Tree Maintenance Services and Arboricultural Services Oldbury

Tree Maintenance Services and Arboricultural Services Oldbury

Tree Maintenance Services and Arboricultural Services Framework. Maximum number of participants to the framework agreement envisaged: 3.

United Kingdom-Oldbury: Tree-clearing services

2016/S 209-379668

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Sam Turner
B69 3DB Oldbury
United Kingdom
Telephone: +44 1215693619

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
United Kingdom
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
United Kingdom
Internet address:

Tenders or requests to participate must be sent to: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
United Kingdom
Internet address:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Tender for Tree Maintenance Services and Arboricultural Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Borough of Sandwell comprises of the six towns — Oldbury, West Bromwich, Wednesbury, Tipton, Smethwick & Rowley Regis.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Tree Maintenance Services & Arboricultural Services
Sandwell Metropolitan Borough Council (“the Council”) wishes to invite interested suppliers (“Tenderers”) to participate in a tender exercise in relation to the provision of Tree Maintenance Services & Arboricultural Services (“Invitation to Tender” or “ITT”).
The Council has identified its requirement to establish a Framework Agreement (“Contract”) to appoint suitably qualified and experienced Contractor’s.
Sandwell Metropolitan Borough Council (“the Council”), under the care of the Council’s Urban Forestry Unit deals with the inspection and maintenance of the Council’s tree stock. These works are primarily on highways, parks and open spaces, although they do carry out work on all other Council land where trees are located at the request of the Land Manager.
Additional work is undertaken for the Neighbourhoods Directorate within the gardens of tenanted homes and sheltered accommodation, Sandwell Leisure Trust, Cultural Services, Sandwell Education Authority and Highways Maintenance. The Council does not assist with work on trees located on private land unless it is deemed to be dead, diseased or dangerous.
All trees that fall under the ownership or management of the Council are protected. Therefore, it is illegal for anyone other than, instructed and approved tree surgeons to prune, fell or carry out any form of works to these trees.
For this purpose the Council has identified its requirement to establish a Contract, appointing suitably qualified and experienced Contractor’s. Responsive service delivery will be required to undertake identified reactive and planned maintenance and Arboricultural services relating to trees and shrubs which fall under the Council’s ownership or management, on an as and when required basis within the Borough of Sandwell.
The Contract will include, but not limited to provision of the following tree maintenance services and Arboricultural services:
Tree pruning, tree cutting, tree clearing, tree maintenance, hedge cutting / pruning, crown reduction, tree removal (felling, sectional, dismantling), crane assisted tree removals, stump removal, stump chemical treatment, associated waste removal, large shrub removal, emergency call out, make safe 24 hour response, Arboricultural advice and tree surveys.
It is the Council’s intention to appoint the top 3 scoring tenderers to the Contract (subject to sufficient tenders being received). But reserves the right to appoint one or two suppliers should the Council not receive a sufficient number of acceptable tenders.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.
In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to’ Opt-In’.
Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.
Closing date: Thursday 24.11.2016 at 15:00.

II.1.6)Common procurement vocabulary (CPV)

77211300, 77211400, 77340000, 77341000, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2017. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT.
Minimum level(s) of standards possibly required: Please refer to the ITT.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC 109

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.11.2016 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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