Tree Maintenance Contract Stoke-on-Trent

Tree Maintenance Contract Stoke-on-Trent

The Council is seeking the provision of a tree maintenance service. The service will be carried out on council owned land which is principally adjacent to highways, housing estates, formal parks, greenspace and cemetery locations.

United Kingdom-Stoke-on-Trent: Tree-maintenance services

2013/S 133-230529

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Corporate Procurement, Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 178226899
E-mail: theresa.bill@stoke.gov.uk

Internet address(es):

Electronic access to information: www.iewm.bravosolution.co.uk Project 18464 itt- 29619
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tree Maintenance Contract
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Tree-maintenance services. Wood. Wood waste. The Council is seeking the provision of a tree maintenance service. The service will be carried out on council owned land which is principally adjacent to highways, housing estates, formal parks, greenspace and cemetery locations.The wood waste from this contract is under consideration to supply the wood needed, in the development of a biomass energy supply supply chain in the City of Stoke-on-Trent as part of the ARBOR project.
II.1.6)Common procurement vocabulary (CPV)

77211500, 03410000, 03416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 340 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 30.9.2015

Information about lots

Lot No: 1 Lot title: Tree Maintenance including the removal and disposal of wood by the service provider.

1)Short description

Tree Maintenance including the removal and disposal of wood by the service provider.
2)Common procurement vocabulary (CPV)

03410000, 03413000, 77211500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Tree Maintenance including the removal of wood by the service provider.

1)Short description

Tree Maintenance including the removal of wood by the service provider to a site within the boundary of Stoke -on-Trent for the Authority to use.
2)Common procurement vocabulary (CPV)

77211500, 03410000, 03413000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As set out in the Tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Cr2012/754*
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 22.8.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2015
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Arbour Project Installation of a Biomass Boiler.
The ARBOR project to develop a biomass energy supply chain in Stoke-on-Trent City. Stoke-on-Trent City Council is one of thirteen partners of the European Project ‘ARBOR’ funded through the Interreg IVb NWE Programme , www.arbonwe.eu. 50 % of the project is funded by EWRDF through the Interreg IVb NWE Programme

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
This tender period is 1.10.2013 to 30.9.2014 with an option to extend for 12 months up to 30.9.2015.
Title: Tree Maintenance.
Project: 18464
Itt:- 29619
This is an Open tender NOT an Expression of Interest.
With reference to the above tender, it is now available to access from the e-tendering portal Bravo. To receive the documents please follow the instructions below:
This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.
The web address for Bravo Solution is www.iewm.bravosolution.co.uk

You will have to register and follow the instructions below
Suppliers Instructions How to Tender
1. Register your company on the IEWM eTendering portal (this is only required once)
— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk

— Click the ‘Click here to register’ link
— Accept the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the username you chose and click ‘Save’ when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Responding to the tender
— Login to the portal with your username/password
— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier)
— Click on the relevant ITT to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only)
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: – eMail: help@bravosolution.co.uk

Phone: +44 8003684850/ Fax: +44 2070800480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=63375843

GO Reference: GO-201378-PRO-4937633

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Stoke-on-Trent City Council
Corporate Procurement, Civic Centre, Glebe Street,
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782232841

Body responsible for mediation procedures

Stoke-on-Trent City Council
Corporate Procurement, Civic Centre, Glebe Street,
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: theresa.bill@stoke.gov.uk
Telephone: +44 17822326382

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Stoke-on-Trent City Council
Corporate Procurement, Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782232841

VI.5)Date of dispatch of this notice:8.7.2013