Tree Maintenance Services – Basingstoke and Deane

Tree Maintenance Services – Basingstoke and Deane

Basingstoke and Deane Borough Council is seeking to appoint a contractor to provide a tree maintenance service throughout the year.

United Kingdom-Basingstoke: Tree-maintenance services

2018/S 088-197713

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Basingstoke and Deane Borough Council
Civic Offices, London Road
RG21 4AH
United Kingdom
Contact person: Julie Mahoney
Telephone: +44 1256845726
Fax: +44 1256845200
NUTS code: UKJ3
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Tree Maintenance Services

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Authority is seeking to appoint a contractor to provide a tree maintenance service throughout the year across the borough of Basingstoke and Deane. Works will include mostly pruning and felling, although there will be an annual order for tree planting, with associated young tree care. Works will include mostly pruning and felling, although there will be an annual order for tree planting, with associated young tree care. The Authority is responsible for approximately 50 000 individual trees, 60 hectares of groups and thickets and over 100 hectares of woodland, and need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures including climate change and disease. The contractor will also be responsible for providing a 24 hour/365 day emergency call out service.

II.1.5)Estimated total value

Value excluding VAT: 2 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Basingstoke and surrounding rural areas.

II.2.4)Description of the procurement:

The contract is being procured under the Open procedure, primarily for use by the authority. However, the contract could also be utilised by local parish councils and Housing Associations or similar organisations, who own property within the borough, or other district councils to whom the authority provides shared services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial contract period will be 5 years, with an option (exercisable by the Authority) to extend it annually for up to a further total period of 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/06/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

For more information about this opportunity, please access the ProContract system at

Bidders must lodge their submissions by the time and date specified in IV.2.2 above. The Authority will evaluate tender submissions in accordance with the methodology set out in the procurement documents.The Authority reserves the right not to award the contract, to cancel or amend the procurement process and does not bind itself to accept any tender. The Authority shall not be liable under any circumstances for any costs,charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that the authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested the authority may be forced to disclose such documentation, irrespective of a Bidder’s wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, Framework Agreements and any other legally enforceable agreements. The Authority is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. The Authority reserves the right to publish details as required pursuant to the Local Government Transparency Code and the Public Contracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
United Kingdom
Telephone: +44 2079477882Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: