Travel Management Services for London Universities Purchasing Consortium

London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
For the attention of: Darran Whatley
WC1E 7HY London
UNITED KINGDOM
Telephone: +44 2078631693
E-mail: darran@lupc.lon.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk/

Address of the buyer profile: https://lupc.bravosolution.co.uk/

Electronic access to information: https://lupc.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Other: Public Sector Purchasing Consortium

General public services
Health
Recreation, culture and religion
Education

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.lupc.ac.uk/list-of-members.html

 

Travel Services.

Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Various locations in the United Kingdom.

NUTS code UK

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 11

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 68 000 000 and 208 000 000 GBP

London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company owned by its Members, for its Members. Its primary purpose is to maximise value from the collaborative procurement of goods and services for over 60 Members, made up of universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/list-of-members.html. In inviting expressions of interest to tender for the provision of travel services, LUPC is acting as a lead organisation on behalf of its Member Institutions. All agreements resulting from this tender should be made available to and apply to all current and future members of LUPC, including associate members. Any other consortium or institution that wishes to participate in this framework agreement will only do so at the discretion of the LUPC. Providers’ attention is drawn to the fact that participating institutions may be subject to change in the future owing to strategic realignment of the Consortium or the inclusion of new full or associate Members, who could be outside the education sector, but within the public sector. Our aim is to establish a highly competitive travel services framework agreement for Member Institutions, taking advantage of our geographic concentration in and around London. The principle behind the agreement(s) is that they shall not themselves constitute contracts, but will establish a structure by which orders may be placed by participating institutions, each forming a separate contract under the terms and conditions set out in the framework agreement(s).

63516000, 63512000, 60210000, 55120000, 63515000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement is between 68 000 000 and 208 000 000 GBP excluding VAT. This an estimation based on historical spend in this service area. It may vary considerably up or down. No business whatsoever is guaranteed under any resulting framework agreement or contract and, indeed, there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation/etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Providers should take part in the process only on the basis that they fully understand and accept this position. The new LUPC Framework will be accessible to all LUPC Members and will be promoted actively to LUPC Members that fall outside of the Higher Education sector. To ensure they have as many opportunities as possible to work for LUPC Members.
Estimated value excluding VAT:
Range: between 68 000 000 and 208 000 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

The provision of UK and international air, rail and hotel services; ferry services; Eurostar; international vehicle hire; and professional advice to all clients.

63516000

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

The provision of UK and international hotel bookings, Apartment bookings and UK conference and meeting bookings.

55120000

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

The provision of UK and international air, rail and hotel / hostel services; ferry services; eurostar; international vehicle hire; group travel services; and professional advice to all clients.

63516000, 63512000

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Joint and several liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Invitation to tender documentation.

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://lupc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Minimum level(s) of standards possibly required: Economic and financial capacity requirements are notified within the Invitation to tender documentation.

Minimum level(s) of standards possibly required:
Technical capacity requirements are notified within the Invitation to tender documentation.

Execution of the service is reserved to a particular profession: no

Open

Envisaged minimum number 14: and maximum number 20
Objective criteria for choosing the limited number of candidates: It is envisaged that between 14 and 20 operators will be invited to tender. Potential Providers will need to meet the minimum criteria within the Invitation to tender documentation.

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

TRA5027 LU

no

Time limit for receipt of requests for documents or for accessing documents: 24.6.2014 – 08:00
Payable documents: no

26.6.2014 – 08:00

English.

in days: 90 (from the date stated for receipt of tender)

Date: 26.6.2014 – 09:00

Place:

https://lupc.bravosolution.co.uk/

 

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018.

The contract is related to a project and/or programme financed by European Union funds: no

The Contracting Authority reserves the right to reject those returned late. LUPC does not accept any liability for any costs incurred by Bidders in tendering. The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The Pre-Qualification Questionnaire is available and must be returned via the the LUPC’s Bravo e-portal:https://www.lupc.bravosolution.co.uk

Precise information on deadline(s) for lodging appeals: The LUPC will incorporate a ten calendar day standstill period from the point that the intention to award the framework agreement is notified to tenderers.

11.5.2014