO 14001 and ISO 27001 or the European Foundation for Quality Management, or an equivalent standard.
m. Transition and Exit Mandatory Requirements – The Supplier shall be able to comply with all aspects of the transition and exit requirements.
n. Additional Process Requirements Mandatory Requirements – The Supplier shall be able to deliver to all Contracting Body(s) under this Framework Agreement, from the implementation date, the services that may be required by one or more of the Contracting Body(s) as described in paragraph 4.1.1 to 4.1.8 and 4.2 to 6.2 of Framework Schedule 2 Part A: Services.
Estimated value excluding VAT: 152 774 700 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

All UK Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies are mandated to secure their Business Travel Booking and Management Services through this Framework Agreement.
The Authority will invite Potential Providers who achieve a pass for all evaluated questions and achieve or exceed the Minimum Quality Threshold specified in the ITT document to participate in a live demonstration of their online booking system.
The Authority will use an eAuction for Lot 1.
A Framework Agreement for Lot 1 will be awarded to a single unique Supplier.
The successful Supplier in the Lot 1 eAuction will be uninvited to any further eAuction(s) they may have expressed an interest in bidding for.

Lot No: 2 Lot title: Business Travel Booking and Management Services for High Online and Offline Domestic and International Travel

1)Short description

The Supplier of Lot 2 shall provide Business Travel Booking and Management Services, the distinguishing factor of which is the combination of bookings made in an online environment and bookings made in an offline environment.
There will also be a medium volume of bookings that have complex or multiple requirements as part of one booking.
This Lot 2 will be accessible by Contracting Body(s) who have a current level of rail, air and accommodation bookings made in the online environment of between 61 % and 94 %.
or
This Lot 2 will be accessible by Contracting Body(s) who have committed to increasing their level of rail, air and accommodation bookings made in an online environment to between 61 % and 94 % within the first 12 months of Go Live.

2)Common procurement vocabulary (CPV)

63516000224510007999700034512100341210006017200055110000606100006351500034711300601200006351600055120000,55100000

3)Quantity or scope

Below is an indicative list of Central Government Departments who will be mandated to procure their Business Travel Booking and Management Services though Lot 2. Please see Framework Agreement Schedule 2 – Services Part A Annex 1: Lotting Structure and Implementation Plan for a list of Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies who will be mandated to procure their Business Travel Booking and Management Services through Lot 2.
— HM Treasury;
— Cabinet Office;
— Department For Business Innovation And Skills;
— Department for Culture Media And Sport;
— Department for Environment Food And Rural Affairs;
— Department for Transport;
— Department Of Energy And Climate Change.
Please see Framework Agreement Schedule 2: Services and Key Performance Indicators) for Lot 2 Mandatory Requirements, including:
a. Security Mandatory Requirements – It is a mandatory requirement for the Supplier to read, understand and respond to the Authority in accordance with Framework Schedule 20 – Data Security Management .
b. Implementation Mandatory Requirements – The Supplier shall be able to fulfil all aspects of the implementation requirements for Contracting Body(s).
c. Online Booking System and Offline Services Access and Capability Mandatory Requirements – The Supplier shall provide an Online Booking System and Offline Service(s) for air, rail and accommodation.
d. Ticketing Options and Booking Confirmation Mandatory Requirements – The Supplier shall be able to provide a range of ticket delivery fulfilment options for Contacting Body(s).
e. Booking Amendments, Exchanges, Cancellations and Refunds Mandatory Requirements – The Supplier shall be able to make amendments, exchanges and cancellations to bookings and provide refunds to Contracting Body(s).
f. Payments and Invoicing Mandatory Requirements – The Supplier shall be able to comply will all aspects of the payments and invoicing processes.
g. Account Management Mandatory Requirements – The Supplier shall provide an account management service which fully supports all of the requirements of this Framework Agreement and the needs of the Contracting Body(s).
h. Management Information and Data Reporting Mandatory Requirements – The Supplier shall have the capability to provide all of the Management Information and Data Reporting requirements as prescribed in Framework Agreement Schedule 9.
i. Complaint Procedure Mandatory Requirements – The Supplier shall have in place a complaints procedure which fully satisfies the requirements as described in paragraph 3.9 of Framework Schedule 2 Part A: Services.
j. Sustainability and Environmental Impact Mandatory Requirements – The Supplier shall be able to fully comply with all aspects of the sustainability requirements as described in Framework Schedule 2 Part A: Services.
k. Business Continuity and Crisis Management Mandatory Requirements – The Supplier shall have robust Business Continuity and Crisis Management plans to ensure continuity of service and the safe wellbeing of Travellers in the event of an emergency situation.
l. Assurance Management System Mandatory Requirements – The Supplier shall have a Assurance Management System which complies with the principles of ISO 9001, ISO 14001 and ISO 27001 or the European Foundation for Quality Management, or an equivalent standard.
m. Transition and Exit Mandatory Requirements – The Supplier shall be able to comply with all aspects of the transition and exit requirements.
n. Additional Process Requirements Mandatory Requirements – The Supplier shall be able to deliver to all Contracting Body(s) under this Framework Agreement, from the implementation date, the services that may be required by one or more of the Contracting Body(s) as described in paragraph 4.1.1 to 4.1.8 and 4.2 to 6.2 of Framework Schedule 2 Part A: Services.
Estimated value excluding VAT: 70 726 465 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

All UK Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies are mandated to secure their Business Travel Booking and Management Services through this Framework Agreement.
The Authority will invite Potential Providers who achieve a pass for all evaluated questions and achieve or exceed the Minimum Quality Threshold specified in the ITT document to participate in a live demonstration of their online booking system.
The Authority will use an eAuction for Lot 2.
A Framework Agreement for Lot 2 will be awarded to a single unique Supplier.
The successful Supplier in the Lot 2 eAuction will be uninvited to any further eAuction(s) they may have expressed an interest in bidding for.

Lot No: 3 Lot title: Business Travel Booking and Management Services for Online and Offline and High Volume Complex Domestic and International Travel

1)Short description

The Supplier of Lot 3 shall provide Business Travel Booking and Management Services, the distinguishing factor of which is that the majority of bookings are made in an offline environment and have complex or multiple requirements as part of one booking.
There will also be a minority of bookings made in an online environment.
This Lot 3 will be accessible by Contracting Body(s) who have a current level of rail, air and accommodation bookings made in the online environment of between 0 % and 60 %.
or
This Lot 3 will be accessible by Contracting Body(s) who have an expectation that their rail, air and accommodation bookings made in an online environment will be between 0 % and 60 % within the first 12 months of Go Live.

2)Common procurement vocabulary (CPV)

63516000347113006351600055110000606100003412100063515000799970006017200034512100349800005510000063510000

