Tree Maintenance Service Stoke-on-Trent

The Contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances.

United Kingdom-Stoke-on-Trent: Tree-maintenance services

2016/S 004-003997

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: theresa.bill@stoke.gov.uk

Internet address(es):

Electronic access to information: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Electronic submission of tenders and requests to participate: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tree Maintenance Service PL2015/585*.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tree maintenance services. Tree pruning. The Contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the authority to use.

II.1.6)Common procurement vocabulary (CPV)

77211500, 77341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PL2015/585*

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This tender has reference to a previous project. The installation of a Biomass Boiler Project reference — CR2012/728*.
Stoke-on-Trent City Council is 1 of 13 partners in ARBOR — a project to accelerate the use of biomass fuel across Europe. ARBOR is 50 % funded by the European Regional Development Fund through the Interreg IVb NWE Programme, the remaining 50 % match-funding is provided by the 13 partners.
As part of ARBOR, the City Council has sought to establish a closed-loop biomass supply chain within the City and therefore wishes to retain the biomass material generated through the provision of this service.

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the Authority to use.
To receive tender documents, please follow the instructions below.
This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

You will have to register and follow the instructions below.
Suppliers Instructions:
How to Tender:
1. Register your company on the IEWM eTendering portal (this is only required once):

— Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

— Click the ‘Click Here to Register’ link;
— Accept the terms and conditions and click ‘Continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Responding to the tender:
— Login to the portal with your username/password;
— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);
— Click on the relevant ITT to access the content;
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;
— Click my response to see all other questions;
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason, if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on email:help@bravosolution.co.uk

Phone. +44 8003684850; Fax. +44 2070800480.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=176216099

GO Reference: GO-201615-PRO-7535031.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.1.2016