Tree Health Pest and Disease Surveys Scotland Framework

Tree Health Pest and Disease Surveys Scotland Framework

Scottish Forestry intend to award a multi supplier, multi Lot Framework Agreement for tree health pest and disease surveys Scotland. The requirement is divided into 4 Lots.

United Kingdom-Edinburgh: Agricultural, forestry, horticultural, aquacultural and apicultural services

2019/S 231-566653

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scottish Forestry
Postal address: Silvan House, 231 Corstorphine Road
Town: Edinburgh
NUTS code: UKM
Postal code: EH12 7AT
Country: United Kingdom
Contact person: Lynda Collin
E-mail: lynda.collin@gov.scot
Telephone: +44 1312440434

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00233
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00233

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tree Health Pest and Disease Surveys Scotland Framework

Reference number: SF_0032

II.1.2)Main CPV code

77000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Scottish Forestry intend to award a multi supplier, multi Lot framework agreement for tree health pest and disease surveys Scotland.

The requirement is divided into 4 lots:

Lot 1: Tree health survey only (Scotland);

Lot 2: Tree health surveys with ground felling sample trees (North Scotland);

Lot 3: Tree health surveys with ground felling sample trees (West Scotland);

Lot 4: Tree health surveys with ground felling sample trees (South Scotland).

The framework agreement is for provision of tree health survey services in defined areas across Scotland. In each geographical area, provision of 2 survey types is sought.

Standard survey where observations or sampling of standing trees meet the survey requirements and survey with sample tree felling, where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis.

Scottish Forestry are looking to appoint 3 contractors per lot.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 2: Tree Health Surveys with Ground Felling Sample Trees (North Scotland)

Lot No: 2

II.2.2)Additional CPV code(s)

77200000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Lot 2: Tree health surveys with ground felling sample trees (North Scotland)

Survey with sample tree felling is required in the North of Scotland where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis. This element of the contract should cover forest situations where samples trees can be safely felled from the ground and does not cover complex situations where aerial section felling or the use of a mobile work platform is necessary.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2020
End: 31/05/2023
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Tree Health Surveys with Ground Felling Sample Trees (West Scotland)

Lot No: 3

II.2.2)Additional CPV code(s)

77200000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Lot 3: Tree health surveys with ground felling sample trees (West Scotland)

Survey with sample tree felling is required in the West of Scotland where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis. This element of the contract should cover forest situations where samples trees can be safely felled from the ground and does not cover complex situations where aerial section felling or the use of a mobile work platform is necessary.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2020
End: 31/05/2023
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Tree Health Surveys with Ground Felling Sample Trees (South Scotland)

Lot No: 4

II.2.2)Additional CPV code(s)

77200000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Tree health surveys with ground felling sample trees (South Scotland).

Survey with sample tree felling is required in the South of Scotland where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis. This element of the contract should cover forest situations where samples trees can be safely felled from the ground and does not cover complex situations where aerial section felling or the use of a mobile work platform is necessary.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2020
End: 31/05/2023
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 1: Tree Health Survey only (Scotland)

Lot No: 1

II.2.2)Additional CPV code(s)

77200000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Lot 1: Tree health survey only (Scotland).

A standard survey is required where observations or sampling of standing trees meet the survey requirements. A standard survey could be carried out by a single surveyor working alone utilising a lone working system for safe working conditions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2020
End: 31/05/2023
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

This section refers to Section B of Part 4 of the ESPD and covers the following:

Financial: Q4B.1.1 or Q4B.3

Insurance: Q4B.5.1b and Q4B.5.2

Minimum level(s) of standards possibly required:

Financial: It is a requirement of the framework that tenderers provide their general yearly turnover for the last 2 years

Insurance: It is a requirement of the framework that tenderers hold or can commit to obtain prior to the commencement of the framework the types and minimum level of insurance indicated below:

Q4B.5.1b employers compulsory liability insurance: 5 000 000 GBP for each claim;

Q4B.5.2 public indemnity insurance: 5 000 000 GBP for each claim.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/01/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Within 4 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

The ITT award criteria contains 4 pass/fail questions.

The ITT award criteria is fully detailed within the ITT award criteria response form. All scored questions will be evaluated in accordance with the following scoring methodology:

0 = Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1= Poor — response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 = Acceptable — response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 = Good — response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled.

4 = Excellent — response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

If you are an SME interested in working with the public sector, the supplier development programme can help. Attached is a link to the supplier development programme:

https://www.sdpscotland.co.uk/

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=604404.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:604404)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Scottish Forestry
Postal address: Silvan House, 231 Corstorphine Road
Town: Edinburgh
Postal code: EH12 7AT
Country: United Kingdom
Telephone: +44 1312440434Internet address: https://forestry.gov.scot/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/11/2019