3)Quantity or scope

Below is an indicative list of Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies who will be mandated to procure their Business Travel Booking and Management Services though Lot 3. Please see Framework Agreement Schedule 2 – Services Part A Annex 1: Lotting Structure and Implementation Plan for a complete list of Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies who will be mandated to procure their Business Travel Booking and Management Services through Lot 3.
— Ministry of Defence;
— Department for International Development;
— Foreign and Commonwealth Office.
Please see Framework Agreement Schedule 2: Services and Key Performance Indicators) for Lot 3 Mandatory Requirements, including:
a. Security Mandatory Requirements – It is a mandatory requirement for the Supplier to read, understand and respond to the Authority in accordance with Framework Schedule 20 – Data Security Management .
b. Implementation Mandatory Requirements – The Supplier shall be able to fulfil all aspects of the implementation requirements for Contracting Body(s).
c. Online Booking System and Offline Services Access and Capability Mandatory Requirements – The Supplier shall provide an Online Booking System and Offline Service(s) for air, rail and accommodation.
d. Ticketing Options and Booking Confirmation Mandatory Requirements – The Supplier shall be able to provide a range of ticket delivery fulfilment options for Contacting Body(s).
e. Booking Amendments, Exchanges, Cancellations and Refunds Mandatory Requirements – The Supplier shall be able to make amendments, exchanges and cancellations to bookings and provide refunds to Contracting Body(s).
f. Payments and Invoicing Mandatory Requirements – The Supplier shall be able to comply will all aspects of the payments and invoicing processes.
g. Account Management Mandatory Requirements – The Supplier shall provide an account management service which fully supports all of the requirements of this Framework Agreement and the needs of the Contracting Body(s).
h. Management Information and Data Reporting Mandatory Requirements – The Supplier shall have the capability to provide all of the Management Information and Data Reporting requirements as prescribed in Framework Agreement Schedule 9.
i. Complaint Procedure Mandatory Requirements – The Supplier shall have in place a complaints procedure which fully satisfies the requirements as described in paragraph 3.9 of Framework Schedule 2 Part A: Services.
j. Sustainability and Environmental Impact Mandatory Requirements – The Supplier shall be able to fully comply with all aspects of the sustainability requirements as described in Framework Schedule 2 Part A: Services.
k. Business Continuity and Crisis Management Mandatory Requirements – The Supplier shall have robust Business Continuity and Crisis Management plans to ensure continuity of service and the safe wellbeing of Travellers in the event of an emergency situation.
l. Assurance Management System Mandatory Requirements – The Supplier shall have a Assurance Management System which complies with the principles of ISO 9001, ISO 14001 and ISO 27001 or the European Foundation for Quality Management, or an equivalent standard.
m. Transition and Exit Mandatory Requirements – The Supplier shall be able to comply with all aspects of the transition and exit requirements.
n. Additional Process Requirements Mandatory Requirements – The Supplier shall be able to deliver to all Contracting Body(s) under this Framework Agreement, from the implementation date, the services that may be required by one or more of the Contracting Body(s) as described in paragraph 4.1.1 to 4.1.8 and 4.2 to 6.2 of Framework Schedule 2 Part A: Services. The successful Supplier in Lot 3 shall also be able to deliver to all Contracting Body(s) under this Framework Agreement, from the implementation date, the services described in 4.1.9.1 to 4.1.9.11 of Framework Schedule 2 Part A: Services.
Estimated value excluding VAT: 152 209 065 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

All UK Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies are mandated to secure their Business Travel Booking and Management Services through this Framework Agreement.
Details of the Central Government Departments and their Arm’s Length Bodies and Agencies,) who are mandated to using this Framework Agreement.
The Authority will invite Potential Providers who achieve a pass for all evaluated questions and achieve or exceed the Minimum Quality Threshold specified in the ITT document to participate in a live demonstration of their online booking system.
The Authority will use an eAuction for Lot 3.
A Framework Agreement for each Lot will be awarded to a single unique Supplier.
The successful Supplier in the Lot 3 eAuction will be uninvited to any further eAuction(s) they may have expressed an interest in bidding for.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Crown Commercial Service if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a separate legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”).
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingexpressionofinterest@ccs.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk email: eenablement@ccs.gsi.gov.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The Contracting Authority may take into account any of the following information:
(a) appropriate statements from banks or, where appropriate.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The Contracting Authority may have regard to any of the following means in its assessment:
(a ) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Crown Commercial Service reserves the right to conduct an electronic auction at the Invitation to Tender (ITT ) stage of this procurement. In such instances information will be provided to the Bidders as part of the ITT documentation.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM1081

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 31.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.9.2014 – 14:00

Place:

Electronically, via web-based portal.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of Crown Commercial Service. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:

http://ccs.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.
Crown Commercial Service wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):

http://www.ons.gov.uk/ons/rel/na-classification/national-accounts-sector-classification/index.html

Central Government Departments and their Arm’s Length Bodies and Agencies, Non-Ministerial Departments and Executive Agencies will be mandated to procure their Business Travel Booking and Management Services through this Framework Agreement. Potential suppliers should use the link above to access the list of customers mandated to use this Framework Agreement. This link will provide access to the Office for National Statistics website. Potential suppliers should select the National Accounts Sector Classification – Classification Update link under the title “Latest edition” and then select the link titled “Reference Tables”. Finally, the file titled “Public Sector Classification Guide – July 2014” should be opened and the “Central Government” tab selected.
From 2nd April 2014 the Government has introduced its new Government Security Classifications (GSC) scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:

https://www.gov.uk/government/publications/government-security-classifications

Please refer to the CCS website:

http://ccs.cabinetoffice.gov.uk/i-am-supplier/supplier-guidance-supporting-information/complaints-during-procurement-process

for information about how complaints are handled during the procurement process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.8.2014