Travel Management Services for Southern Universities Purchasing Consortium

Travel Management Services for Southern Universities Purchasing Consortium

This tender will establish a multi-supplier framework for online and offline travel services to include business travel, student field trips, hotels and conferencing and other associated services for organisations accessing the agreement.

United Kingdom-Reading: Travel management services

2014/S 249-442626

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Travel Management Services
SUPC, Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Paul Mander
RG6 6BZ Reading
Telephone: +44 1189357081

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: Travel Management Services
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Travel Management Services
Internet address:

Tenders or requests to participate must be sent to: Travel Management Services
Internet address:

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Travel Management Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 3: Air transport services of passengers and freight, except transport of mail

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 13

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 000 and 700 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender will establish a multi-supplier framework for online and offline travel services to include business travel, student field trips, hotels and conferencing and other associated services for organisations accessing the agreement. Please note that this agreement may be used by institutions to purchase travel services for externally funded projects.
SUPC is an operating unit of Southern Universities Management Services, a company limited by guarantee. The Southern Universities Purchasing Consortium (SUPC) is acting as lead organisation on behalf of its members and also for members of the Higher Education Purchasing Consortium for Wales (HEPCW), the London Universities Purchasing Consortium, the North Western Universities Purchasing Consortium(NWUPC), the North Eastern Universities Purchasing Consortium (NEUPC) and the Advanced Procurement for Universities and Colleges (APUC Limited). SUPC is not acting as an agent in the legal sense on behalf of participating organisations. A full list of the participating Consortia members are available on the Consortia websites. Any agreements resulting from this tender should also be made available to future members of any of the participating Consortia.

II.1.6)Common procurement vocabulary (CPV)

63516000, 63512000, 55100000, 63515000, 60400000, 60210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Business Travel Management Service

1)Short description

Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; and relevant professional advice to all clients.

2)Common procurement vocabulary (CPV)

63516000, 60210000, 60410000, 63515000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.2.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.2.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.2.2015 – 13:00

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: