Travel Management Services for European Banking Authority

Travel Management Services for European Banking Authority

The European Banking Authority is seeking to establish a framework contract for the provision of a comprehensive travel management service.

United Kingdom-London: Travel management services for the European supervisory authorities

2016/S 044-072031

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Banking Authority (EBA)
Floor 46, One Canada Square, Canary Wharf
E14 5AA
Contact person: Michelle Humphries
Telephone: +44 2073821776
Fax: +44 2073821771
NUTS code: UKI12Internet address(es):Main address:

Address of the buyer profile:

I.1)Name and addresses

European Insurance and Occupational Pensions Authority (EIOPA)
Westhafenplatz 1
Telephone: +49 69951119340
Fax: +49 6995111919
NUTS code: DE712Internet address(es):Main address:

Address of the buyer profile:

I.1)Name and addresses

European Securities and Markets Authority (ESMA)
CS 60747, 103 rue de Grenelle
Paris Cedex 07
Telephone: +33 158365915
Fax: +33 158364330
NUTS code: FR101Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement


Travel management services for the European supervisory authorities.

Reference number: EBA/2016/01/OPS/SER/OP.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The European Banking Authority (EBA) is seeking to establish a framework contract for the provision of a comprehensive travel management service. The services under the contract shall include organising travel for staff such as preparing itineraries, schedules, travel options, checking flight and train availability, checking prices, investigating accommodation options, and issuing tickets. Please refer to the tender specifications for further details regarding the scope of work and nature of the contract.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI12
Main site or place of performance:

The place of performance will depend on the location of the travel agent’s offices.

II.2.4)Description of the procurement:

The average number of missions (i.e. business trips) per year is expected to be 2 950. Tenderers should be aware that the average number of missions per year is given as an estimate only. It is not binding. The number of missions may not reach the aforementioned estimated volume. The total value of the framework contract will depend on the actual number of missions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework contract has an initial duration of 1 year. It will be automatically renewed up to 3 times, each time for a period of 1 year unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. For further information on the framework contract please refer to the tender specifications.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The EBA may at a later stage during the 3 years following conclusion of the framework contract exercise the option to increase the contract value via negotiated procedure with the successful tenderer in accordance with Article 134(1)(e) of the rules of application of the financial rules applicable to the general budget of the Union. Such an increase in value would not amount to more than 50 % of the initial estimated contract value and would follow negotiations with the successful tenderer. Please see Section B.2.6 of the tender specifications for further details.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The full set of procurement documents is available for download from the European Banking Authority’s buyer profile address which is provided under Section I.1. The European Banking Authority’s website will be updated regularly and it is the tenderers’ responsibility to check for updates and modifications during the tendering period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the tender specifications.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/04/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/04/2016
Local time: 11:00

Tenders will be opened at the premises of the EBA at One Canada Square, Canary Wharf, London, E14 5AA, UNITED KINGDOM.

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tenderer are permitted to be present at the opening. The names of any such representatives are to be notified in advance in writing by e-mail to the EBA at with a copy to at least 3 working days before the opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

General Court
rue du Fort Niedergrünewald
Telephone: +352 4303-1
Fax: +352 4303-2100Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: