Tree Maintenance Services – Approved List of Contractors 2020 – 2023

Tree Maintenance Services – Approved List of Contractors 2020 – 2023

Tree Consultants – Lot No: 1.

United Kingdom-Newport: Tree-maintenance services

2020/S 014-028589

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
NUTS code: UKL21
Postal code: NP20 4UR
Country: United Kingdom
Contact person: Shona Carle
E-mail: shona.carle@newport.gov.uk
Telephone: +44 1633656656
Internet address(es):Main address: www.newport.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NCC City Services Green Team — Approved List of Contractors 2020-2023

Reference number: NCC-2019-118

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

Newport City Council is proud to own and maintain in excess of 2 000 000 trees which includes over 185 hectares of mixed deciduous woodland.

This includes various different client areas where trees are present: e.g. highways, education, parks, woodlands and the Monmouthshire and Brecon Canal, etc.

Newport City Council takes the care and responsibility of its trees very seriously to ensure that they are as healthy and safe for as long as possible as per the formerly adopted Newport City Council 2015 Tree Policy, supporting this is a raft of National and Local Polices to safeguard healthy tree stock.

All Council tree stock is inspected by qualified and experienced Tree Consultants on a cyclical basis and subsequently the practical tree work is tendered out. Technical diagnostic work is also undertaken to trees to determine the most appropriate course of action on trees of sufficient value.

Exacting standards of professionalism both by Tree Consultants and Tree Surgeons are expected and required, with the latter carrying out a broad spectrum of physical tree work – some of which is highly specialised in nature.

In order to deliver this service, an approved list of contractors is being implemented via consultation with strategic procurement and it will be complied and maintained in accordance with Newport City Council standing orders.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Tree Consultants

Lot No: 1

II.2.2)Additional CPV code(s)

03452000
71355000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

The Council is looking for suitably qualified and established arboricultural professionals to carry out Visual Tree Assessment (VTA) surveys by an NQF level 2 competent person of all trees; where this identifies defects, a VTA inspection by an NQF level 3 competent person identifying a reasonably practicable prioritised works program.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tree Surgeons

Lot No: 2

II.2.2)Additional CPV code(s)

77211300
77211400
77340000
77341000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

The Council is looking for suitably qualified and experienced tree surgeons in order to carry out the necessary maintenance to the NCC owned tree stock. This involves a wide variety of works including felling, dismantling, highways work, cable bracing, etc. Therefore, NCC expects a high quality of work and public relations as the successful contractors will be representing NCC when carrying out works.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/02/2020
Local time: 13:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

1) Register your company on the etenderwales portal (this is only required once)

— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— click the ‘Suppliers register here’ link,

— agree to the terms and conditions and click ‘Continue’,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an interest in the project

— login to the portal with the username/password,

— click the ‘ITTs Open to All Suppliers’ link. (These are pre-qualification questionnaires open to any registered supplier),

— click on the relevant PQQ (pqq_32920) available from 23.1.2020) to access the content,

— click the ‘Express Interest’ button in the ‘Actions’ box on the page,

— this will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only),

— click on the ITT code to access the content.

3) Responding to the tender

— you can now choose to ‘Create Response’ or ‘Decline to Respond’ (please give a reason if declining),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8 a.m. – 6 p.m.) on:

— email: help@bravosolution.co.uk

— phone: 0800 368 4850

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=99041

(WA Ref:99041)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/01/2020